Safety and Security Committee Meeting

Vessel EAT Occasion : Monthly Date: 31-Mar-2022 Time Commenced 11:0

Vessel Name East Ayutthaya Ship's Position : Sea Voy From/To
PORT SAID / ROTT Time Completed 12:0
ERDA
Safety Committee Attendance List M

Note- Except Name given below all other Staff's was present and Participated the safety and security committee me

Name Crew Number

REZA , MD SALIM S000004

MADDEE , VORADET S000008

1 Follow-up of the pending items/issues from the last monthly meeting.

i) List of closed items from last meetings

NIL

ii) List of pending items from last meetings

- PMS OVER DUES ITEMS TO BE RECTIFIED AND UPDATE IN PMS VIMS SYSTEM KEEP MONITORING AND RECETIFY

2 Absentees in meeting briefed on : 31-Mar-2022

3 Deficiencies observed in Audits/ Inspections since last meeting circulated and discussed with all staff ?: Yes

4 All near miss/unsafe act/unsafe condition/incidents/breakdowns since last meeting discussed? : Yes

5 Immediate cause / Root cause / Corrective measures to avoid recurrence for deficiencies noted in Audits / Yes
Inspections since last meeting, Discussed with all staff and, the report for same sent to SEQM :

6 Major incidents / Near miss / Deficiencies Observed in fleet discussed and updated in VIMS module? : Yes

7 Emergency drills conducted as per Drill Planner : Yes

8 Findings of Safety and environmental inspection consucted by Safety officer and Safety observer

SAFETY OBSERVATIONS FOR THE MONTH :

Findings Corrective Measure

mast house w.t. door hinges found heavILY corroded maintenance in progress

4 light in carpenter store found busted bulb replaced with new one.

galley exhaust fan getting tripped frequntly. maintenance in progress

Issued By: QD Issue Date: NOV 2015 Page 1 of 5 Approved By : DPA

 Quality and Safety

Latest Circular received : Yes

KSM - Anti-Piracy plan

Latest Safety Alert received : Yes

SA-2022-28 : LESSON LEARNED- INC

Verified that all message from SEQ are serially filed on board and shared with Bridge team and Yes
copy given to Chief Engineer :

Compliance with Permit to work : Yes

Compliance with Check list System : Yes

Compliance with Marpol procedures for Safety Meeting : Yes

Compliance with Risk Assessment & Management : Yes

Yes
Compliance with Alcohol policy since previous meeting :
Yes
Compliance with rest hour procedures since previous meeting :

Best Practices & Recommendation

GOOD THINGS WHICH WE SHOULD CONTINUE-

1. GARBAGE SEGREGATION IMPROVED.

2. DRILL CARRIED OUT WITH PROPER SCENARIO, ALL CREW MEMBERS PARTICIPATE VERY ACTIVELY.
3. REST HOURS IS WELL MANAGED. CREW M

Any suggestions / issues reported regarding cyber security :

CYBER SECURITY PLAN WELL IMPLEMENTED ONBOARD. ALL CREW MEMBER WERE BRIEFED ABOUT POSSIBLE
CYBER ATTACK AND PRECAUTION TO BE TAKEN FOR SAME.

Security

Any immediate security related concerns :

VESSEL WILL BE CALLING ROTTERDAM. STRICT ISPS WATCH MUST BE MAINTAINED.

ALL EFFORTS SHOULD BE MADE TO GIVE GOOD IMPRESSION AT GANGWAY FOR ALL VISITORS SPECIALLY PSCO
AND CLASS SURVEYOR.
NECESSARY PREPARATION, CONTIGENCY PLAN DISCUSSED WITH ALL CREW MEMBERS.
AT PORT OF ROTTERDAM ALL SECURITY MEASURES TO BE TAKEN AS PER SSP.
SECURITY ROUNDS TAKEN HOURLY BASIS. ACCESS TO BE CONTROLLED , RESTRICTED AREA TO BE
MONITORED. GANGWAY MUST BE MANNED AT ALL TIMES.

Best Practices & Recommendation :

1. RECORD OF STEVEDORES NUMBER TO BE LOG DOWN.

2. ALL AUTHORITIES / VISITORS SEEKING ENTRY TO ACCOMMODATION SHALL BE POSITIVELY IDENTIFIED

AGAINST THEIR PHOTO ID CARDS, SCANNED BY METAL DETECTOR, BAGGAGE CHECK AND ISSUED A VISITOR
PASS. FOR SECURITY LEVEL-1 THE AMOUNT OF BAGGAGE TO BE CHECKED RANDOMLY IS 10%.

