Colegio de la Ciudad de

Zamboanga
Local City College of Zamboanga City
Ayala and Vitali Campus
 Social Development, Extension and
Community Services (SDECS) Manual
Introduction

The Commission on Higher Education (CHED) mandate Higher education

institutions pursuant to Republic Act 7722 to render extension service hand in hand with
instruction, research and production. This is in recognition of the vital role colleges and
universities play in the development of communities, especially the underserved and the
depressed.

The Colegio de la Ciudad de Zamboanga (CCZ), a Local City College Government–

run Institution of Higher Learning, and an Academic Community in search of knowledge
and ascribed to develop future leaders of the City and the Region, is committed to carry
out its extension service function with the creation of the Office for Social Development,
Extension and Community Services (SDECS) Office, with the primary goal of achieving
sustainable partnership with the government and private organizations in poverty
alleviation. The College can now respond more adequately to the training needs of
communities, industries, public and private agencies/ organizations and to the members
of the academe.

It is envisioned that the people of the community, the main focus of the College’s
extension services program, can be uplifted from helplessness to self –reliance, from
ignorance to increased awareness, from indifference to positive involvement, and from
aimlessness to commitment. These shall be realized through the effective implementation
of the College’s Extension Service Program, utilizing the Vincentian Framework for
Poverty Alleviation for Barangay Vitali and Ayala under the umbrella of OBOP “One
Barangay, One Project” program. This project intends to adopt one barangay for
livelihood and sustainable program. Each then, has its own purpose for being there.
However, its essence remains the same, i.e., to respond to a need.

The College shall continue to be responsive to the needs of the different sectors of
the industry and community with which it interacts. It shall consolidate the roles of the
Office of the Social Development, Extension and Community Services (SDECS) and
develop a strategic plan that provides a framework for institutional and industry linkage
and community engagement with particular emphasis on meaningful poverty alleviation
programs and provision of expert services needed by the communities in the service
areas.

Therefore, the Social Development, Extension and Community Services (SDECS) of

the Local City College - Colegio de la Ciudad de Zamboanga manages the social
responsibility initiatives of this College in accordance with its core values of Competence,
Character and Charity. The thrust of SDECS is to promote community development
efforts within the context of an academic institution. This means that first and foremost,
SDECS aims to provide a platform from which CCZ students and employees can engage
in a learning environment with community service at its core.

2
 Table of Contents
Pages
Introduction 2

1. Brief History of the College 4

Institutional Mandate 5
Societal Vision 5
Institutional Vision 5
Objective and Governance Mission 5
Institutional Outcomes 5-6

2. SDECS Goals, Objectives, Thrusts and Priorities 7-8

3. SDECS Organizational Structure 9-11

4. Extension Programs/Project Proposal 12-18

Preparation, Evaluation and Approval

3
 Part 1
History of the School,
Institutional Vision, Mission and Goals
Brief History of Colegio De La Ciudad De Zamboanga (CCZ)

The Colegio De La Ciudad De Zamboanga (CCZ) as a Local City College shall be a

general comprehensive and polytechnic tertiary institution which shall provide both
general comprehensive and technical- vocational education with international standards
of quality excellence to its clientele in Zamboanga City.

Started as a Community Technical Vocational School in Ayala and Vitali,

Zamboanga City through City Ordinance No.137 and 138 respectively, authored by then
Councilor Roberto B. Villares and approved by then City Mayor Vitaliano D. Agan, on
March 5, 1992. Its initial emphasis was on the development of skilled and technician-type
of graduates to meet the human resource requirements that are relevant to the needs of a
changing and growing community.

As a school, Ayala Technical Vocational School (ATVS) and Vitali Technical

Vocational School (VTVS) then stamped a class of its own, with its unique curriculum
accredited by the Technical Education and Skills Development Authority (TESDA) with
technical assistance from Department of Education, Culture and Sports (DECS) and
Commission on Higher Education (CHED)on curricular offering in the implementation of
the course. The curriculum promotes technical and vocational arts which combined
practicum and academic work. In time, ATVS and VTVS produced 100% passing rate in
the National Certificate (NC) for most of its graduates.

