How to Use Gmail With Custom Domain Name

Are you looking to give your business or personal email a more professional touch by using a custom domain with Gmail? A custom domain not only enhances your brand’s credibility but also helps in building trust with your clients or colleagues. Gmail offers the option to use your custom domain through Google Workspace, which integrates seamlessly with Gmail and all its features.

In this guide, we will walk you through the process of using Gmail with a custom domain, ensuring that you can set up professional email addresses (e.g., [email protected]) while still benefiting from Gmail’s powerful features.

How to Use Gmail With a Custom Domain Name

There are two methods to use your domain name with Gmail. Set up your email domain to function with Gmail. Second, Sign up for Google Workspace after paying. We'll show you how to set up both ways:

Method 1: Free and Easy (if you already have email hosting)

This option works if you have your own website and pay a web hosting company to keep it running. Many web hosting companies also offer email hosting as part of the package. Basically, your website and email share the same space.

With this setup, you can connect your Gmail account to your custom email address for free. It's like giving your Gmail a fancy new mailbox! There are some technical terms involved (SMTP and POP3), but don't worry – your web hosting company can usually help you figure them out.

Method 2: Upgrade to Pro Features (paid)

This option is for those who want the full package. Google Workspace (formerly G Suite) is a paid service that lets you create a dedicated Gmail account using your own domain name. Think of it as a supercharged Gmail with your company name on it!

On top of the fancy email address, Workspace offers extra goodies like more cloud storage space for your files and the ability to customize how your documents, spreadsheets, and presentations look. It's perfect for businesses or individuals who want a truly professional online presence.

How to use Gmail with your Custom Domain Name for Free

You can use your email name with Gmail and get all its free features this way. Host your emails, which your web host may already do for you. Make sure that it's part of your plan. You might have to pay more if you need more. You can get Gmail for free by following this guide. This is how you can write and receive emails from and to your address in your regular Gmail inbox. It's a helpful way to use Gmail for free work, as long as you set up suitable servers.

Create your Gmail Account

To begin, make a regular free Gmail account, like [email protected]. If you already have one, you can use it. Create your custom email using your email hosting. If you use a hosting service that uses cPanel, like Hostinger, you should follow these steps:

Step 1: Log in to your hosting account

Step 2: Navigate to the cPanel dashboard

Step 3: Click on "Email Account" under the Email section

Step 4: Create an email address

Example: [email protected]

Collect POP3 and SMTP Details

After creating the email, you must collect its POP3 and SMTP details. To locate the email protocols in hosting ER's panel, do the following:

Step 1: Go to Email Accounts under the Emails section.

Step 2: Select Configuration settings.

Step 3: Select Manual Configuration.

Step 4: Copy the POP and SMTP Protocols

We're going to use that information later.

Import Messages into a Gmail Inbox

Now that we have all the necessary information, we can configure the Gmail account to accept messages sent to your custom domain email.

Step 1: Log in to your Gmail account.

Step 2: Click the gear icon in the top-right, Then select "Settings" from the dropdown menu.

Step 3: Tap the "Accounts and Import" tab inside the Settings menu.

Step 4: Under "Check mail from other accounts," select "Add a mail account."

Step 5: Enter your domain email address and click "Next."

Step 6: Choose "Import emails from my other account (POP3)" and click "Next."

Step 7: Enter the server information:

Server: pop.hostinger.com

Port: 995

Step 8: Check the relevant boxes based on your preferences:

• Keep copies of messages on different platforms.
• Use a secure connection (SSL).
• Label incoming messages.

Step 9: Click "Add Account" to confirm the settings.

Click "Add Account," and Gmail will import your emails. Due to email volume, this may take time. You'll receive a confirmation when your external email is linked to Gmail following import.

Choose "Yes" to send emails from your custom address or "No" if you only need Gmail to receive emails.

Configure Gmail to Send Emails as a Custom Domain

Step 1: Enter name and email, and keep "Treat as alias" checked. Click Next.

Step 2: Use smtp.hostinger.com, port 465, and TLS for a secure connection.

Step 3: Open your inbox and verify using the email link or code.

Step 4: send messages from a custom domain address.

How to Use Gmail with your own domain name by paying for Google Workspace (G Suite)

A custom domain for your email can be purchased through Google Workspace. Professional tools for managing different Google services are provided. There are two options to consider:

• Business Plans: Pay per user, starting at $6/month. If it's just you, it's $6/month. For five employees, it's $30/month (5x$6).
• Individual Plan: For solo users at $9.99/month. Ideal if you don't need to add team members.

Therefore, if you do not have a website or email hosting, Google Workspace is an excellent alternative for reliable email services with extra capabilities and various price plans.

Create a Gmail for Business Account

Step 1: Sign up for a business account on Google Workspace.

Step 2: Give company name, user count, and country. Press "Next."

Step 3: Enter contact details, then click "Next."

Step 4: Select "I have a domain" and input the domain name. Click "Next".

Step 5: Type login ID and password, then click "Agree and Continue."

Step 6: Enter your payment and billing details, then select "Agree and Proceed."

Verify Domain Name

Step 1: Open Google Workspace and log in.

Step 2: Click on Protect to verify your domain name.

Step 3: Select I'm Ready To Protect My Domain.

Google will find where your domain is registered and give you steps to verify it. You'll need to add a TXT record in your DNS settings to do this.

Step 4: Copy the Host Record and TXT values and add them to DNS records.

Click on the Zone Editor menu in cPanel to access the DNS settings. If you need help to discover your DNS records, contact your registrar.

When you click on it, the page where you may edit zones will load. View all domain records by clicking the Manage button next to your domain name.

Step 5: Click Add Record, then pick TXT from the "Type" option.

Step 6: Enter copied values, select Save Record to add your Record

Step 7: Return to Google Workspace, then select "Protect Domain."

The DNS verification will take a while to complete. Once the verification is complete, you can add the MX record to configure your email account.

Add MX Record

Step 1: Click "Activate" to add MX records for the Gmail domain.

Step 2: Select "I'm Ready to Activate Gmail" and follow the prompts

Step 3: Use "MX record" as the Record Type.

Step 4: Return to the Workspace and click "Activate Gmail."

Step 5: Wait for DNS propagation

Conclusion

Using Gmail with a custom domain is an excellent way to give your business or personal email a polished, professional appearance. Google Workspace provides an easy-to-follow process to set up Gmail with your domain, along with robust features like increased storage, collaboration tools, and advanced security. Once set up, you’ll be able to send and receive emails from your custom domain while enjoying the powerful features of Gmail and Google’s suite of productivity tools. With this simple setup, your email experience will be more professional, efficient, and secure.