MAINTENANCE

A place to keep track on our jobs…

Topics
1. Equipment Explorer
2. Maintenance Plan
3. Standard Jobs
4. Work Order
5. Adding RA To Work Order
6. Adding Permit To Work In Work Order
7. Work Certificate From Work Order
8. Filling Questionnaire
9. Adding Spares To Work Order
10. Updating Spare Consumed In Work Order
11. Resources

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 Topics
1. Equipment explorer

2. Maintenance plan

3. Standard jobs

4. Work order

5. Adding RA to work order

6. Adding permit to work in work order

7. Work certificate from work order

8. Filling questionnaire

9. Adding spares to work order

10. Resources\

11. u

12. Adding Custom Form To Work Order

13. Deferring A Work Order
14. Completing A Work Order
15. Creating Unplanned Work Order
16. Update Running Hours & Amend Running Hours
17. Creating Service Request
18. Finding Equipment
19. Viewing Of Spares
20. Finding Spaces (Tanks)

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Flow Of Topics

Tutorial Video Important Notes Next Tutorial Video

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1. Equipment Explorer

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 NOTE
Shortcut icon
• Holds information of all equipment, chemicals, lube oil and
consumables on the ship.

• Hierarchy expansion

System

Unit

Component
Equipment Explorer
Assembly

Parts

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2. Maintenance plan

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 NOTE
Shortcut icon
• Holds information for all maintenance onboard the ship.

• Different job types

- Standard Job (Future jobs that will be convert to WO automatically by system)

- Work order (Jobs that are open & to be completed)

- Service requisition (Jobs request to be done by shore personnel)

Maintenance Plan
- Service order (Jobs to be completed by shore personnel)

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3. Standard jobs

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 NOTE

SJ
• Standard job to be converted into Work Order for completion.

• SJ is only showing the jobs to be done in the future.

Standard Jobs

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4. Work order

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 NOTE

WO
• Work orders are jobs that are open and is ready to be completed.

• File attachment such as photos can be attach to WO.

• SJ can be converted manually to WO.

- This is to complete a job in advance, reason can be due to..
Unplanned maintenance; Before arrival; Before departure
Work Order

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5. Adding RA to work order

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 NOTE

JSA
• JSA(Risk assessment) to be done before carrying out the job.

• [Quick-Check] helps to determine if JSA is needed.

-Risk rating below 5 : approval by Master

-Risk rating above 5 : approval by Office
Job Safety Analysis

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6. Adding permit to work in work order

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 NOTE
• Flow chart for permit to work

Create & Submit by Responsible Person

PTW Approved, Issue by Master/Office

Accept by Responsible Person

Permit To Work

Cancelled by Responsible Person

(Work completed)

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7. Work certificate from work order

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 NOTE
• Work certificate can be added directly from WO.
Work • E.g. of work certificates are..
Certificate - Hot work certificate
- Gas free certificate
- Enclosed space entry certificate
- Lock out Tag out (electrical) certificate

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8. Filling questionnaire

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 NOTE
• Questionnaires are checklists
Questionnaire • It consists of ISM-ISPS checklists

• Select the related questionnaires to be completed with WO

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9. Adding spares to work order

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 NOTE
• For a new WO, new required items for equipment has to be added
under the material tab.
Materials
• Subsequently, system will save the required item. Then, we can update
the usage under the material tab.

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10. Updating spare consumed in work order

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 NOTE

Used Items • To be updated in materials tab.

• Used item cannot be more than item On-Hand.

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11. Resources

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 NOTE
• This will assigned the task to designated personnel.

Resources • Position will be shown in MP when resources are added.

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12. Adding custom form to work order

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 NOTE
• Add a custom form by linking a template.
Custom Forms • E.g. of custom forms
- Crankshaft deflection form
- AE bore measurement form
- Cylinder liner measurement form

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13. Deferring a work order

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 NOTE
• Deferred WO will be send to Technical superintendent in-charge
Deferral for approval.

• Status of WO will be changed..

Deferral Pending
Deferred

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14. Completing a work order

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 NOTE
• Make sure to fill up necessary information such as
Completing
- JSA & PTW (If applicable)
WO - Findings (Additional information on the job)
- Questionnaires (Relevant checklist)
- Materials usage (Spares used)
- File attachments (photos)

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15. Creating unplanned work order

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 NOTE
• Unplanned WO can be due to..
- Break down
Unplanned - Failure
- Ad-hoc
WO
• You can Create a new WO or use existing WO for unplanned
WO.

• Select the Failure Check Box for unplanned WO

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16a. Updating running hours

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16b. Correcting running hours

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 Shortcut icon

NOTE
• To be updated as frequent as possible

• Input new total running hours

• Entrees can be amended by deleting last entrees

Record Elapsed
Running Hours

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17. Creating service request

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 NOTE

• To request service from a contractor (3rd party)

• To be authorised by ship and approved by office

SR
• Once approve, SR will be converted into SO
(service order).

• Fill up necessary information such as :

- Resources
- Materials usage
- JSA/PTW
Service Request - Service reports & photos (File attachment)

• Complete SO as per WO

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18. Finding equipment

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 NOTE
Finding
•
Equipment Search from equipment explorer.

• Standard jobs and maintenance history can be found in the

equipment details.

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19. Viewing of spares

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 NOTE
Spares
• View spares from equipment explorer

• Spares requisition history can be found in spares details

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20. Finding spaces (Tanks)

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 NOTE

• Find Tanks and Spaces information through..

-Maintenance > Tools > Spaces

Spaces

Tanks
• Tanks and Spaces information such as area, capacity &
maintenance history can be found in the details.

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Thank you
&
Safe Voyage

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