On April 17, 2018 the School was elevated and converted into a city-run College
by virtue of City ordinance No. 477 authored by City Councilor Elbert C. Atilano, Sr.
and Vice Mayor then Cesar M. Jimenez “to pave way to the emergence of a strong
educational institution that shall be able to prepare Zamboanguenos for better career
opportunities; intends to provide quality and relevant education in order to contribute
to the city, regional and national development through providing excellent quality of
service in the instruction, research, production, and extension”. From its basically
technical- vocational orientation, CCZ metamorphosed into a comprehensive higher
education institution offering undergraduate courses.

Conforming to its instructional mandate and mission toward effective learning,

the college will be remained steadfast in sustaining and maintaining high quality
instruction. The college successfully hurdled the CHED evaluation and inspection process
to gain Permit to Operate as Tertiary Institution through the leadership of Dr. Jose
Genaro R. Yap- Aizon as President. The compliance of the College with CHED
requirements, indicates that it complies with the demands of global academic standards.

CCZ campuses are located in Ayala, which is 16.5 kilometers west coast of the city
while Vitali is 73 kilometers from the City Hall and situated east coast of the city. The
establishment of the local college in these strategic locations shall provide more
opportunities for higher education in the East and West coasts of the city, literally
bringing tertiary education at the constituent’s doorsteps.

4
 Institutional Mandate

As a Local City College, a City Government–run Institution of Higher Learning,

and an Academic Community in search of knowledge and ascribed to develop future
leaders of the City and the Region; the Colegio de la Ciudad de Zamboanga shall
perform the following functions:

1. (Instruction) Be the forerunner among Local City Colleges and Universities in setting
academic standards in the field of teaching general comprehensive and polytechnic
courses. Moreover, serve as a Graduate College by providing advanced studies for
professionals;

2. (Research) Serve as a research institution in various academic fields in general

comprehensive and polytechnic courses, specifically in the study of the culture, arts,
language and literature of the Chabacano people;

3. (Extension) Lead in conducting community extension service by implementing

projects for, with, and by the poor in the barangays utilizing the Systemic Change
Framework for Poverty Alleviation;

4. (Production) Institutionalize Resource Generation Programs to eventually operate as a

corporate entity optimally managing the school’s fiscal resources.

Societal Vision:

Envisioning a society with industries and institutions distinguished with the Colegio
de la Ciudad de Zamboanga brand of education and training.

Institutional Vision:

A community of men and women trained and committed to General

Comprehensive and Polytechnic Leadership by interfacing academic excellence and
commitment in a vibrantly developing community.

Objective and Governance Mission:

The Colegio de la Ciudad de Zamboanga shall be a Local City College faithful to

its mandate as a General Comprehensive and Polytechnic Tertiary Institution which shall
provide Education with International Standards of Quality and Excellence to its clientele
in Zamboanga City.

Institutional Outcomes:

The Graduates of the CCZ shall possess the following distinctive traits named as
the Three Cs: Competence, Character and Charity:

IO1: Competence

IO1.1. Creative and Critical Thinking – CCZ Graduates are able to define, identify
and evaluate problems in the workplace and can innovate, create and formulate
solutions to problems, and advance knowledge.

IO1.2. Fluency and Articulateness – CCZ Graduates are articulate in the local and
global languages in both oral and written forms.

5
 IO1.3. Expertise and Life-Long Learning – CCZ Graduates have mastery and in-
depth understanding of their field of specialization and they are life-long independent
learners who are keen on continuing self-improvement.

IO1.4. Technology and Savviness -- CCZ Graduates are able to put into good use
the many tools, techniques, technology, and equipment needed or appropriate to their
specific disciplines.

IO1.5. Theory and Practice – CCZ Graduates are able to apply theory and practice
and impart and implant their expertise among upcoming practitioners and professionals.

IO1.6. Leadership and Network – CCZ Graduates are well-equipped with strong
leadership and networking qualities and skills.

