Intermediate Word 365: Word 365 Essentials, #2

ALSO BY M.L. HUMPHREY

Listing of all books by M.L. Humphrey

Word 365 Essentials

Word 365 for Beginners

Intermediate Word 365

Excel 365 Essentials

Excel 365 for Beginners

Intermediate Excel 365

102 Useful Excel 365 Functions

Word Essentials

Word for Beginners

Intermediate Word

INTERMEDIATE WORD 365

WORD 365 ESSENTIALS - BOOK 2

M.L. HUMPHREY

CONTENTS

Introduction

Basic Terminology Recap

Styles

Watermarks

Page Breaks

Section Breaks

Columns and Column Breaks

Tables

Symbols

Pictures and Shapes

Other Illustrations and Equations (Brief Discussion)

MultiLevel Lists

Table of Contents

Track Changes

Comments

Compare Documents

Footnotes and Endnotes

Miscellaneous Topics

Conclusion

About the Author

Copyright

INTRODUCTION

In Word 365 for Beginners we covered the basics of Microsoft Word including text, paragraph, and page formatting; numbered lists; bulleted lists; and printing. But there’s a lot more you can do in Word and that’s what this book is for, to take your use of Word to the next level.

The key topics we’re going to cover here are Styles, Page and Section Breaks, Multilevel Lists, Tables, and Track Changes. We’ll also revisit headers and footers briefly and cover some minor topics such as inserting symbols, footnotes, and watermarks. It won’t be everything you can do in Word, but it will cover a substantial part of it.

This book is written using Word 365 as it exists in January 2023 and written using the desktop version of the program. All screenshots use the Colorful Theme.

Okay, then, let’s just dive right in with one of my favorite little tricks to use in Word: Styles. But first, a quick recap of basic terminology so you know what I mean when I say things.

BASIC TERMINOLOGY RECAP

These terms were covered in detail in Word 365 for Beginners. This is just meant as a refresher.

Tab

When I refer to a tab, I am referring to the menu options at the top of the screen. The tab options that are available by default are File, Home, Insert, Draw, Design, Layout, References, Mailings, Review, View, and Help, but for certain tasks additional tabs will appear.

Click

If I tell you to click on something, that means to move your cursor over to that location and then either right-click or left-click. If I don’t say which to do, left-click.

Left-Click / Right-Click

A left-click is generally for selecting something and involves using the left-hand side of your mouse or bottom left-hand corner of your trackpad. A right-click is generally for opening a dropdown menu and involves using the right-hand side of your mouse or bottom right-hand corner of your trackpad.

Left-Click and Drag

Left-click and drag means to left-click and then hold that left-click as you move your mouse.

Dropdown Menu

A dropdown menu is a list of choices that you can view by right-clicking in a specific spot or clicking on an arrow next to or below one of the available choices under the tabs up top. Depending on where you are in the workspace, a dropdown menu may actually drop upward from that spot.

Expansion Arrow

In the bottom right corner of some of the sections under the tabs in the top menu you will see an arrow, which I refer to as an expansion arrow. Clicking on an expansion arrow will usually open a dialogue box or task pane and is often the way to see the largest number of options.

Dialogue Box

A dialogue box is a pop-up box that will open on top of your workspace and will usually include the largest number of choices for that particular setting or task.

Scroll Bar

Scroll bars appear when there are more options than can appear on the screen or when your document is longer than will show on the screen. They can be used to move through the remainder of the choices or document.

Task Pane

A task pane is a set of additional options that will appear to the sides or even below the main workspace. The Navigation pane is by default visible on the left-hand side of the workspace. You can close a task pane by clicking on the X in the top right corner of the pane.

Control Shortcuts

Control shortcuts are shortcuts that let you perform certain tasks in Word. I will write them as Ctrl + and then a character. That means to hold down both the Ctrl key and that character. So Ctrl + C means hold down Ctrl and C, which will let you copy your selection. Even though I will write each shortcut using a capital letter it doesn’t have to be the capitalized version to work.

STYLES

If you’re going to do any formatting in Word, using styles will save you a tremendous amount of time and effort.

For example, the first print books I ever formatted I used Word. I was able to set up three styles that I could use, one for the chapter names, one for the first paragraph of a chapter or section, and one for all other paragraphs. It was then a very simple matter to apply the all other paragraphs format to my entire document and then go through and for each chapter header and each first paragraph in a chapter or section apply the other formats.

That easily let me create a document with consistent formatting throughout.

A style has the font, font size, color, paragraph spacing, paragraph indent, etc. all built in, so you don’t have to keep changing those settings. It’s much better at ensuring consistency of appearance than trying to format your paragraphs manually. And much easier to apply than the Format Painter option.

Also, you can create shortcuts for your styles so that you don’t even have to use your mouse, you can just use your keyboard shortcut to apply each style.

Alright. Let’s walk through how to use them now.

Styles are located in the Styles section of the Home tab:

The number of styles that are visible by default will depend on