WINNER | Best Spec Writing Software - 2025

by Travel & Hospitality Tech Outlook

Trusted by Leading Interior Design Firms

Industry Standard

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Use what the Pros use

Trusted by Leading Interior Design Firms

Why Interior Design Firms Continue to Choose Specsources - It's simple.

Specsources was built with input from the largest design firms.

Simplify your workflow - Organize your projects – Maximize the functionality
while making it easy-to-use.

No product has the range of features and flexibility of Specsources. Not one.

And we continue to innovate - with updates based on user feedback 6-10x a year.

“We never could have built the Kimpton La Peer Hotel in West Hollywood without Specsources.”

ATELIER GULLA JONSDOTTIR

“I’ve used Specsources while working at the world’s top hospitality firms and now with my own firm. Their web-based platform is robust and user-friendly. If you’re a designer who isn’t using this, you’re wasting time.”

Julia Henry – J.Henry Design

“We never could have built the Kimpton La Peer Hotel in West Hollywood without Specsources.”

ATELIER GULLA JONSDOTTIR

“I’ve used Specsources while working at the world’s top hospitality firms and now with my own firm. Their web-based platform is robust and user-friendly. If you’re a designer who isn’t using this, you’re wasting time.”

Julia Henry – J.Henry Design

“We never could have built the Kimpton La Peer Hotel in West Hollywood without Specsources.”

ATELIER GULLA JONSDOTTIR

SpecWeb

One complete FF&E spec writing solution

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SpecGrab

Specsources' Browser Extension

Works on any browser

Create specs from ANY manufacturer's website

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SpecWeb

Completely Web-Based

Hosted on Microsoft's Azure Cloud

Used by the biggest firms Affordable for the smallest

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SpecBim

Optional Revit Add-in

Pass Areas, Rooms and Quantities from Revit to Specsources

Specsources has been integrated with Revit for over a decade

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SpecWeb Workflow

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Utilize one section or all

Over 20 years of industry experience. Always innovating.

Specsources launches updates with new features based on designer feedback at least every quarter

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SpecWeb Features

Now with Chinese, Japanese & Spanish Language Support

Address Books

  • Manufacturers and Vendors.
  • Project Addresses.
  • Assign Vendors to Manufacturers.
  • Assign Vendors to Offices.
  • Import your list, copy from our list or add one at a time.
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Data Templates

    • Admins create Templates in advance to save Designers time.
    • Create based on Client Standards or your firm’s.
    • Pre-check Submittals, Create Labels and add Special Instructions.
    • Once a Template is created, Designers just fill in the blanks.

 

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Budget Builder

  • Create preliminary budgets or during the project.
  • Estimate Project cost per square foot.
  • Find out our Reports
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Catalog

  • Add Items you frequently spec.
  • Upload or drag-n-drop from the web.
  • Tag with keywords to find items in the future.
  • Import one or multiple catalog items into your Project.
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Spec Sheet

    • Add primary image and two detail / finish images.
    • Attach / link other Specs.
    • Add unlimited additional images.
    • Add unlimited PDFs – any size.

 

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Spec Books

  • Print by Alphanumeric, Item Type, Area, Room,  manufacturer, Vendor, Supplied / Installed, Issued Date or Revision Date.
  • Turn any page on or off.
  • Show attached items after the main Spec or grouped at the end.
  • Admins can setup Company Default printing options for standard print jobs.
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Reports

  • Dozens of reports.
  • Budgets, Punch Lists, Items by Room, Room Matrices and many more!

Custom Report Builder

Create and Save your own reports using ANY of the fields in SpecWeb.

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Purchase Orders

  • Add Items directly from your Project.
  • Add PDF’s and Items from existing Specs.
  • Add unlimited Acknowledgements, Payment Requests and Documents.
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Bids & Approvals

  • Internal and external messaging.
  • Create and compare bid packages from Vendors.
  • Clients can approve your specs at no additional cost.
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Product Marketplace

  • Designers can browse new hot products
  • View by category and price
  • Create specs

Are you a manufacturer?

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Plans & Pricing

Yearly Monthly
SpecWeb

(WEB - BASED)

$80 per month

  • Pricing is for named users
    (Contact us for concurrent pricing)
  • Attach unlimited external Team Members for no cost
  • Includes SpecGrab - Create specs from ANY manufacturer website
SpecWeb

(WEB - BASED)

$895 per year

  • Pricing is for named users
    (Contact us for concurrent pricing)
  • Attach unlimited external Team Members for no cost
  • Includes SpecGrab - Create specs from ANY manufacturer website
SpecBIM

(OPTIONAL REVIT ADD-IN)

Contact us

  • Works with last 5 years of Revit
  • Licensing is for unlimited users
  • Sync data from unlimited Projects

Blogs

March 13, 2026

Why Accurate Design Documentation Matters in Modern Design

Introduction Interior design projects rely on clear communication between multiple stakeholders. Designers must communicate their vision to procurement teams, contractors, vendors, and clients through structured documentation. When documentation is incomplete or inconsistent, misunderstandings can easily arise. This is why accurate design documentation plays such a critical role in modern projects....

March 12, 2026

How Digital Specification Workflows Improve Design Projects

Introduction Interior design projects involve far more than creative decisions. Behind every finished space lies a complex system of documentation, product information, technical specifications, approvals, and communication between multiple teams. Designers must coordinate with project managers, procurement teams, vendors, contractors, and clients while maintaining clarity around thousands of small details....

March 5, 2026

How Interior Teams Reduce FF&E Errors Before Procurement

Introduction: Why Early Accuracy Matters Procurement is one of the most sensitive phases of any interior design project. Once purchase orders are issued and vendors begin production, correcting mistakes becomes expensive and disruptive. Because of this, successful design teams focus on one important goal before procurement begins: reducing errors in...

March 4, 2026

Why Centralized FF&E Data Improves Project Coordination

Introduction: The Coordination Challenge in Modern Interior Projects Interior design projects are rarely simple. A single project may involve dozens of stakeholders, hundreds of product selections, and thousands of data points connected to furniture, fixtures, and equipment. Designers, procurement specialists, contractors, and vendors all rely on accurate information to keep...

February 27, 2026

Why Interior Projects Fail Without Structured FF&E Processes

Introduction: Talent Alone Isn’t Enough Interior projects don’t fail because teams lack skill or creativity. They fail because processes don’t support complexity. Without structured FF&E processes, even the best teams struggle to coordinate specifications, procurement, revisions, and installations. Workflows become fragmented. Decisions get lost. Accountability blurs. Structure doesn’t limit creativity,...

February 26, 2026

How FF&E Data Gaps Disrupt Interior Project Workflows

Introduction: Small Data Gaps, Big Project Problems Interior projects rarely derail because of a single major mistake. More often, they struggle because of missing, outdated, or inconsistent information. These FF&E data gaps may seem minor at first, but they quietly disrupt workflows, slow decisions, and create avoidable friction across teams....