IO2: Character

IO2.1. CCZ Identity and Integrity – CCZ Graduates have a sense of identity and
pride and an unwavering loyalty to their Alma Mater and who have integrity and ethical
uprightness.

IO2.2. Commitment to Social Transformation - CCZ Graduates are agents of social

transformation and community development.

IO2.3. Patriotism and Universal Outlook – CCZ Graduates possess a universal

outlook and respect cultural diversity yet proud of their ethnicity and ready to help bring
their city / region to progress.

IO2.4. Care for the Environment – CCZ Graduates have a special concern for the
environment and great respect for creation.

IO3: Charity

IO3.1. In Pursuit of Truth – CCZ Graduates are always in pursuit of truth and
always respectful of people with other faith traditions.

IO3.2. Impartial Love – CCZ Graduates have impartial love of other people and
are in solidarity with the poor.

6
 Part 2
Social Development and Extension Community Services (SDECS)
Goals, Objectives, Thrusts and Priorities
The Social Development, Extension and Community Services (SDECS) program is
an integral component of the Colegio de la Ciudad de Zamboanga which is committed in
extending services, particularly to the rural communities by helping them improve their
quality of life. Through the program, barangay communities are provided with training
on skills development on various technological fields thus enabling them to acquire other
livelihood opportunities.

The program includes also the provision of other training which is aligned with
the curricular offerings of the College and information dissemination for which will
enhance the awareness and knowledge about relevant issues and concerns.

The program’s objectives and activities are in conformity with the thrusts and
goals of the national, local and institutional plans of development which collectively are
aimed in uplifting the quality of life of the people in communities.

Goals
The goal is to develop and implement a viable Extension Service Program for the College
to target clientele to improve the quality of life by implementing projects for, with, and
by the poor in the barangays utilizing the Systemic Change Framework for Poverty
Alleviation;

Objectives
To formulate and implement an effective mechanism for planning, policy-making,
financing, management, monitoring and assessment of the Extension Service of the
College.

To implement and maintain the operations of the One Barangay One Program
(OBOP) programs.

To establish the production and sale of crafts (skills and trade) by department

Thrusts and Priorities

The College shall pursue extension service programs, activities and projects (PAPs)
that will enable institutions, industries and communities, particularly the depressed and
underserved, to achieve sustainable development through:

1. Community Extension Services

A. Capability-Building Training Program
 Agricultural / Environmental Training for Farmers/Brgy. Officials
 Livelihood / Technical-Vocational/Skills Training
 Continuing Education for Professionals
 Basic Education/Information Technology Literacy Training Extension Service
B. Community Outreach Program
 Food and Nutrition/Health and Sanitation/Maternal and child-care
 Medical/Dental/Optical Mission
 Blood Donation
 Clean and Green Community / Coastal Cleanup
 Tree Planting Nursery & Vegetable Garden Establishment
 Relief Goods Operation
 Fund Raising for Community Development

7
C. High-impact, long-term Integrated Community-based Development Program
 Adopt-a-Barangay Program
 Adopt-a-School Program
 Barangay Integrated Development Approach in Nutrition Improvement
(BIDANI)
 Agro-industrial Community-based Technology Center

2. Institutional and Industry Development Program

A. Technical Assistance and Advisory Services
 Information and Communication Technology
 Disaster Mitigation
 Solid Waste Management
B. Communication/Information Services
 IEC Materials Development
 Information Drives
C. Technology Transfer, Utilization and Commercialization Program

Scope of Extension Program

This program involves the development of partner institutions/agencies and

barangays through the Adopt a Barangay Program by providing livelihood trainings,
transfer of technology and other related activities for the grassroots’ empowerment and
economic sustainability.

Strategies of Implementation

1. Develop a networking system between the campus colleges that will facilitate
planning, implementation, monitoring and evaluation of the extension program of the
College

2. Conduct needs assessment to target community beneficiaries of the community

extension service

3. Assist communities in Vitali and Ayala and its neighboring Barangays by providing
technical, vocational and educational services

4. Assist target beneficiaries in putting up home industries and cooperatives

5. Utilize research-based technologies for sustainable development

6. Establish and maintain strong linkages with public and private organizations/agencies
and industrial establishments for fund generation and job placement

7. Provide continuing program for upgrading the capabilities of extension workers

through scholarship grants and training.

