Microsoft Outlook 2023: A Complete User Manual For Beginners And Pro With Useful Tips & Tricks To Master the Microsoft Outlook New Features for Easy Navigation

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About the author

Steve Warne, a seasoned technology educator and enthusiast, has been demystifying the world of technology for over two decades. With a career spanning various roles – from IT consultant to corporate trainer – Steve has dedicated his life to making technology accessible and understandable to all.

A graduate in Computer Science, Steve began his journey in the tech world as a software developer. His passion for teaching soon steered him towards training and education, where he found his true calling. Over the years, Steve has worked with numerous organizations, helping employees and teams harness the power of software tools to boost productivity and creativity.

Steve’s approach to teaching is characterized by his ability to break down complex concepts into easy-to-understand chunks. His workshops and seminars are renowned for their engaging, interactive style, and his ability to relate technical topics to real-world scenarios has made him a sought-after trainer in the industry.

As a writer, Steve has a talent for creating clear, concise, and reader-friendly guides. His writing is not just informative but also empathetic to the challenges faced by non-techies in a rapidly evolving digital landscape. This empathy stems from his early days in the field, where he noticed a significant gap between technology and its users, a gap he has been bridging ever since.

When not writing or teaching, Steve indulges in photography and hiking, often combining the two to capture stunning landscapes. He believes in living a balanced life, where technology is a tool for enhancement, not a complication.

MICROSOFT OUTLOOK 2023

A Complete User Manual for Beginners and Pro with Useful Tips & Tricks to Master the Microsoft Outlook New Features for Easy Navigation

BY

STEVE WARNE

Table Of Contents

© Copyright BY ORCHID PUBLISHING - All rights reserved.................3

About the author.........................................................4

INTRODUCTION..........................................................9

CHAPTER 1: ESSENTIAL OUTLOOK FEATURES THAT HELP EXPLAIN WHY SO MANY PEOPLE USE OUTLOOK......11

Listed below are a few of the Reasons:..........................11

Email message access when offline.............................11

A personalized method of email organization.....................12

Putting email items in groups to improve organization..............12

Guidelines to lessen email clutter...............................12

Having access to detailed contact data..........................12

Scheduling meetings.........................................13

The capacity to tune out talks..................................14

Calendar sharing and delegation...............................15

The Outlook May with the Easiest Tasks..........................16

Making use of a focus box.....................................16

Exchange Calendars..........................................16

Utilize the scheduling assistant.................................17

Draw attention to them by bringing them up......................18

Changing the swiping choices..................................18

Using Email: Fundamental Delivery Methods......................18

Chapter 2: Features of Outlook..........................................19

Outlook's Secret Features.....................................21

Principal Motives behind Outlook's Popularity.....................24

CHAPTER 3: WHERE CAN I GET IT?.......................................27

How to Open the Outlook Online Application......................28

How to Configure Email in Microsoft Outlook......................29

Adding A Gmail Account.......................................30

How to Set Up a Second Outlook Email Account in Windows.........31

CHAPTER 4: HOW TO CONNECT MICROSOFT OUTLOOK TO AN E-MAIL ACCOUNT......32

HOW TO MAKE AND UTILIZE FILE FOLDERS.......................34

Using Email Folders in Microsoft................................35

How can I make a folder for emails?.............................36

How to Write a Letter.........................................37

CHAPTER 5: WAYS TO GET INTO YOUR E-MAIL INBOX....................38

How to Get Draft.............................................39

How to Get at Junk and Spam Email.............................40

How To Modify The Text Center's Color..........................41

CHAPTER 6: WAYS TO SUITABLY SET UP YOUR OUTLOOK E-MAIL INBOX..42

How to Attach Large Files to Emails.............................44

How to Locate Deleted Emails..................................45

Step 1: Go to File > Open & Export > Import/Export............45

How to Get Someone Else to Read Your Emails....................46

How to Use the Quick Reply Template...........................47

CHAPTER 7 : WAYS TO GET RID OF YOUR EMAIL.........................48

How to Get Back the Microsoft Outlook Emails You've Deleted or Archive49

How to Sort Emails Into Particular Folders........................50

Adding Folders To Your Favorite................................51

How to Make a Complete Email Backup..........................52

Step 4: Export to File > Export E-mail Messages > Next........52

To back up your e-mails using an external hard drive:.......52

CHAPTER 8: WAYS TO ENSCREEN AND SECURE MAIL....................54

Make use of a password and email account.......................55

Make use of a backup email address.........................55

How can I secure my email when using the Internet?...............56

Ways to Secure Outlook Emails with Robust Passwords.............57

Step 1: Make a Secure Password...........................57

Step 2: Update Your Password & Username................57

Step 3: Employ the Password Strength Meter...............57

How To Include A Discreet Signature In Outlook Emails.............58

How to Format Emails........................................59

How to Sort Mail Using Rules in Microsoft Outlook.................60

CHAPTER 9: Calendar for Microsoft Outlook..............................61

Ways To Include A Calendar In An Email.........................63

How to Set Up an Appointment.................................64

How to Call a Meeting........................................65

Microsoft Outlook: Share...................................65

CHAPTER 10 : SELECT KEYBOARD SHORT CODES TO WORK MORE EFFICIENTLY AND SAVE TIME......66

 Select All...............................................67

 Forward All.............................................67

   Send to Another Folder..................................67

   Reply to All and Change Subject..........................67

   Close an Email Inbox.....................................67

 Close All................................................67

 Copy Email Addresses...................................68

Here are some tips on how to use OneNote with your