PAYROLL SYSTEM FORM: PAY02
AMENDMENT FORM
Date: ___/___/20___
SINGLE EMPLOYEE ENTRY
Page No. _________
OFFICE OF THE _______________________________________________________
FOR THE MONTH OF ________________ / 20__
DDO code Description: _____________________________________________
(Cost Center)
Personnel Employee National ID
Number: Name:_______________________________________ Card Number:_______________________
Grade (Pay
Scale Group) __________________ Salary Status: Start Stop
Info General Data Change Change in Payments/Deductions
Type Field ID New Contents Wage Type Amount in Rupees Effective Date Remarks
____________________ __________________ __________________
Prepared By Audited / Checked By Entered / Verified By
OFFICE OF THE ACCOUNTANT GENERAL SINDH
VENDOR CREATION FORM
Bank: _______________________________
Branch: _____________________________
Account: ____________________________
Section:
Name of Vendor:
Cost center:
Category: DDO Govt. Servant Rtd. Govt. Servant
Other than Govt. Servant Supplier/Contractor
Govt. Institution Others
SEARCH TERM:
Govt. Employee
Personnel Number:
CNIC Number: --- ---
Other than Govt. Employee
CNIC Number: --- ---
Supplier/Contractor
NTN/ Sales Tax Number:
Government Institution
FTN Number:
Official Stamp Signature of DDO Head of Office/Department
(FOR OFFICIAL USE ONLY)
Checked & Verified by: Senior Auditor Asst. Accounts Officer Accounts Officer
Vendor
Vendor Created By:______________ Dated: _________________
Employee Master File Creation Form FORM: PAY01
(Applicable for both Payroll and GP Fund)
EMPLOYEE ID (TO BE ASSIGNED BY OFFICE)
01 OFFICE OF THE
02 FOR THE MONTH OF /20
03 DDO CODE:
(Cost Center) Description:
04
PERSONNEL ACTIONS - INFO TYPE 00
05 DATE OF ENTRY (DD/MM/YYYY) 06 CURRENT GOVERNMENT
/ /
07 EMPLOYEE GROUP 08 EMPLOYEE GRADE (SUB GROUP)
09 EMPLOYEE CNIC NUMBER 10 DOB (DD/MM/YYYY)
/ /
11 DATE OF ENTRY INTO GOVERNMENT SERVICE (DD/MM/YYYY) 12 REASON FOR ACTION
/ /
PERSONAL DATA - INFO TYPE 0002
13 TITLE o Mr. o Miss o Ms. o Mrs.
14 LAST NAME
15 FIRST NAME
16 FATHER / HUSBAND NAME
17 DISTRICT OF DOMICILE 18 MARITAL STATUS
19 CITY OF BIRTH 20 DATE OF MARRIAGE (IF APPLICABLE)
/ /
21 PROVINCE OF DOMICILE 22 NO. OF DEPENDENTS
23 NATIONALITY 24 RELIGION
ORGANIZATIONAL ASSIGNMENT - INFO TYPE 0001
25 DDO CODE (COST CENTER) 26 DDO CODE (FUND CENTER)
27 DISTRICT (SUB AREA) 28 CONTRACT GOVERNMENT
o Sindh Government o Punjab Government
29 POSITION o Federal Government o KPK Government
o GAZETTED o NON- GAZETTED o AJK Government o Baluchistan Government
30 DESIGNATION 31 MINISTRY (ORGANIZATIONAL UNIT)
32 FUND SECTION 33 PAYROLL SECTION
34 BUCKLE NUMBER (IF ANY)
PRESENT ADDRESS - INFO TYPE 0006
35 CARE OF
36 HOUSE NO. / STREET
37 POSTAL CODE 38 CITY 39 DISTRICT
40 PROVINCE / REGION 41 CONTACT NUMBER 42 COMPANY HOUSING
o YES o NO
PERMANENT ADDRESS - INFO TYPE 0006
o Permanent Address is same as above. o Permanent Address is different from above.