3. BOSUN AND FITTER TO ENSURE THAT ALL ACCOMMODATION, STORES AND MAIN DECK ACCESS DOORS ARE
LOCKED FROM INSIDE AT THE COMPLETION OF DAY WORK AND SAME TO BE REPORTED TO RESPECTIVE HOD.

4. IN ANY PORTS BUSINESS MEN MAY REQUEST TO COME INSIDE, SAME TO BE DENIED AND ALL BUSINESSMEN TO
BE RESTRICTED TO THE GANGWAY/TALLEY OFFICE ONLY.

4. AT BUNKERING PORT ONLY AUTHORIZED BUNKER SURVEYOR SHOULD BE ALLOWED INSIDE THE
ACCOMMODATION WITH VESSEL’S SECURITY ID. NO OTHERS TO BE ENTERTAINED.

4. STOWAWAY SEARCH TO BE CONDUCTED AT DEPARTURE LAST PORT OF EACH COUNTRY. A COMPLETE

SEARCH TO BE DONE ON FULL SHIP ESPECIALLY CARGO HOLD SPACE, STEVEDORE TOILET , LIFEBOAT ALSO BE
SEARCHED FOR ANY UNAUTHORISED DRUG AS STEVEDORES MAY USE THIS PLACE FOR TAKING DRUG.

5. DOS TO BE EXCHANGED WITH THE BUNKER BARGE.

6. BOSUN TO CONFIRM FOR INSPECTION OF ALL DOORS AFTER ARRIVAL PORTS. NO CREW TO OPEN THE OTHER
DOORS DURING VESSEL’S STAY AT PORT.

7. DOS TO BE SIGNED FOR ALL SHIP TO SHIP OPERATION (BUNKERING AND SLUDGE DISCHARGE) AND OTHER
PORTS REQUIRED BY PFSO.

Issued By: QD Issue Date: NOV 2015 Page 2 of 5 Approved By : DPA

 Environment

Compliance with Environment policy Since previous meeting :

• SLUDGE AND GARBAGE TO BE DISCHARGED TO SHORE RECEPTION FACILITIES AT ROTTERDAM TO COMPLY

WITH PORT REGULATIONS.
• MONTHLY INSPECTION OF ALL THE ENVIRONMENT PROTECTION EQUIPMENTS CARRIED OUT, ALL FOUND IN
ORDER.
• SOPEP MATERIAL IS IN ADEQUATE QUANTITY AND IN GOOD CONDITION. MONTHLY INVENTORY TAKEN AND
FOUND IN ORDER.

Best Practices & Recommendation :

1. ALL PRECAUTION TAKEN DURING BUNKERING AT MALTA. SOPEP EQUIPMENT KEPT STANDBY NEAR BUNKER
MANIFOLD
[Link] SEGREGATION IMPROVED.
[Link] ALL PORTS HOURLY GARBAGE ROUNDS TAKEN ON DECK AND REPORTED TO GANGWAY.
SAME IS PRACTICED TO AVOID ANY FINE DUE TO GARBAGE LYING ON DECK.
4. ALL PRECAUTION TO BE TAKEN FOR BUNKERING AT ROTTERdAM AS PER ksm instructions.

Health & Hygiene

Compliance with REST HOUR’S adequately maintained ? Yes

All Crew have valid medical certificate and healthy ? Yes

Weekly inspection by Master of Galley / Stores / Acco.& Recreational facilities for Hygiene , cleaniness ? : Yes

Mess commette meeting for Quality / Qty / Variety & nutritional value of food held Yes

Health,Hygiene & Sanitation Standards on board :

- ALL SHOES/ SLIPPERS TO BE KEPT INSIDE CABIN OF INDIVIDUAL.

- CD & PD SPACES TO BE KEPT CLEAR OF OBSTRUCTIONS AND FIRE HAZARDS AT ALL TIMES, AND TO BE KEPT
CLOSED (UN-LOCKED) AT ALL TIMES.

- ALL CREW WERE REMINDED ABOUT NOT CARRYING ANY FOOD STUFF AND FRUITS TO THEIR CABINS AS PER
PORT REGULATIONS.

- CLEARING OF FOOD WASTE FROM GALLEY AND PANTRY EVERY EVENING IS TO BE STRICTLY MONITORED.

-MEAL TIMINGS TO BE STRICTLY ADHERED TO.

-ALL CREW MEMBERS INSTRUCTED FOR KEEPING THE SHIP IN IMMACULATE CONDITION AT ALL TIMES.

-REGULAR INSPECTION OF ACCOMMODATION CARRIED OUT BY MASTER AND SAFETY/ SANITARY OFFICER AND
THE DEFECTS AND FOLLOW UP MATTERS POINTED OUT TO ALL CREW AND CHECKED FOR COMPLIANCE.

