Business Letters
1. Indent Letter:
Telegram: ‘SARASWATI’
SARASWATI PUBLICATION HOUSE
MG Road
Mumbai-400001
21st November 2024
The Sales Manager
National Book Trust
NBT Bhavan
Bengaluru, Karnataka
KIND ATTENTION: MR. RAHUL SHARMA
Sub: Complaint Regarding Damaged Consignment
Dear Sir,
We recently received the consignment of books sent by you under your
Invoice No. B/92 dated 10th November 2024. Unfortunately, we regret to
inform you that the books arrived in a damaged condition.
The batch of "Modern Economics" (50 copies) has suffered severe
damage, with torn covers and missing pages in several copies. Similarly,
"Introduction to Political Science" (30 copies) appears to have been mishandled,
as the bindings are coming apart and the pages are crumpled. It seems that the
packaging was inadequate to protect the books during transit.
The estimated value of the damaged books amounts to ₹3,200. We
request that you either offer a 40% discount on the damaged items or arrange
for a replacement at the earliest. In case this is not possible, we may have to
consider returning the consignment to [Link] hope for your prompt action in
resolving this matter.
Yours Faithfully,
For Saraswati Publication
House
(Sneha Mehta)
Partner
2. Block Style:
INTERNATIONAL TECHNICAL EDUCATION INSTITUTE
Sector 45
Gurgaon, Haryana
No. ITEI/HR/2024/56
21st November 2024
The Deputy Director of Vocational Training
Department of Technical Education
Rajiv Chowk
Chandigarh-160022
KIND ATTENTION: MS. NISHA KAPOOR
Sub: Approval for Upgradation of Training Facilities
Sir/Madam,
This has reference to your letter no. DTVT/CH/45 dated 10th November
2024 on the subject mentioned above. I would like to bring to your
attention that the following upgrades have been initiated at our institute:
Installation of advanced computer labs with AI-based learning tools
Expansion of the mechanical workshop to include CNC machining
training
Introduction of an online portal for virtual skill training modules
While we have received your approval for the upgrades at serial numbers 1
and 2, the necessary permission for the implementation of the online portal
(serial number 3) is still pending.
As these upgrades are crucial for the skill enhancement of our trainees, we
request your immediate approval for the online portal so that the
implementation process can [Link] prompt action on this matter will
be highly appreciated.
Yours faithfully,
(C.R. Sharma)
Principal
3. Semi-Block Style:
KNOWLEDGE HUB
(Publisher and Book Distributors)
MG Road
Ahmedabad (Gujarat)
21st November 2024
M/s Elite Publishers
32/A, Malviya Nagar
Jaipur-302017
Dear Sir,
Please send us five copies of the latest edition of the book titled
"Advanced Concepts in Artificial Intelligence" by Dr. P.K. Sharma.
Enclosed with this letter is a bank draft of ₹500/- as advance payment
towards the same.
Additionally, kindly send us your complete catalog of books on
computer science and engineering along with the applicable trade
discounts. We are looking forward to reviewing your collection for
placing a larger order for our library’s requirements.
Thanking you and anticipating the prompt delivery of the
requested books.
Yours faithfully,
For Knowledge Hub,
Ravi Mehta
Manager
Official Letters
1. Demi-Official letter:
NO.123/Secy(PM)/Cab./20XX
J. Doe Secretary
Dear Mr. Smith,
Thank you for your letter dated December 1, 20XX. I
am pleased to inform you that your proposal regarding the
annual company conference has been reviewed and approved
by the executive [Link] appreciate your thoughtful
suggestions and look forward to implementing them for this
year's event. Your contributions towards improving the
organization's policies and procedures are [Link]
let me know if you require any further assistance. I will be
happy to discuss the next steps.
With regards,
(J. Doe)
Secretary
Mr. John Smith (Vice President),
Operations ABC Corporation
123 Main Street Anytown,
USA 12345
2. Unofficial Note:
MINISTRY OF TRANSPORT
Subject: Proposal for New Customs Office in Coastal City
I hope this letter finds you well. I wanted to provide an update on the
Ministry's plans to establish a new customs office in a coastal [Link]
you may know, the Ministry has decided to open this new customs
office, for which no government office space is currently available.
The Director of Customs has recommended hiring a private building
measuring 1800 sq. meters at a monthly rent of Rs. 150,000/-.
Before a final decision is made, the Ministry of Public Works has
been requested to examine the proposal. This includes reviewing
details of the building, room sizes, and other specifications.I will be
sure to keep you informed as this process moves forward. Please let
me know if you have any other questions or concerns.
Sd/-R.K. Sharma
Under Secretary
Ministry of Public Works (Renting Section)
Min. of Finance U.O. No: 207,dated 25-06-2022
3. Memorandum:
No. 45/22 Government of India Department of Information
Technology New Delhi,
10th March 2023
OFFICE MEMORANDUM
In view of the increasing cyber threats and attacks targeting
government systems, it has become essential to strengthen
cybersecurity measures across all government offices. This office
memorandum outlines the guidelines to be followed by all
departments and agencies under the Government of India to enhance
the overall cybersecurity posture.
1. Mandatory Cybersecurity Awareness Training: All government
employees, including contractual and outsourced staff, must
undergo regular cybersecurity awareness training to stay
updated on the latest threats, best practices, and reporting
mechanisms.
2. Two-Factor Authentication: All government information
systems, including email accounts, online portals, and
administrative applications, must be secured with two-factor
authentication to prevent unauthorized access.
3. Software Patching and Updates: All software, operating
systems, and applications used in government offices must be
kept up-to-date with the latest security patches and updates to
mitigate known vulnerabilities.
All Ministries, Departments, and Agencies under the Government of
India are hereby directed to strictly implement the guidelines outlined
in this memorandum and submit a compliance report to the
Department of Information Technology within 30 days.
(Anurag Sharma)
Joint Secretary to the Government of India
4. Office Order:
Shri R.P. Soni 1645,
Defense Colony,
New Delhi
No. 47/Vol. I/[Link]/2023
Government of India
Ministry of Education
New Delhi, the 15th February 2023
OFFICE ORDER
In reply to his application dated 10th February 2023, Shri
Rajesh Kumar is granted earned leave for 15 days from 20th
February 2023 to 4th March 2023.
He is directed to report of duty to the P.S. to the Minister
upon the expiry of his leave.
The balance of his earned leave at his credit is 32 days.
(Anita Sharma)
Section Officer
Under Secretary to the Govt. of India
MANUSCRIPT
BEFORE CORRECTION:
MANUSCRIPT
AFTER CORRECTION:
Tabulation is a systematic and logical presentation of
numeric data in rows and columns, to facilitate
comparison and statical analysis. The way of processing
of information by putting it in a table.
Tabulation is usually the most difficult work which a
typist may be called upon to execute. It is somewhat
slower than ordinary typing work. High speed in this
kind of work is not expected accuracy is the chief and
first consideration.
Tabulation is the orderly, columnar arrangement of
words figures, amounts and the like in tables. The
tabular bar is the time saving device, now available
almost on all typewriters. On depressing the tabular bar
are the carriage moves swiftly and quickly and stops
only at those points where tabular stops have been set.
This setting is done with the help of tabular set key.