43 CARE OF
44 HOUSE NO. / STREET
45 POSTAL CODE 46 CITY 47 DISTRICT
48 PROVINCE / REGION 49 CONTACT NUMBER 50 COMPANY HOUSING
o YES o NO
BASIC PAY - INFO TYPE 0008
51 PAY SCALE TYPE 52 BPS YEAR (PAY SCALE AREA) 53 GRADE (PAY SCALE GROUP) 54 PAY SCALE LEVEL
55 PAYS
WAGE TYPE DESCRIPTION AMOUNT WAGE TYPE DESCRIPTION AMOUNT
56 LEAVES - INFO TYPE 2001
CODE DESCRIPTION BALANCE CODE DESCRIPTION BALANCE
57 BANK DETAIL - INFO TYPE 0009
BANK BRANCH (BANK KEY)
58 POSTAL CODE 59 CITY
60 BANK ACCOUNT NUMBER
61 PAYMENT METHOD
GP FUND SUBSCRIPTION - INFO TYPE 0057
62 WAGE TYPE 63 GPF SUBSCRIPTION
GP FUND - INFO TYPE 9202
64 INTEREST APPLIED 65 GP FUND BALANCE
o YES o NO
66 GP FUND BALANCE DATE (DD/MM/YYYY) 67 OLD GP FUND ACCOUNT NUMBER
/ /
CREATE DATA SPECIFICATION - INFO TYPE 0041
68 DATE APPOINTED AS GAZETTED OFFICER (DD/MM/YYYY) 69 SUSPENSION DATE
/ / / /
70 EXPIRY OF AD HOC / CONTRACT DATE
/ /
INTERNAL DATA - INFO TYPE 0032
71 PREVIOUS PERSONNEL NUMBER (IF ANY) 72 NATIONAL TAX NUMBER (NTN) 73 LEAVE WITHOUT PAY
--
74 CASH CENTER
75 FAMILY INFORMATION - INFO TYPE 0021
SR. % AGE OF OTHER
RELATION FIRST NAME LAST NAME NOMINEE DATE OF BIRTH NATIONALITY EMP. TYPE
NO. SHARE NATIONALITY
76 RECURRING PAYMENTS (ALLOWANCES) - INFO TYPE 0014
WAGE TYPE DESCRIPTION AMOUNT WAGE TYPE DESCRIPTION AMOUNT
77 RECURRING PAYMENTS (DEDUCTIONS) - INFO TYPE 0014
WAGE TYPE DESCRIPTION AMOUNT WAGE TYPE DESCRIPTION AMOUNT
PAYROLL STATUS - INFO TYPE 003
SALARY
78 Start Payment Stop Payment
STATUS CNIC:
EDUCATION AND QUALIFICATIONS
A ACADEMIC EDUCATION - INFOTYPE 0022
SR. INSTITUTE DESCRIPTION OF EDUCATION DATE OBTAINED MARKS/GRADE
1
3
B PROFESSIONAL QUALIFICATIONS - INFOTYPE 0024
SR. INSTITUTE DESCRIPTION OF EDUCATION DATE OBTAINED MARKS/GRADE
1
Prepared By Audited/Checked By Entered/Verified By Employee Signature
REQUIRED DOCUMENTS:
Please attach copies of all these documents duly attested by Drawing & Disbursing officer with official by name stamp.
Attached
Sr. Documents/Papers Required
Yes No
1. Attested copies of (i) CNIC and (ii) Domicile / PRC.
Copy of Advertisement / Newspaper cutting with name of Newspapers and date of publication (In
2.
case of Fresh / Disabled quota).
3. Result of the Examination. (FPSC, SPSC, NTS etc.)
4. Offer of appointment / Order of Appointment
5. Posting order
6. Duty joining report & Charge assumption report
7. Medical Fitness Certificate (In Original along with photocopy)
8. Vacancy Position dully verified with FD budget.
List dully signed by concerned Administrative Secretary for creation of new SAP ID (for fresh /
9.
Disable quota appointment).
Summary of appointment (Showing name of appointee) dully approved by the Chief Secretary (In
10.
case of deceased quota appointment).
11. Approval of District / Department Recruitment Committee (DRC).
12. No objection certificate. (When applied through proper channel)
i) FRC issued by NADRA, ii) Obituary and iii) Heir-ship Certificate (in case of appointment made on
13.
deceased quota).
Death certificate of deceased employ issued by NADRA/Union Council (in case of appointment
14.
made on deceased quota).
Attested copy of PPO / L.P.C / Pension Pay slip showing SAP ID of deceased employee whose legal
15.
heir has been appointed (In case of deceased quota appointment).
Attested copies of (i) Matriculation, (ii) Intermediate, (iii) Graduation and (iv) Master’s Degree (Where
16.
applicable).
17. Copies of passed manual bill(s), Cheques (For old/time barred appointment)
18. Age relaxation order (In case of over aged appointment)
19. Certificate that the official is not appointed in Ban Period. (Where applicable)
20. Relieving / Resignation letter from previous job. (Where applicable)
21.
22.
23.
24.
25.
_______________________
Drawing & Disbursing Officer
By Name Stamp: Date: _____________
PAYROLL SYSTEM FORM: PAY03
AMENDMENT FORM
Date: ___/___/20___
MULTIPLE EMPLOYEE ENTRY
Page No. _________
OFFICE OF THE _______________________________________________________
FOR THE MONTH OF ________________ / 20__
DDO Code Description: _____________________________________________
(Cost Center)
Employees’ Details Info General Data Change Change in Payments/Deductions Sto
Typ Field Amount in p Effective
Sr. Personnel No. Name e New Contents Wage Type Sal. Remarks
ID Rupees Date
____________________ __________________ __________________
Prepared By Audited / Checked By Entered / Verified By
ت ں را ںاورا
ہ /زو و / م
( ) رى ا
)(Right Hand دا ں
ا دت ا ا در وا ا ا ا
)(Left Hand ں
ا دت ا ا در وا ا ا ا
د ( ڈ ا/ ر ادارے م) ں
رڈ
اہ
/زو و / /ت
/ت ں زم ںاور ا د /د ر ادارے
ر ادارے ں / ر ذا /زو و /
/رو و ر اور ے د ى ۔ا ں / ر ڈ ر / زم
۔ تاورد ا ں
د و م اہ
ن اہ: ا رڈ
ACCOUNTANT GENERAL SINDH
OPTION FORM FOR DIRECT CREDIT OF PENSION THROUGH BANK ACCOUNT
Pensioner’s Information (To be filled in by the Pensioner)
PPO No.
