Surveillance Officer User Guild
Table of Contents
Introduction .................................................................................................................................................. 1
User interphase work flow............................................................................................................................ 2
Tasks Menu ............................................................................................................................................... 3
Cases Menu ............................................................................................................................................... 4
Person information ............................................................................................................................... 8
Case information ................................................................................................................................... 8
Hospitalization info ............................................................................................................................... 9
Symptom information ........................................................................................................................... 9
Epidemiological info .............................................................................................................................. 9
Case contacts ...................................................................................................................................... 10
Case sample ........................................................................................................................................ 11
Case tasks ............................................................................................................................................ 12
Transfer Case....................................................................................................................................... 12
Contact Menu ......................................................................................................................................... 13
Events Menu ........................................................................................................................................... 14
Sample Menu .......................................................................................................................................... 15
Report Menu ........................................................................................................................................... 16
Synchronization ...................................................................................................................................... 16
Introduction
Surveillance officer app is very vital in the SORMAS platform which serve as center spot for reporting
disease outbreaks from a designated Local Government Area (LGA) of operation, by the Local
Government Area Disease Surveillance and Notification Officer (LGA DSNO)
1
Surveillance Officer User Guild
User interphase work flow
Step 1
OPEN the SORMAS app on the tablet desktop by a single tap on the
SORMAS icon
Step 2
Enter the SORMAS Authentication PIN
5050 hit the enter key
Step 3: The surveillance officer user interphase opens with the following
Name of Login LGA and picture of Surveillance officer
TASK: The menu view which shows created and received tasks
CASES: Shows details of all disease cases entered on the app and also
new cases can be created via this menu
CONTACTS: Shows details of Contacts from a source case of VHFs e.g.
(Lassa fever) which require contact investigation
EVENTS: Shows details of Events information’s it could be case of a
Rumor which could also be created
SAMPLES: Shows details of Samples entered into the platform under
investigation and resuits
REPORTS: Shows summary of all reported cases on the device it could be
to submit weekly report by the surveillance officer
NB: Breakdown of details of menu will be given below
2
Surveillance Officer User Guild
Tasks Menu
The menu task is a very vital, it role is simply to assign to a subordinate
(Surveillance officer, Contact officer, or Hospital Informant) and receive from a
supervisor (Admin, National user or State supervisor).
The tasks could be of different types
Other task as described in comments
Generate daily report
Generate surveillance report
Generate weekly report
The priority of the task should be indicated (High, Normal, Low) with start date
and end date of the task should be correctly indicated
Task menu page showing pending Task to attended to
Sub-menu icon
Add Icon: To add new task
Menu Icon: To view app menu
Drawer icon: To navigate around
The Drawer icon which reveal more details about tasks weather it is (Pending,
Done and Not Executable)
An icon indicating filter options
For task
3
Surveillance Officer User Guild
New Task menu Save Icon for a New created task
NB: All dialoged box with (*) must be filled correctly to ensure continuity
Cases Menu
This is the most useful menu in the surveillance app menu it shows all the
cases listed on the app (Case Listing)
NB: All dialogue boxes should be filled correctly as applicable to you
4
Surveillance Officer User Guild
New case Icon: Use to add a new case
Menu icon: Use to navigate the surveillance app
Drawer icon: Use to Navigate within case properties
The drawer icon opens up to reveal filter (Pending, Done and Discard Cases)
The case search for a specific which appears below are generic such as
ID, name or EPID Number: NIE-KBS-BES-19-01, Samuel John
Case origin: In-country or Point of Entry
Disease: Lassa, Cholera, Measles, Yellow fever, Ebola etc.
Case classification: Suspected, Confirmed, Probable case Not a case etc.
Outcome of case: Deceased, Recovered, No Outcome yet, unknown
New cases from Epid week to via: Wk 35-2018(27/08-02/09)
New case Entry (All variables needed for case should be added correctly before saving to avoid duplicate
(double entry)
Save Icon: Use to save entered details
NB: All dialoged box with (*) must be filled correctly
to ensure continuity
5
Surveillance Officer User Guild
NB: You will encounter this page on several occasions. This is as a result of a case
listed in the system with the same set of variables such as (Name, last name).
The system required you to do either of the following:
Update Search: To continue with the existing case
Create: To create a new case with the variables listed (name, last name)
Cancel: to exist the page
NB: For all cases entered into the there are two modes
Read Case: To view all the variable entered into the system but cannot be
edited for a particular case
Edit Icon: Tab to enter the Edit Case (Pen Structure)
Classification Rules of the specific disease entered
6
Surveillance Officer User Guild
Edit Case: To review all the variable entered into the system for correction
for a particular case
Save icon: use to update the variables on the platform
NB: All variables are expected to be entered correctly to avoid mistakes
NB: All dialoged box with (*) must be filled correctly to ensure continuity
Drawer Icon: Have eight (8) sub-listing which is required to be filled by the
surveillance officers as listed below.
1. Person information: Case demographic such as Name, Age,
Gender, Education etc.
2. Case information: Details such as case classification, Outcome,
Epid number etc.
