How to Insert a Checkbox in Google Docs: A Step-by-Step Guide

Check box Google Docs – Quick Steps

1. Open Google Docs >> Select the text
2. Go to “Format” >> Select “Bullets & numbering.
3. Click on “Checklist” >> Checkboxes will appear
4. Select a checkbox >> Mark it as checked or unchecked as needed

Adding checkboxes in Google Docs is an easy way to create organized lists, track tasks, or enhance documents for better interactivity. This article will walk you through different methods to insert checkboxes, whether for a single list or across multiple document sections. You’ll learn how to add checkboxes in Google Docs using built-in tools and customize their appearance to suit your needs. This functionality is especially useful for making to-do lists, managing tasks, and creating structured documents with a visually appealing checklist format.

Note: In the earlier versions of Google Docs, there was no interactive way to use the checkbox. Now in the latest version, we can use the Google Docs checkbox interactively by selecting or not selecting the box many times.

What is a Check box in Google Docs

A checkbox in Google Docs is a visual element that allows users to select or deselect options easily. It’s commonly used in to-do lists, grocery lists, and task trackers. When you interact with a checkbox, clicking it signifies a task’s completion, helping you keep track of your progress effectively.

• Ticked
• Not ticked

Upon a user’s interaction with the checkbox, clicking it implies the activation or selection of the linked option or feature. Conversely, unchecking the checkbox signifies the deactivation or deselection of that particular option or feature.

Checkbox Example in Google Docs

The check box google docs is usually used along with one or more checkboxes. A bunch of checkboxes allows users to make one or more selections among them. Checkboxes are used in situations when the user has to make one or more selections from the given bunch of checkboxes. Checkboxes are mainly used in to-do list, recipes, groceries list, task completion list, reminders and more.

For example, in the groceries list, checkbox helps user to tick the checkboxes once user adds them to their shopping cart from the supermarket. The ticked boxes means the ticked grocery has been purchased and added to their shopping cart. The unticked boxes in the grocery list displays themselves that they are not purchased yet by the user.

How to Insert a Check box in Google Docs using Checkbox Menu in Toolbar

Utilizing the toolbar is a easy approach to add checkboxes to a list of items quickly. Here are the steps on how to insert checkbox in google docs using the Toolbar:

Step 1: Open Google Docs on your Desktop

Open Google Docs and open the document to add checkbox in it.

Open Google Document

Step 2: Select the Data

Select the list of information in different lines by selecting them all.

Highlight the texts to change as checkbox

Step 3: Select the Checklist option from the Toolbar

Go to the toolbar of Google Docs, click the “Checklist” button.

Select ‘checklist’ in toolbar

Step 4: Preview the Added Checkboxes in Google Docs

Now checkboxes have been added to the selected lines of text in the document successfully.

Checkbox inserted

How to Insert Checkboxes in Google Docs Using Format Tab

This method involves using the format options to insert Google document checkbox, providing more customization for your list.

Step 1: Open Google Docs on your Desktop

Open Google Docs and open the document to add checkbox in it.

Document opened

Step 2: Select the Content

Select the list of information in different lines by selecting them all that you want to be in checklist.

Step 3: Go to Format Tab and click on Bullets and Numbering

In the menu bar, select “Format”, a dropdown appears. Select “Bullets & Numbering”. Another sub dropdown appears. Select “Checklist menu”. Another dropdown with two options appear: striking checkbox, non striking checkbox. Select any one option among them.

In the below Image we are choosing the first option in it, the striking checkbox.

Select Format-> Bullets and numbering-> Checklist menu-> checkbox

Step 4: Preview Added Checkboxes

Now checkboxes have been added to the selected lines of text in the document successfully. This is how Google Docs add checkbox works.

Checkbox inserted

How to Insert a Checkbox in Google Docs using Keyboard Shortcut

It is possible to insert checkboxes within a second in desktop versions of Windows and Mac by only highlighting the texts in a document in Google Docs. Here are google docs checkbox shortcut to add checkboxes in Google Docs

For Windows:

Press ‘Ctrl’ + ‘Shift’ + ‘9’

For Mac:

Press “CMD + Shift + 9”

How to Add checkbox in Google Docs Mobile

To add a checkbox in Google Docs mobile, tap on the “Checklist” option from the toolbar to insert a Google Docs checkbox symbol. This feature lets you create a Google Docs checklist quickly for tasks and to-do lists. Here we will learn to insert to check box in Google Docs on both the devices.

How to Insert a Checkbox to Google Docs on iPhone

Adding checkboxes on mobile devices is just as easy as on desktop, allowing for flexibility while working on the go.

Step 1: Open Google Docs

Open Google Docs app in your iOS device, and open the document in which checkbox has to be inserted.