SAP Personnel No.
Accounts Office (From where PPO originally issued)
Name of Pensioner
Father/Husband Name
Family Pensioner Name
Spouse/Father/Mother Name
Pensioner NIC Old Number
Pensioner CNIC Number
Family Pensioner CNIC Number
Residential Address (Current)
Residential Address (Permanent)
Designation & Grade at the time of Retirement
Ministry / Division / Dept. /Office
Present NBP Address & Code No.
I hereby opt to draw pension through direct credit system and have also submitted *Indemnity Bond to the bank.
*The Pensioner shall produce an Indemnity Bond to keep the bank indemnified about liabilities with all sums of money whatsoever including
mark-up of his/her Pension Account. The pensioner would further undertake that his/her legal heirs, successors, executors shall be liable to
refund excess amount, if any, credited to his/her Pension Account either in full or in installments (as agreed mutually) equal to such excess
amount.
(Pensioner’s Signature/Thumb Impression) Dated: _______________________
Account Verification (To be verified by the Bank)
Account Title (Name)
Account No.
Branch Name/Address
Branch Code
Indemnity Bond/Lien submitted
by the Pensioner
____________________________
Signature/Stamp of Bank Manager
To be issued by Accounts Office
Acknowledgement Receipt No. _________________ Signature of Officer: __________________
Date: ____________________
INDEMNITY BOND
To
The Manager,
__________________________________ (Name of Bank)
__________________________________ (Branch)
__________________________________ (City)
In compliance with the SBP’s instructions for payment of pension through your Bank Branch I agree
to indemnify you and keep you indemnified about liabilities with all sums of money
whatsoever including mark-up of my Pension Account. I further undertake that my legal heirs,
successors, executors shall be liable to refund excess amount, if any, credited to my Pension Account
either in full or in installments equal to such excess amount.
Co-Indemnifier/Nominee/Successor/ Pensioner
Next of Kin
Name: ________________________________ Name of Pensioner:_____________________
CNIC: ________________________________ Date of Retirement:_____________________
Address:_______________________________ PPO No:______________________________
______________________________________ Bank Account No:______________________
Signature:______________________________ CNIC:________________________________
Signature:_____________________________
Witness –1 Witness-2
CNIC: _________________________________ CNIC: _________________________________
Signature: ______________________________ Signature: ______________________________
Date: __________________________________ Date: __________________________________
FORM: PAY06
PERMANENT GP FUND ADVANCE FORM
OFFICE OF THE
FOR THE MONTH OF /20
DDO CODE:
(Cost Center) DESCRIPTION:
EMPLOYEE
PERSONNEL NO. NAME
CNIC: -- -- BPS:
PERIOD OF OLD GP FUND
DESIGNATION:
SERVICE: ACCOUNT NO.
PERMANENT LOAN DETAILS:
DATE OF PERMANENT TOTAL
LOAN: // // AMOUNT:
o 80%
NON-REFUNDABLE
PERCENTAGE OF GP o 100%
FUND BALANCE:
o Other
DATE OF DATE OF
BIRTH: // // APPOINTMENT: // //
Employee Specimen Signature
2
Prepared By Audited/Checked By Entered/Verified By
3
FORM: PAY05
TEMPORARY GP FUND LOAN / ADVANCE FORM
OFFICE OF THE
FOR THE MONTH OF /20
DDO CODE:
(Cost Center) DESCRIPTION:
EMPLOYEE
PERSONNEL NO. NAME
CNIC: -- -- BPS:
PERIOD OF OLD GP FUND
DESIGNATION:
SERVICE: ACCOUNT NO.
TEMPORARY LOAN DETAILS:
LOAN CODE: DESCRIPTION: APPROVAL DATE
OF LOAN: // //
o WITH INTEREST REFUNDABLE o 50%
LOAN CONDITION: PERCENTAGE OF
o WITHOUT INTEREST LOAN INTEREST: % GP FUND BALANCE
o 80%
PRINCIPAL
AMOUNT OF DATE OF FIRST RATE OF
LOAN DEDUCTION // // RECOVERY
DATE OF LAST RATE OF
DEDUCTION // // RECOVERY
OUTSTANDING
BALANCE OF LOAN
INTEREST
LOAN CODE: DESCRIPTION:
AMOUNT OF DATE OF FIRST RATE OF
INTEREST DEDUCTION // // RECOVERY
DATE OF LAST RATE OF
DEDUCTION // // RECOVERY
OUTSTANDING BALANCE
OF INTEREST
Employee Specimen Signature
2
Prepared By Audited/Checked By Entered/Verified By