- ALL CREW TO KEEP THEIR CABINS/TOILET FLOORS CLEAN AT ALL TIMES ESPECIALLY PORTHOLES.

- CREW WAS REMINDED THAT CLEANLINESS IS A COLLECTIVE EFFORT AND ALL MEMBERS SHOULD STRIVE
TOWARDS ACHIEVING AND MAINTAINING SAME.

-MASTER ACCOMMODATION INSPECTION CARRIED OUT. MASTER ADVISED CREW TO IMPROVE UPON THE
STANDARD OF CLEANLINESS OF DESIGNATED AREAS AND CABINS ESPECIALLY BATHROOM FLOOR.

ALL CREW WERE GUIDED TO INFORM DEPARTMENT HEADS IMMEDIATELY IF THEY ARE FEELING UNHEALTHY,
FEVER OR OTHER HEALTH PROBLEM. THEY SHOULD NOT HESITATE TO INFORM THIS MATTER TO THEIR
SENIORS.

Best Practices & Recommendation :

- CE eXPLAINED ALL CREW REGARDING IMPLEMENATION OF SEEMP & ASBESTOS MANAGEMAN PLAN ( ihm) . to
saVE ENERGY ALL CREW MEMBER WERE REQUESTED TO KEEP LIGHTS OFF WHEN NOT REQUIRED.
ALSO TOILET DOOR , ACCOMMODATION EXTERNAL DOOR TO BE KEPT CLOSED TO REDUCE LOAD ON AC.

-FILTERS OF WASHING MACHINES AND DRYERS TO BE CLEANED BY INDIVIDUALS AFTER USE, AND NOT TO BE
LEFT FOR OTHERS TO CLEAN IT.

-CLEANING SCHEDULE TO BE FOLLOWED DILIGENTLY.

- CREW ADVISED TO KEEP THEIR WORKING AREAS AND CHANGING ROOMS IN CLEAN AND ORDERLY MANNER.

-ALL WERE REMINDED TO SWITCH OFF THE IRON AFTER USING AS IT POSES A SERIOUS FIRE HAZARD.

Issued By: QD Issue Date: NOV 2015 Page 3 of 5 Approved By : DPA

 Crew Welfare/Complain

Any complaints received from Crew ( If YES , please fill below details) : No

Matter/ Status Resolved : NA

Scan copy of On board Complaint Form submitted to office : NA

Best practices & recommendation :

• VARIOUS SUGGESTIONS RECEIVED FROM CREW MEMBER FOR UTILIZATION OF WELLFARE FUND.
• GET TOGETHER PARTY HAVE BEEN ORGANIZED.
• ONBOARD INTERNET WORKING SATISFACTORILY.
• CREW MEMBER WERE ASKED ABOUT THE QUALITY OF FOOD AND ENTERTAINMENT SYSTEM ONBOARD.
ALL ARE HAPPY WITH FOOD AND ENTERTAINMENT SYSTEM ONBOARD.

Minutes of Meeting

Miscellaneous comment/minutes of SAFCOM :

THE MEETING WAS OPENED BY SAFETY OFFICER (CH. OFF) BY APPRECIATING ALL CREW MEMBER FOR THEIR
GOOD EFFORTS .
.

ALL CREW REMINDED OF THEIR RESPONSIBILITY TOWARDS THEIR PERSONAL SAFETY AND THE SAFETY OF THEIR
COLLEAGUES, VESSEL, ENVIRONMENT AND CARGO.

FOLLOWING POINTS WERE THEREAFTER DISCUSSED/EXPLAINED-

- ENQUIRED FROM CREW THE CONDITION OF THEIR PPE. ALL CREW REPORTED PPE, IN GOOD CONDITIONS.
WINTER OVERALLS, BOILER SUIT, HELMET PROVIDED TO DECK AND ENGINE HANDS AS REQUIRED.

- PLANNED JOBS MUST BE DISCUSSED WITH THE STAFF IN THE DAILY JOB ORDER WITHOUT FAIL BY HEAD OF
DEPT. PRIOR GIVING THE JOB ORDER. STRESS MUST BE LAID UPON PREVENTION OF FINGER INJURIES. ENSURE
STRICT COMPLIANCE OF RA . A COPY OF THE DAILY JOB ORDER TO BE PLACED IN THE SHIP’S OFFICE FOR THE
DECK PERSONNEL, AND IN THE ECR FOR THE ENGINE PERSONNEL .

- IMPORTANT NOTICES ARE DISPLAYED ON NOTICE BOARDS FROM TIME TO TIME.