Document opened in Google Docs app in iOS device

Step 2: Select the List and Tap on Bullet Points Icon

Select the list of information in different lines by highlighting them. On selecting them, a list of options appear above the keyboard in the device. Select the bulleted list icon in it.

select the bulleted list icon by selecting all text to insert checkboxes to them

Step 3: Bullet List Appears and Select Checklist

Now the selected texts are changed as bulleted list. Now just keep the bulleted list as selected by highlighting them, and you can see another list of options below. Select the icon with checklist in it.

select checklist icon

Step 4: Preview Checkboxes

Checkbox is inserted in Google Docs successfully.

Checkbox inserted successfully

How to Insert Checkbox in Google Docs on Android

Adding checkbox to Google docs in Android is also a simple task. Let us see the steps below:

Step 1: Open the document in Google Docs in Android device

Open Google Docs app in your Android device, and open the document in which checkbox has to be inserted.

Document opened

Step 2: Select the List and Click on Bullet Point Icon

Select the list of information in different lines by highlighting them. On selecting them, a list of options appear above the keyboard in the device. Select the bulleted list icon in it.

select the bulleted list icon

Step 3: Select the Bullet Points and then Tap on the Checkbox Icon

Now the selected texts are changed as bulleted list. Now just keep the bulleted list as selected by highlighting them, and you can see another list of options below. Select the icon with checklist in it.

select ‘checklist’ icon

Step 4: Bulleted list changed to checkbox successfully

Now the bulleted list has been changed to checkboxes.

bulleted list changed to checkboxes

Step 4: Preview Checkbox

checkboxes added

How to Add Multiple Checkboxes in Google Docs

To add multiple checkboxes in Google Docs, follow these steps:

Step 1: Highlight the List: Select the items or lines where you want checkboxes.

Step 2: Insert Checkboxes: Go to Insert > Checkbox from the menu. This will add checkboxes next to each selected line.

Step 3: Add More Checkboxes: For additional checkboxes, press Enter after each checkbox item to create a new line with a checkbox.

This way, you can quickly create a list with multiple checkboxes.

How to Remove a Checkbox in Google Docs

In the case you want to remove the checkboxes in Google Docs then you can follow the steps given below:

Step 1: Open Google Document

Open the document with checkboxes in Google Docs.

Document opened in Google Docs

Step 2: Select the Content in Checkbox

After opening the document select the content on which you want to apply the checkboxes.

Highlight the checkboxes

Step 3: Click on Checkbox Icon in Toolbar

After selecting the content click on the “Checkbox” icon located at the top right side of the interface.

Select the checklist icon from the toolbar of Google Docs

Step 4: Checkboxes will be Removed

Checkboxes are removed successfully from the document in Google Docs.

Checkboxes removed

How to Remove Checkboxes in Google Docs in iPhone

Follow the steps to remove the checkboxes in Google Docs on iPhone.

Step 1: Open the Google Document in your iPhone

Open Google Docs app, and open the document to remove the checkboxes from the text.

Document opened

Step 2: Select the Content with a Checkbox and Tap the Checkbox Icon

Select the texts in checkboxes by dragging and highlighting them. Select the checklist icon above the keypad.

Highlight the checkboxes and select checklist icon

Step 3: Checkbox will be Removed

Now checkboxes are removed from the document in Google Docs from the iOS device.

Removed checkbox

How to Remove Checkboxes in Google Docs on Android

Removing checkboxes from Android is also the same as in iOS device. Let us see the steps below on how to remove checkboxes from Android device.

Step 1: Open the Google Document in your Android Phone

Open Google Docs app in your Android device, and open the document to remove the checkboxes from the text.

Document opened in Google Docs app in android

Step 2: Select the Content with Checkbox and Tap on Checkbox Icon

Select the texts in checkboxes by dragging and highlighting them. Select the checklist icon in the toolbar appearing above the keypad in Google Docs app.

select the checklist icon

Step 3: Checkbox will be removed

Now checkboxes are removed from the document in Google Docs from the Android device.

Checkboxes removed from Android

Also Read:

• How to Add Text Boxes in Google Docs
• How To Use Checkbox Grid In Google Forms
• How to Add and Use Checkbox in Google Sheets

Conclusion

In this article, we have discussed about checkbox google doc and how to insert checkbox in document in Google Docs. We have discussed two different and easy ways to insert interactive checkbox in Google Docs in desktop or laptop version. Also we have discussed the steps to insert and remove checkbox using desktop, iOS and Android devices in Google Docs. To automate Google Docs for adding checkboxes, use Google Apps Script to programmatically insert checklists into your documents.

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Article Tags :

• Google Docs
• Google Workspace
• News
• Google Docs Guide