contain groups of related commands. Home, Insert and Page Layout are the examples of ribbon tabs.
(ii) Groups: Groups organize related command. Each group name appears below the group on the
Ribbon. For example: Group of commands related to fonts (Font group) or group of commands
related to alignment (Paragraph group) etc. (iii) Commands: Commands appear within each group as
mentioned above. For example: Bold, Italic and Underline are the commands appear under Font
group of Home tab. 3.6 Word Processing Following is the basic window which you get when you
start word application: File tab Ribbon Quick Acce s s toolbar Title bar Rule r H e lp Dialog Box Launch
e r Status bar Docum e nt are a Vie w buttons Z oom control Fig. 3.1 (Micros oft W ord W indow or
Scre e n Layout) 4. Title bar: Title bar lies at the top of the window. It shows the program and
document titles. 5. Rulers: Word has two rulers - a horizontal ruler and a vertical ruler. The
horizontal ruler appears just beneath the Ribbon and is used to set margins and tab stops. The
vertical ruler appears on the left edge of the Word window and is used to measure the vertical
position of the elements on the page. 6. Help: The Help Icon can be used to get word related help
anytime you like. This provides tutorial on various subjects related to word. 7. Zoom Control: Zoom
control lets you zoom in for a closer look at your text. The zoom control consists of a slider that you
can slide left or right to zoom in or out. + and - buttons you can click to increase or decrease the
zoom factor. 8. View Buttons: The group of five buttons located to the left of the Zoom control, near
the bottom of the screen, lets you switch among Word's various document views. (i) Print Layout
view: This displays pages exactly as they will appear when printed. (ii) Full Screen Reading view: This
gives a full screen look of the document. Word Processing 3.7 (iii) Web Layout view: This shows how
a document appears when viewed by a Web browser, such as Internet Explorer. (iv) Outline view:
Outline view divides a document into sections defined by headings and text. A heading represents a
main idea. Text contains one or more paragraphs that are attached to a particular heading. (v) Draft
view: This displays the document without top or bottom page margins, where page breaks appear as
dotted lines. For example, headers and footers are not shown. 9. Document Area: Document area is
the area where you type. The flashing vertical bar is called the insertion point and it represents the
location where text will appear when you type. 10. Status Bar: This displays document information
as well as the insertion point location. From left to right, this bar contains the total number of pages
and words in the document, language etc. 11. Dialog Box Launcher: This appears as very small arrow
in the lower-right corner of many groups on the Ribbon. Clicking this button opens a dialog box or
task pane that provides more options about the group. 3.4 CREATING A NEW DOCUMENT Word files
are called Documents. When you start a new project in Word, you will need to create a new
document, which can either be blank or from a template. Each time you create a new document,
you have the option of choosing different types of templates that are already formatted and
designed for specific purposes, such as a calendar, newsletter, sales report, or corporate slide show
presentation, as shown in Figure 3.2. To Create a New Document: 1. Click the File tab. The Backstage
View appears. 2. Click New. A list of templates appears (see Figure 3.2). 3. Double-click the template
you want to use. Word creates a new document based on your chosen template. 3.8 Word
Processing Fig. 3.2 (Cre ating a Ne w Docum e nt – Us ing Te m plate s ) OR 4. Click on New button
present under Quick Access Toolbar. Ne w Button Fig. 3.3 (Cre ating a Ne w Docum e nt – Us ing Ne
w Button) OR 5. Press Ctrl + N key combination from the keyboard. 3.5 INSERING TEXT Once you
have created a new word document, you can type or insert the text that you want to appear in your
document. The insertion point (also called a cursor) is the blinking line that indicates where text will
be inserted when you begin typing. To Move the Insertion point: 1. Use your mouse to move your
insertion point anywhere within the file. Move your mouse until the I-beam is where you want your