- NEAR MISS CAMPAIGN INFO GIVEN TO ALL CREW AND ADVISED TO SUBMIT MAXIMUM NUMBER OF NEAR MISSES
TO PROMOTE SAFETY.

NEARMISSES REPORTED FOR THE MONTH OF MARCH 2022-

nm-1.
IT WAS OBSERVED THAT ME L.O. BYPASS FILTER WAS IN USE AS BECAUSE L.O BACKWASH CANDLE FILTER
UNABLE TO HOLD THE [Link] THAT ME STUFFING BOX LEAK OIL WAS DIRECTLY FILLING TO ME SUMP
TANK VIA A FLEXIBLE HOSE THROUGH ME SUMP TANK SOUNDING PIPE WITHOUT ANY PURIFICATION WHICH LEAD
TO INCREASE THE INSOLUBLES IN LUB OIL.

CORRECTIVE ACTION - IMMEDIATELY STOPPED FILLING OF STUFFING BOX LEAK OIL TO SUMP TANK.
ME [Link] OPENED UP FOR CLEANING ,FOUND EXCESSIVE SLUDGE FORMATION.
KEPT ON UNDER CLOSE MONITORING.

nm-2
During D/Fitter cutting external accommodation ladder on "A" deck by gas cutting machine , some spark was falling on near
wooden pallet with some combustible materials which could make fire. Once noticed by Chief officer , immediately work was
stopped and removed All combustible materials from the vicinity .

CORRECTIVE ACTION -
1. All combustible material around work area and below work area must be removed
2. All checks to be carried out as per Hot work permit . Precautionary measures must be taken as per Risk assessment.

nm-3.
During rough weather Old V-SAT Antenna which was removed earlier found moving and making noise as it was kept without
lashing . It might cause damage to other equipment or cause injury if fell down from monkey island. Once discovered , Old
V-SAT Antenna was removed from monkey island and kept in secured place with good lashing .

CORRECTIVE ACTION -
All type of loose items must be secured before encountering Heavy weather.
Heavy weather checklist must be complied with diligently.

FOLLOWING SAFETY ALERTS RECEIVED ON MARCH DISCUSSED WITH ALL CREW MEMBERS-

1. SA-2022-28 : Lesson Learned- Incorrect position feed from ECDIS 11-22

2. SA-2022-27 : Lesson Learned - Near miss during anchoring 10-22

Issued By: QD Issue Date: NOV 2015 Page 4 of 5 Approved By : DPA

3. SA-2022-26 : Lesson Learned - Injury during greasing of winches 09-22
4. SA-2022-25 : Lesson Learned - Steel cargo shifting during heavy weather 08-22
5. SA-2022-24 : Lesson Learned - Oil spill during bunkering 07-22
6. SA-2022-23 : Monthly Safety Scenario - March 2022
7. SA-2022-22 : MARS Report No 353 - March 2022
8. SA-2022-21 : MARS REPORT NO 353 - MARCH 2022
9. SA-2022-21 : IMCA Safety Flash- March 2022
10. SA-2022-21 : MAST Intelligence security report - March 2022

- MLC 2006 REQUIREMENTS AND DOCUMENTATION DISCUSSED WITH ALL CREW.

ALL CREW FAMILIARIZED WITH COMPLAIN HANDLING PROCEDURE.

- ALL CREW ADVISED TO REPORT ALL MATTERS REGARDING THE SAFETY OF THE VESSEL TO THEIR
DEPARTMENT HEADS.

CREW WERE ENCOURAGED FOR REPORTING AND DEFECT OR ANY UNSAFE OPERATION TO DEPARTMENT HEADS
FOR IMMEDIATE CORRECTIVE ACTION. THEY SHOULD NOT WAIT TILL THE MEETING DATES.

MASTER EMPHASIZED ON HAND AND FINGER INJURY INCIDENTS ALL CREW WERE TOLD TO STAY AT CHRONIC
UNEASE AT ALL TIMES. ALL CREWS WERE APPRECIATED FOR THEIR EFFORTS FOR MONITORING THE CAUTIONS
FOR HAND AND FINGER INJURY AND ENCOURAGED TO CONTINUE THE SAME IN NEXT MONTH.

Office Comment
Office Comments : :

SCM MINUTES REVIEWED AND FOUND SATISFACTORY. THE SCM REPORT HAS BEEN COMPLETED WITH A LOT OF
ATTENTION AND DETAIL, APPRECIATE THE EFFORTS BEING TAKEN ONBOARD.

Issued By: QD Issue Date: NOV 2015 Page 5 of 5 Approved By : DPA