How to Delete Blank Rows in Excel: 7 Methods Explained

How to Remove Empty Rows in Excel- Quick Steps

1. Select the data range.
2. Press Ctrl + G >> Click Special >>Choose Blanks >> Click OK.
3. Right-click on any blank cell >>Click Delete >>Choose Entire Row >> Click OK.

Deleting blank rows in Excel is crucial for maintaining clean, organized, and easy-to-analyze spreadsheets. Blank rows can cause issues with data analysis, disrupt sorting and filtering, and make your sheet appear cluttered. This guide will walk you through quick and effective methods to identify and remove blank rows, helping streamline your workflow and improve data accuracy. Whether you’re working with large datasets or small tables, learning how to eliminate blank rows in excel ensures your data remains consistent and ready for analysis.

Note: Never remove blank rows by simply selecting blank cells and deleting them without caution, as this can lead to unexpected data shifts and potential errors in your Excel spreadsheet.

7 Easy Methods to Eliminate Blank Rows in Excel

Here are seven efficient methods to delete blank rows in Excel table. Choose the one that best suits your needs!

Method 1: How to Remove Empty Rows in Excel (Single Row)

This is the most common and easy way to delete the blank rows, but again these are only for cases when we have less number of rows. Follow the below steps to Remove a Single Blank Row in Excel.

Step 1: Open an Excel Sheet with Blank Rows

Open your Excel sheet containing blank rows. Here, for your convenience, we have marked the blank row with green color.

Step 2: Select the Empty Row, Right Click and Click on Delete

Select the Empty row by clicking on it, Right Click to open the menu and Select Delete.

Step 3: Preview Result

Now, just go to the Delete menu and select Delete Sheet Rows from the dropdown. The blank rows will be deleted from your spreadsheet.

Preview the Result

Method 2: How to Remove Multiple Blank Rows in Excel using Filter Option

Adding a filter first, then deleting the rows, is an old technique for getting rid of empty rows. Follow the below steps to delete multiple blank rows all at once:

Step 1: Select the Dataset

Mark all the data you want to clear up.

To cover a large data set you can press CTRL+ SHIFT + DOWN to mark rows and CTRL + SHIFT + RIGHT to mark columns

Select the data set

Step 2: Go to Data tab, Select Filter, and Uncheck “Select ALL”

Click on the Data Menu, Click on the Filter icon, and deselect Blanks.

Alternatively, you can Select Blanks only which will leave you with just Blank rows

Select the data>> Go to Filter Option>>Uncheck Select all

Step 3: Put a Check on “Blanks” and Click ok

Check Blanks and Click OK

Step 4: Empty Rows Displayed

You will be left with nothing in the rows if you choose blanks. These cells are marked in blue, as you can see. You can simply remove these.

Preview Empty Rows

Step 5: Select Filtered Blank Rows, Right-Click and Click on Delete Rows

Select all the filtered blank rows, Right-Click on the selected cells and choose Delete Rows, and then Click OK.

Select Filtered Rows>>Right Click >>Select Delete

Step 6: Clear Applied Filter

Now we’ll have to clear the applied filter, press the Clear button under the Data tab.

Method 3: Shortcut to Remove Multiple Blank Rows in Excel

To remove multiple blank rows in Excel using a keyboard shortcut, you can use the following steps:

For Windows

Step 1: Select the data range

Step 2: Press Ctrl + G to go to Go To

Step 3: Press Alt + S to go to Special

Step 4: Press K for Blanks

Step 5: Press Enter

Step 6: Press Ctrl + – to delete the entire row

For MAC

To remove multiple blank rows in Excel on a Mac using a shortcut:

Step 1: Select the data range that may contain blank rows.

Step 2: Press Command + Shift + G to open the “Go To Special” dialog box.

Step 3: Select “Blanks” and click OK. This will highlight all blank cells in the selected range.

Step 4: Press Control + – (minus key). In the pop-up window, select “Entire row” and click OK.