8
 Part 3
Social Development, Extension & Community Services (SDECS)
Organizational Structure
The SDECS is composed of the College President as Chairman, the Director for
Social Development Extension and Community Service, in coordination with the Director
for Gender and Sexuality, Director for Academics, and Director for Research, Publication
and Training, Director for Student Affairs, Director for Quality Assurance, Director for
Resource Generation and all regular faculty shall be members.

The Social Development, Extension and Community Services (SDECS) Center of the
Local City College – Colegio de la Ciudad de Zamboanga headed by the SDECS Director
who shall directly report to the City College President regarding the social development
and community extension services activities of the College with the assistance of a
program assistance for community extension services and a community organizer.

City College
President

Social Development and

Community Extension Services
Center (SDECS) Director

Program Assistant, Community Organizer

Community Extension Services

Figure 1
Social Development, Extension and Community Services (SDECS)
Organizational Structure

3.1 Organizational Structure

(1) The Office of Social Development, Extension and Community Services (SDECS) is a
distinct office of CCZ to be headed by a Director who shall be designated by the
College President for a specific term without prejudice to designation, subject to
the confirmation of the Board of Regents/Trustees.

(2) Directly under the Director are the program assistant and community organizer to
assists in community projects.

9
 (3) In case the Extension Program shall have reached a certain level of development, a
re-structuring of the organization can be done to accommodate additional staff
with specific task to perform.

3.2 Functions
(1) The SDECS Office shall be in-charge of facilitating the diffusion and adoption of
appropriate technologies through the integrated, multidisciplinary and
participatory programs and services.

(2) Conduct training programs with rural communities among out-of-school youths
and other clientele groups. The training to be conducted shall be:
2.1 Based on clientele’s need
2.2 Community-based whenever possible
2.3 Incorporate values development and entrepreneurial management skills
2.4 Based on the capabilities of the College

(3) Producing and packaging technological and educational/instructional information

for dissemination to end-users such as the rural communities’ trainers, extension
workers, students and other type of clientele.

(4) Establishment of demonstration projects in various appropriate technologies.

(5) Information dissemination through print media and exhibits.

(6) Provide staff support to clientele as consultants or resource persons, speakers,

lecturers in conferences, seminars, workshop, symposia and others.

(7) Cooperative linkages with government and private agencies engaged in extension
and rural development in the pursuit of common goals and objectives.

3.3 Administration Duties and Responsibilities

3.3.1 City College President

The City College President is the overall head of the SDECS Center Office and the
Chairperson of the SDECS Council of the Local City College. S/He has the following
duties and responsibilities:

(1) Reviews the SDECS thrusts/directions periodically to formulate the SDECS plans,
programs and projects of the Local City College governing the community
extension services and the social responsibility functions of CCZ;

(2) Recommends to the Board of Trustees (BOT) appropriate policies, standards,

rules, guidelines and mechanisms pertaining to the management of the Local City
College social development and community extension services programs;

(3) Directs planning, implementation and evaluation of extension and other

development programs of extension and other development programs to ensure
effective promotion and dissemination in target communities.

(4) Initiates and maintains linkages to government and non-government agencies

(local, national and international institutions);

3.3.2 Director for SDECS Center

10
 The Director for Social Development Extension and Community Services (SDECS)
Center is directly under the City College President. S/He assists the City College President
in carrying out the SDECS mandate of the college, moreover implements and manages
the SDECS operations of the Local City College except those covered by special
agreements. Specifically, the SDECS Director has the following duties and responsibilities:

(1) Manages and Represents the SDECS Office in appropriate bodies / offices, chairs
faculty and staff meetings and resolves conflict based on established policies and
sound management practices.

(2) Monitors the Local City College’s SDECS programs, projects and activities (PPAs);

(3) Coordinates with other units of the College, LGU’s, NGO’s and People’s
Organizations to bring about complementation and partnership.

