How to Use AI in Google Docs
Last Updated :
17 May, 2024
Discover the incredible potential of AI in Google Docs! From offering smart suggestions to predicting your next words, AI enhances your writing experience. Learn how to Use AI in Google Docs to effortlessly improve your documents in our easy-to-follow guide.
AI in Google DocsWhat's new AI in Google Docs?
Google Docs now offers an AI-powered feature called “Help Me Write.” To access it, open a document, click where you want to write and choose “Help me write” on the right. Give it a prompt, and let the AI assist you. Here’s a simple introduction to how to use AI in Google Docs:
- Write New Text: Ask Google Docs to draft letters, social media captions, or other content.
- Rewrite Existing Text: Reframe sentences, and make them more formal, concise, or detailed.
- Refine Generated Text: After using the AI, you can edit, summarize, bulletize, or elaborate on the suggestions.
Top 5 Ways to Use Google Docs New AI
Google Docs offers AI tools to help you write and do many other things, here's the top 5 ways in which you can enhance your ability and perform better. Remember, Google Docs AI is a valuable tool for enhancing your writing process. Read below to know more,
1. Automated Email Drafts
Google Docs AI can create email drafts, saving you time on routine messages. Simply provide a prompt, and it will generate a first draft that you can refine and send.
2. Marketing Messages
When promoting an event, use Google Docs AI to compose effective paragraphs or bullet points for your marketing materials.
3. Sentence Refinement
If you need concise sentences, the AI can help by suggesting edits. This is especially useful for non-native English speakers or those who tend to be wordy.
4. Pros and Cons Lists
Although not as detailed as ChatGPT, Google Docs AI can still create pros and cons lists. Try it for various topics, from working remotely to managing a part-time journalism venture.
5. Quick Content Drafts
Overcome writer's block by using Google Docs AI to generate rough drafts. You can then build upon these drafts to create polished content.
How to Use Google Docs New AI Feature
On Google Docs, you can use the “Help me write” prompt to suggest text using artificial intelligence. Let's start the same,
Use AI to Write Something New
Step 1: Open a document on Google Docs
Step 2: In the document, click where you want to write
Step 3: On the right, click Help me write
Step 4: Enter a prompt
Step 5: Click Create
Step 6: After generating the text, you can(Optional) :
- Send feedback about the suggested text
- Edit your prompt
- Rewrite the suggested text using tone, summarize, bulletize, elaborate, shorten, and retry. Also, After creating a new version, you can’t go back to the previous version.
Step 7: When you’re finished, click Insert
Use AI to Rewrite Existing Text
Step 1: Open Google Docs.
Step 2: Select the text you want to rewrite.
Step 3: On the right, click Help me write (Labs) .
- Tone
- Summarize
- Bulletize
- Elaborate
- Shorten
- Rephrase
- Custom
Step 5: Choose an option
- Click Replace to accept the new text.
- Click Insert to add the new text under the existing text.
- Click Close Close to keep your existing text.
Conclusion
AI in Google Docs might not be a magic bullet for writer's block, but it's a powerful tool for everyone. Whether you need a nudge in the right direction or a helping hand with clarity and tone, AI can be your secret weapon for creating impactful documents. So, next time you're staring down a blank page, remember – Google Docs has got your back (and your brain) with the power of AI
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