Mastering Book Formatting with Microsoft Word

Mastering Book Formatting with Microsoft Word

Streamline your writing process with this step-by-step eBook on book formatting

P B James

Contents

Introduction

1. Setting Up Your Document

2.1. Choosing the right page size and margins

Page Size Matters

Understanding the Standard Sizes

Tailoring to Your Task

Custom Dimensions

Margins: The Invisible Frame

Word's Default Margins

Adjusting for Purpose

Reflecting Design Aesthetics

How to Set Up in Word

Page Layout Tab

Size Command

Margins Command

Checking Your Work

A word of caution

2.2. Creating a custom template

Crafting Your Template from Scratch

2.3. Understanding styles and themes

Introduction to Styles

Applying a Style

Creating Custom Styles

Modifying an Existing Style

Creating a New Style

Themes for a Unified Look

Understanding Themes

Applying a Theme

Saving a Custom Theme

Consistent Document Formatting with Styles

Using the Styles Task Pane

Organizing Your Styles

2.4. Applying a consistent font and colour scheme

Choosing Your Palette

Selecting a Colour Scheme

Picking the Right Font

Setting Text and Background colour

Highlighting Important Content

Element Alignment

Maintaining Consistency

2. Formatting Your Book's Front Matter

Before You Begin

3.1. Creating a title page

3.2. Adding a copyright page

3.3. Inserting a dedication and acknowledgements

Dedication

Acknowledgements

3.4. Generating a table of contents automatically

The Foreword

The Preface, or Introduction

3. Formatting Your Book's Main Content

4.1. Using heading styles for chapters and sections

Understanding the Hierarchy of Heading Styles

How to Apply Heading Styles in Microsoft Word

Manually Applying Heading Styles

Using the Styles Gallery

Formatting Your Headings Consistently

Modifying Heading Styles

Creating a New Heading Style

Building a Navigable Document with Headings

Automatically Generating a Table of Contents

Best Practices and Final Touches

Not Overdoing It

Proofread and Review

Adjustments as You Go

4.2. Applying paragraph styles for consistent formatting

Step 1: Understanding Paragraph Styles

Step 2: Navigating Your Styles in Word

Step 3: Applying Paragraph Styles

Choosing the Right Style

Using the Styles Pane

Implementing Keyboard Shortcuts

Step 4: Customizing Your Styles

Modifying an Existing Style

Creating New Styles

Step 5: Applying Consistent Styles Across Documents

Saving Styles in Your Normal Template

Using Document Styles

4.3. Creating and formatting block quotes

Understanding Block Quotes

Creating a Block Quote

Formatting a Block Quote

Effective Usage of Block Quotes

4.4. Inserting and captioning images and tables

Step 1: Choosing an Image

Step 2: Placing the Image

Step 3: Formatting the Image

Step 4: Image Alignment and Grouping

Editing and Captioning Images

Step 1: Adding a Caption

Step 2: Adjusting the Caption Style

Step 3: Positioning the Caption

Step 4: Updating the Caption Numbering

Inserting and Formatting Tables

Step 1: Inserting a Table

Step 2: Formatting the Table

Step 3: Table Styles and Themes

Step 4: Designing Table Elements

Step 5: Merging and Splitting Cells

Captioning Your Tables

Step 1: Adding a Table Caption

Step 2: Updating Table Numbering

Step 3: Adjusting Caption Position

4.5. Handling footnotes and endnotes

Understanding the Difference

When to Use Footnotes and Endnotes

Academic Writing

Industry Publications

Non-fiction Books

How to Add and Format Footnotes and Endnotes in Microsoft Word

Inserting Footnotes or Endnotes:

Choosing the Position of Notes:

Customizing Notation Numbers:

Managing and Navigating Footnotes and Endnotes

Reviewing Your Notations

Checking Cross-References

Common Mistakes to Avoid

Overuse and Clutter

Inconsistent Formatting

Misplaced Notations

Best Practices for Footnotes and Endnotes

Keep them Concise

Know Your Citation Style

Proofread

4. Formatting Your Book's Back Matter

The Purpose of Back Matter

Structuring Your Back Matter

Endnotes

Appendices

Glossary

5.2. Index

Discussion Questions

Formatting Your Back Matter in Microsoft Word

Organizing in Sections

Consistent Styling

Heading Hierarchy

Endnote and Appendix Numbering

Margins and Spacing

Justification and Hyphenation

Page Numbers

Finalizing Your Design

5.3. Including a bibliography or reference list

Building the Body of Your Text

Oxford Style In-Text Citations

Harvard Referencing System In-Text Citations

MHRA Style In-Text Citations

Creating the Bibliography/Reference List

Referencing from the 'References' Tab

Entering Bibliographical Details

Formatting Each Item in the List

Editing and Fine-Tuning Your Bibliography

Consistency in Style

Perfecting the Punctuation

Capitalization and Italics

5. Advanced Formatting Techniques

6.1. Creating custom styles for specific elements

Creating a Custom Heading Style

Applying Formatting with Keyboard Shortcuts

Managing