(4) Develops and maintains a database of projects conducted in the Local City College
to avoid duplication and over commitment to a particular research topic;

(5) Manages the SDECS outputs and periodically publishes the Local City College
SDECS Journal;

(6) Facilitates the establishment of linkages with other organizations;

(7) Performs related functions as may be required by the City College President.

3.3.3 Program Assistant for Extension and Community Services

(1) Develops, initiates, implements, and monitors and evaluates the extensions
programs for partners of development, various groups of clientele in collaboration
/ consultation with the Director for SDECS and other staff of the Extension Office.

(2) Develops extension and community materials such as training kits, syllabi,
modules, audio-visual materials and other needed materials for the extension
programs.

(3) Helps in the continuous organizational development for effective and efficient
implementation of the extension programs.

(4) Provides feedback to the management with regard to the implementation of the
extension programs.

(5) Performs other duties delegated to him/her by SDECS Director.

3.3.4 Community Organizer

(1) Conducts promotion activities like trainings, seminars, orientation, coordination

and planning meetings and other related activities.

(2) Provides technical assistance to clientele either individually or in groups.

(3) Assist in local development planning and implementation of projects.

(4) Assist clientele in accessing fund sources and other stakeholders.

(5) Performs other duties delegated to him/her by SDECS Director.

11
 Part 4
Extension Programs/Project Proposal Preparation
Evaluation and Approval

4.1. Pilot Projects/Model or Special Projects

The College shall conduct pilot/model/special projects in selected areas where the
project has potential for adoption. The pilot project shall be undertaken to showcase,
field test and demonstrate viability and goodness of the project. It shall be properly
documented, monitored and evaluated before recommended for wider dissemination
and adoption. Pilot projects can focus on: a) component technology, b) package of
technology, c) community development approach, d) group or cooperative approach, e)
new production, postharvest and marketing system, f) model of extension delivery, g)
LGU-academe partnership, and h) agribusiness model.

4.2 Capability Building or Training

The College shall plan and implement capability building projects for various
groups particularly for local government employees, farmers, youth, entrepreneurs,
people’s organizations, non-government organizations and other clients. This can be
done in cooperation with LGUs and existing GOs/NGOs. The concentration of the
training program shall be based on the needs and interests of target groups of clientele.

Projects under capability building shall include, but not limited to, the conduct of
training, seminar, workshop, symposium, lecture-series, lakbay-aral, apprenticeship,
exchange program, distance education, among many others

4.3 Training Proposal

All proposals of faculty seeking funding from either local extension funds or from
external sources (external funding institutions) shall adopt the following procedures to
wit:
(1) Proponent shall prepare the proposal and submit the same to SDECS Office for
evaluation.

(2) SDECS Director shall evaluate and endorse proposal to the City College President,
otherwise, return the proposal to the proponent together with the
comments/suggestions/recommendations.

(3) City College President shall review and approve the proposal.
3.1 It shall return the proposal to the SDECS Director with recommendations
after its evaluation if the proposal has merit but needs improvement.
3.2 Once approved, it shall recommend for implementation if funding is
available locally.
3.3 If the proposal meets the eligibility requirement of any external source,
the City College President shall endorse the proposal for external funding.
If external funding is not yet available, the program shall be funded initially
by local funds but shall be endorsed for external funding sources.

4.3.1 Information, Education and Communication (IEC) Materials Development

The SDECS management shall make IEC materials for various clientele groups. The
use of local/national radio stations and television to promote programs shall also be
explored, and when deemed possible, work out a MOA between the College and the
radio/TV station.

12
4.3. 2 Research on Extension, Case Studies, Process Documentation and Related Activities
Trained faculty and staff shall conduct researches (technical or social), case studies
on various areas of interests, process documentation of special projects and other related
activities.

The College shall conceptualize new schemes, paradigms, or projects in

agricultural and rural development. After piloting the model, the College shall identify an
agency or group which will manage or continue the project to insure its eventual
institutionalization.