3. Hospitalization info: Facility which the patient was hospitalized
4. Symptom information: case symptoms with date of symptom
onset
5. Epidemiological info: Epid-link of case with possible source of
infection
6. Case contacts: Contacts listing with source case in case of VHFs
(Lassa, Ebola)
7. Case samples: Samples of case with testing Laboratory with type
of test
8. Case tasks: Request for specific task for case by the Surveillance
officer
7
Surveillance Officer User Guild
Person information
Enter case variables carefully and save
using the Save icon
Place of Residence
Enter patient location and pick current
GPS for Address of case and select OK
Case information
Epid Number is auto generated once a new case
is created.
Case Classification: Click to Select, it depends on
laboratory confirmation
Outcome of case: Click to Select
8
Surveillance Officer User Guild
Hospitalization info
Enter the Hospital
Records of patient
carefully then save
using the Save icon
NB: Fill all Dialogue
box
NB: All dialoged box
with (*) must be filled
correctly to ensure
continuity
Symptom information
Enter patient Body
Temperature and Source
Select Cleared to No to
enable you pick all symptom
NB: If temperature is above
37.9oc the fever error will
pop up.
Enter Date of Symptom onset
and first symptom and save.
Epidemiological info
9
Surveillance Officer User Guild
Enter history of Burial, Events, Travels, Animal
contacts, Environmental Exposure
Click Save icon to save details
Case contacts
New contact Icon: Use to add contacts for a source case
This is a major menu use for contact Tracing for VHFs. Once a contact is
identified and listed, by the surveillance officer it is the duty of the
contact officer to follow up on such contact which will be broken down
step by step as we move on.
Enter the new contact info:
First name, last Name
Date of last contact with source
case
Type of contact, Relationship
with source case
Contact description
Click save icon to save details
10
Surveillance Officer User Guild
Case sample
New sample Icon: Use to add samples collected form case
Create a New sample
Enter Date of sample collection
Select type of sample to be use
Select Laboratory
NB: All dialoged box with (*) must be
filled correctly to ensure continuity
Select YES for pathogen test
Select specific test
Select Sent/Dispatched
Enter the sent date and dispatch details
Click on Save icon
NB: All dialoged box with (*) must be filled correctly to
ensure continuity
11
Surveillance Officer User Guild
Case tasks
New Task icon: Use to Create a task for a case
Create a task for a case describing
nature of task. Click save icon
NB:Always check details of task
Transfer Case
A case can be tranfer from one reporting state or LGA to another
Click on Transfer case (Aeroplane icon)
Enter destination
location and
Click on Transfer case
12
Surveillance Officer User Guild
Contact Menu
The Contact menu on the surveillance app show the list of contacts
that are under follow-up and their status
Confirmed case: A suspected case with a laboratory confirmation of a
particular disease e.g (Lassa fever)
Source case: is also known as a Confirmed case with listed contacts
There are three classification of contact
Confirmed contact: A suspected case with a direct or indirect contact
(Epi-link) with a source case or Corfirmed case
Unconfirmed contact: A suspected case with suspision of direct or
indirect contact (Epi-link) with a source case or Corfirmed case
Not a contact: A suspected case with no direct or indirect contact (Epi-
link) with a source case or Corfirmed case
Contact under follow-up: Are Confirmed contact who are under
investigation during the incubation period of a particular Viral
Heamoregic Fever (VHFs) e.g (Lassa fever and Ebola)
Contact Listing: are list of contacts form different source case for listed
VHFs
From the drawer contact are sorted into:
Ongoing: Contact under follow-up
Completed: Contact who have completed
follow-up
Canceled: Contact whose follow-up was stoped
Lost to follow-up: Contact who decline follow-up
No follow-up: Contact not under follow-up
13
Surveillance Officer User Guild
For each contact listed there are set of information which needs to be
compeleted
Contact information
Person information
Follow-up information
Contact task (same procedure for task)
The source of a cases can be opend
Clicking on (Open source case)
If any contact become smptomatic and laboatory confirmed positive during
follow-up such contact can be converted to an independed case this can be
easily by clicking on (Create case for this contact person)
Events Menu
The event menu is used to report details of suden public health suitation or
rumor from a particular community
New event Icon:use to add new event of rumor
Enter event details
Date of event
Event status
Event description
Disease
Click on save icon after all entry
14
Surveillance Officer User Guild
Click on save icon after all entry
Sample Menu
The Sample menu shows the list of all samples listed from cases for diagnosis
Listed samples are been sorted into
Not shipped: Samples not sent from app
Shipped: Samples sent from app
Recived: Samples recived at laboratory
Referred: Samples posted to other laboratory
Click on listed samples to view details
Click on Edit Icon to edit sample
Click on save Icon to save sample
15
Surveillance Officer User Guild
Report Menu
The report menu show Aggregte details of reported cases,it enable the
surveillance officer to send weekly report of Zero report
Report menu showing Aggregate Reported
cases
Click on Submit Weekly Report
To submit
Click to Add Missing Case to add
case
Synchronization
There are two(2) major way of Synchronization to the saver
❶
A. Click on the Sub menu Icon
B. Click on the Sync
Drag down the screen for the Sync Icon to
appare for
❸
16