Method 4: How to Eliminate Blank Rows in Excel if Certain Column is Blank

Use this technique if you have a table with a lot of empty cells dispersed over many columns, and you simply need to eliminate the rows with no data in any cell in any column.

Since there is no key column in this situation, we cannot tell whether the row is empty or not. The helper column is therefore added to the table

Step 1: Create a Blank Column and Insert CountBlank Formula

Let us add the “Blanks” column at the end, Insert the following formula in the first cell of the “Blanks” column 

=COUNTBLANK(A2:D2) and Copy the formula throughout the entire column.

In the example, a “Blanks” column (E) is added, and the formula “=COUNTBLANK(A2:D2)“calculates the number of blank cells in each row. Pressing Enter displays the count of blank cells in column E for each row.

Step 2: Apply Filter

Now that we have added a key column to our table, add a filter to the Blanks column, to show only rows with the max value (4). Here, number 4 represents that all the cells in a certain row are empty.

Step 3: Select Filtered Rows and Remove Rows

Select all the filtered rows and remove the rows by right-clicking and selecting Delete option. Clear the filter applied under the Data tab.

You may now eliminate the helper column. Alternatively, you can add a fresh filter to the column to only display the rows with one or more blank cells.

Method 5: How to Delete Blank Rows in Excel Using Go To Special

This method helps you to delete rows in your data if they contain 1 or more blank cells.

Step 1: Enter the Dataset

Enter the data in your Excel Sheet.

Step 2: Go to Home, Select Find and Select and Click on Go to Special

In the Home tab, Click the “Find & Select” button on the right side of the Ribbon, to find the blank rows. Now click on ‘Go To Special‘.

Step 3: Select “Blanks” and Click on “Ok” Button

Select the Blanks option from the prompt box and Click on the OK button. This selects the blank cells in the data.

Step 4: Go to Delete Option and Select Delete Sheet Rows

Now delete the entire rows instead of just the selected cells. In the Home tab, go to the delete button click on the arrow below it, and select ‘Delete Sheet rows‘.

Step 5: Rows Deleted

Now you can see the result after deleting the rows which have blank cells.

Method 6: How to Delete Selected Blank Rows in Excel

Follow the below steps to Delete Selected Blank Rows in Excel:

Quick Tip: If You delete Blank Rows by Selecting Blank Cells the entire data will be deleted

For example, we have an Employee dataset, and we want to eliminate the empty rows

Step 1: Select Empty Rows, Navigate to Delete Option and Select Entire Row

Step 2: Preview Results

Method 7: How to Delete Blank Rows in Excel using Sorting 

When you have blank rows in between of Data then sorting data comes in play, you can effectively move all blank rows to the bottom of your data, making it easy to identify and remove them. Follow the below steps to Delete Blank Rows Using Sorting.

Step 1: Select Dataset

Select the entire range of data where you want to delete the blank rows. 

Select the Data

Step 2: Go to the Data Tab and Select Sort

Go to the Data menu and select Sort. You can select the sorting type as per your wish either in ascending or descending.

Go to Data tab and Click on Sort

Step 3: Preview the Sorted Data

In the below example, data has been arranged in ascending order and all the blank rows are arranged at the bottom.

Data Sorted

Step 4: Identify and Delete the Blank Rows

• Scroll to the bottom of the dataset to see the blank rows.
• Select the blank rows by clicking on the row numbers on the left.
• Right-click on the selected rows and choose “Delete

Select the blank rows>> right click >>select delete

Conclusion

In conclusion, knowing how to efficiently delete blank rows in Excel is an essential skill for anyone working with data. By using the methods mentioned in the above article, you can quickly and effectively remove blank rows in Excel, keeping your spreadsheets clean and easy to navigate. Whether you choose to use filtering techniques, helper columns, or VBA macros, each approach offers a reliable way to remove empty rows from Excel. By maintaining well-organized data, you’ll enhance your ability to analyze and present information clearly.