4.4 Assessment of the Environment

(1) Internal Assessment. The SDECS Office shall work closely with the various offices,
departments, and units in the College to determine extensions projects for the
community. The Office shall take into consideration the following:
1.1 total budget for extension of the institution;
1.2 manpower and its capabilities;
1.3 vehicles, equipment, facilities;
1.4 extension program/projects with approved line budget; and
1.5 linkages and networking.

(2) External Assessment. This requires coordination with the LGUs from the
city/municipal down to the barangay/village level in order to assess their priority
and pressing problems. The SDECS Office shall work with existing political
structure and existing national or local extension delivery system. The SDECS
Office shall coordinate, cooperate, complement and supplement the current
government programs implemented by various local and national offices.

4.5 Preparation of SDECS Project Proposals

Funding Source
4.5.1 External Funding. The Extension Office should continuously prepare project
proposals throughout the year. If the proposals will be submitted to
funding agencies for possible funding support or counterpart funds, the
office shall follow the protocol set by these agencies.
4.5.2 College Fund. Extension project proposals to be funded by the College
funds shall be submitted one year before its actual implementation
following the DBM schedule of budget proposal submission.
The proposals for trainings/ workshops shall be prepared indicating among
others that the funds will be obtained from registration fees to be paid by
clients/participants or sponsors.

4.5.3 LGU Fund. Proposals for extension projects that require counterpart funds
or full funding from LGUs must be submitted to the chairperson of the
appropriate committee for screening and evaluation before approval for
appropriate funding support. Proposals for relatively big projects need to
be submitted one year before implementation. Proposals for small projects
that need small budget support can be submitted anytime of the year.
When deemed feasible, LGUs can possibly provide funds from existing
programs with big budget allocation.

4.6 Equivalent Teaching Load

The different programs under Extension Program may have distinct and separate
plantilla positions composed of faculty and non-academic staff. Faculty/Staff from other

13
offices in the College are also encouraged to get involved in Extension and Community
Services activities.

However, every faculty involvement in extension functions must be approved by

the City College President to gain legitimate equivalent teaching load (ETL). Appropriate
designation shall be issued to each faculty indicating the ETL.

Equivalent Teaching Load (ETL) of Various Positions under the Extension Program
Position/Designation ETL
Director 12
Program Leader 6-8
Project Leader 4-6

4.7 Organizing and Program Implementation

After the general outline of the program has been laid out, pertinent people, mainly
the extension personnel knowledgeable in their own fields are organized as task groups,
each responsible for one of the projects. The work procedures are then established so
that people can direct their efforts toward the achievement of program goals. Also a
small core of support personnel who knows the operational requirements of program
implementation like purchasing and supply services, transportation services, clerical work,
etc. shall be required.

4.8 Monitoring and Evaluation

The system of evaluating extension projects shall consist of ex-ante and ex-post
evaluation. Ex-ante (before implementation) evaluation starts with the review of project
proposals prepared by the proponent. Monitoring (during implementation) involves the
monitoring of project activities as they are implemented. Ex-post evaluation is
undertaken to validate whether the objectives of a specific project have been achieved as
planned and to verify whether it has created a significant impact on the target clientele.
The mechanisms for monitoring the progress of on-going as well as outputs of completed
projects will be:
a. Field evaluation – this shall consist of visits to the project sites at specific dates.
For externally funded projects, field visits are conducted by an evaluation team
composed of technical staff designated by the SDECS Director or representative from
funding and implementing agencies.
b. The field evaluation shall be geared towards the attainment of the following
objectives:
 To observe the actual conduct of the project
 To verify information contained in the technical and financial reports
 To recommend alternative course of action to improve project
implementation
 To consult with extension project implementer

4.9 Funding
The Social Development Extension and Community Services activities will be
funded through budgetary allocation of the College. Resources from other agencies,
locally and abroad are also to be tapped to augment the institution’s appropriation.

The project leader has the authority to use fund allocated for his/her project for a
given purpose, subject to the approval of the City College President.

Proponents exercise full control of the allocations for their specific purposes in
accordance with accounting and auditing rules and regulations.

14
 4.9.1 Release of approved budget for any project shall be based on the allocation
indicated in the operational plan recommended by the Director for SDECS, and
approved by the City College President.

4.9.2 List of supplies and materials for the project should be submitted to the
Director for SDECS one month before actual need for bulk processing by the Supply
Officer.

4.9.3 Emergency purchases of supplies and materials which are not available in the
province cannot be purchased through regular process of requisition, and which are
needed immediately may be authorized, provided, proper authorities sanction it
and it follows usual accounting and auditing rules and regulations.
4.9.4 Project leaders will receive their requisitioned supplies and materials from the
Supply Office.

4.9.5 Project leaders conducting monitoring and evaluation of projects are entitled
to collect allowable travel expenses subject to the availability of funds.

4.9.6 Travel in connection with extension activities shall be endorsed by the

Director for SDECS and approved by the City College President.

4.9.7 All unspent funds for a project shall accrue to the SDECS unit. All supplies and
equipment acquired from the funds of the SDECS activities shall become the
property of the same unit. However, the proponent may spend whatever balances
he/she may have by re-programming the balances for the next two to three
months. In some cases, the amount may be used to finance another approved
project upon approval of request, for such endorsed by the Director for SDECS to
the President.

4.9.8 In some cases where suspension or termination of on-going projects due to

emergency budget cut as officially notified by the donor agencies occurs, the City
College President shall make the decision based on the merit of recommendation of
the Director for SDECS. Fund for this purpose may be sourced out from the College
fund.

4.9.9 Proceeds from completed and on-going projects as in production and IGP
shall be deposited and disbursed under the provision of Fund 104, while proceeds
from other government, non-government and foreign assisted projects shall be
deposited and disbursed under the provision of Fund 101.

4.9.10 Financial reports will be due every end of fiscal year. However, semi-annual
reports and other reports as required by other funding agencies will also be
submitted. Project leaders are also required to submit quarterly report for
institutionally funded projects.

4.10 Privileges and Incentives

Privileges and incentives shall be provided to all personnel rendering extension
services in order to motivate them to work hard and encourage their commitment in the
program’s goals and objectives.

4.10.1 Reduced Teaching Load Incentive (RTLI)

a. Faculty member who is designated/assigned in the SDECS Office or SDECS
Director or Assistant shall be entitled to reduction of teaching load as follows:
Designation/Position Required Teaching

15
 Load/Semester
(Units or Hours)
Director 6
Program Assistant/Community Organizer 12
b. Professors who are full time faculty are not qualified for the Reduced Teaching
Load Incentive.

c. Regular Instructors, Assistant and Associate Professors with approved extension

project are entitled to 6-unit reduction of teaching load. However, for failure to
complete the extension within the prescribed period, the faculty member will be
given 6-unit extra teaching load the following semester without pay.
c.1 Reduction of teaching load will disqualify the faculty member from
availing of honorarium incentive.
c.2 Faculty members with temporary status are not qualified to avail of the
RTLI. They may, however, collaborate with regular faculty members for
their extension undertaking.

4.10.2 Outstanding Extension Program Award (OEPA)

For winning extension program/projects contest, the following cash incentive will
be granted:
Local = Php 10,000.00

Regional/National
1st Place = Php 20,000.00
2nd Place = 15,000.00
3rd Place = 10,000.00
Finalist = 5,000.00

International
1st Place = Php 30,000.00
2nd Place = 20,000.00
3rd Place = 15,000.00
Finalist = 10,000.00
4.10.3 Outstanding Extensionist of the Year Award (OEYA)
For winning extension program/projects contest, the following cash incentive will
be granted:
Local Extension = Php 10,000.00

Regional/National
1st Place = Php20,000.00
2nd Place = 15,000.00
3rd Place = 10,000.00
Finalist = 5,000.00

International
1st Place = Php 30,000.00
2nd Place = 20,000.00
3rd Place = 15,000.00
Finalist = 10,000.00
4.10.4 Extension Honorarium Incentive (EHI) - Extension workers conducting
extension activities shall be entitled to a reasonable honorarium subject to
accounting and auditing rules and regulations.

16
 4.10.5 Credit for Faculty Evaluation – Outputs in Extension should be given
corresponding credits in the evaluation of faculty for academic ranking.

4.10.6 Representation and Transportation Allowance – The SDECS Director shall

be entitled to a monthly RATA based on existing rules and regulations.

4.10.7 Service Credits – Service Credits shall be granted to faculty for services
rendered beyond their official time and during non-working days as may be
governed by existing policies. These credits can offset absences during school days.
Opting for service credits shall no longer entitle to honorarium and vice-versa.

4.10.8 Incidental Expenses

(1) Amount spent for transportation to and from one’s destination. This may be in
the form of water, land transportation fare, van, bus, taxi, tricycle fare, etc.

(2) Amount for hotel accommodation when serving out of town.

(3) Transportation/Meal allowances including that for visitors while negotiating

official businesses/transactions, subject to accounting and auditing rules and
regulations.
Local - Php 200.00 per day/person
Regional - Php 800.00 per day/person
National - Php 1,200.00 per day/person
International - $ 100.00 per day/per person
(Subject to UNDP/ UN Daily Subsistence Allowance (DSA) Rates)

4.11 College Student’s Community Engagement

SDECS seeks to promote initiatives that would allow CCZ students to understand
the role that they are supposed to play in addressing the needs of the society as well as in
nation-building processes. Within the institution, this could be achieved through various
community service and development platforms such as service-learning.

Service-Learning (SL) is a learner-centered and outcomes-based strategy which

focuses on the principles of community service integrated with instruction and reflection
that would provide students with an opportunity for experiential learning ultimately
leading toward building socio-civic awareness and strengthening communities.

Under SL are the following components:

A. National Service Training Program (NSTP)

As mandated by Republic Act 9163 or the NSTP Act of 2001, MCL provides a
program that “aims to enhance civic consciousness and defense preparedness in the
youth, by developing the ethics of service and patriotism while undergoing training in
any of the following: Civic Welfare Training Service (CWTS), Literacy Training Service
(LTS), or Reserve Officers’ Training Corps (ROTC). The implementation of NSTP in the
institution is pursuant to RA 9163 and its corresponding Implementing Rules and
Regulations (Appendix B). Its specific operations are in accordance with the SL
Implementing Rules and Regulations (IRR) of CSCE.

Program Components

1. Civic Welfare Training Service (CWTS)

CWTS focuses on contributing to the general welfare and betterment of life for the
members of the community or the enhancement of its facilities, especially those devoted

17
to improving health, education, environment, entrepreneurship, safety, recreation and
morale of the citizenry and other social welfare services. The course also covers topics on
self-awareness, values development, and leadership training.

2. Literacy Training Service (LTS)

This course is a program component of the National Service Training Program
which focuses on training the students to teach literacy and numeracy skills to school
children, out-of-school youths, and other segments of the society in need of such services.
The course also covers topics on self-awareness, values development, and leadership
training.

Effectivity

The Extension Manual shall take effect immediately upon the approval of the City
College President and the Board of Trustees.

Amendments

Amendments, modifications or changes in any provision in this Manual shall only be

done upon presentation and adaptation of the CCZ SDECS Council and upon approval
of the Board of Trustees.

Saving Clause

Any existing orders promulgated prior to the approval of this Manual that are
inconsistent with any provision hereof shall be deemed superseded by this Manual unless,
otherwise, contrary to any existing government laws or statutes governing such.

An SDECS MANUAL benchmarked from the following:

Manual of Operation for Extension and Public Information, Mindoro State College of
Agriculture and Technology

Community Service and Extension Manual 2019 Edition, Malayan Colleges Laguna

Eulogio “Amang” Rodriguez Institute of Science and Technology. Nagtahan, Sampaloc,

Manila. www.earist.edu.ph. ISBN 978-971-839-025-2

Extension Operation Manual 2011-2016. Caraga State University Philippines

Prepared by:

MAVERICK DARYL W. NAPOLEREYES

Director, Social Development Extension and Community Services

Approved by:

AGNES A. SANTOS
Acting City College President

18