Lock Out Tag Out Procedure

for - Title

Project Name
Document Number

Revision Number

Review and Approval

Action Name and Role Signature

Prepared by Name
Position

Approved by Name
Position

Revision History

Revision Description Date

1 First issue Insert date

2 Insert date
Contents
1 SCOPE OF PROCEDURE.................................................................................................................... 4
2 LEGAL AND CONTRACT REFERENCE DOCUMENTS.............................................................................5
3 CONTROL OF WORK......................................................................................................................... 5
3.1 PERMIT TO WORK PROCEDURES.....................................................................................................................5
4 LOTO METHODOLOGY/ PROCEDURE................................................................................................ 6
4.1 STEP 1 - PREPARATION............................................................................................................................6
4.2 STEP 2 - ISOLATE......................................................................................................................................6
4.3 STEP 3 – SHUTDOWN..............................................................................................................................6
4.4 STEP 4 – ACTIVITY COMMENCES.............................................................................................................7
4.5 STEP 5 - ENERGY RESTORATION..............................................................................................................7
5 PROJECT ORGANIZATION................................................................................................................. 7
5.1 ROLES & RESPONSIBILITIES............................................................................................................................7
6 ACCESS & LIGHTING ARRANGEMENT............................................................................................. 10
7 TOOLS & EQUIPMENT.................................................................................................................... 10
7.1 PERSONNEL TRAINING CERTIFICATION............................................................................................................10
8 EMERGENCY MANAGEMENT......................................................................................................... 11
9 APPENDIX A – RISK ASSESSMENT FOR “XXX”..................................................................................12

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Acronyms and Abbreviations

Acronym/Abbreviation Expansion
DM Dubai Municipality
Expo 2020 Bureau Expo Dubai 2020
HSE Health Safety and Environment
LLD Expo Landlord
LOTO Lock Out Tag Out
MEWP Mobile Elevated Working Platform
MSRA Method of Statement and Risk Assessment
SP Service Provider
PASMA Prefabricated Access Suppliers’ and Manufacturers’ Association
PTW Permit to Work

Definitions

Term Definition

Contractor The contractor (and subcontractors) is the party which carries out all or
part of the design, engineering, procurement, construction, commissioning
or management of a project.

Energised system Energised system means connected to a source of electrical supply and/
or subject to hazardous induced capacity voltage

Isolation Disconnected or separated from all possible sources of energy (electrical

or mechanical).

LOTO Lock Out Tag Out (LOTO) is a safety procedure implemented to ensure
energised systems are locked off and de-energised before work is
conducted on them.

Supervision The Supervision Consultant is the party that provides engineering-related

Consultant services such as design, supervision, execution, repair, operation,
maintenance, technology, creation of drawings and specifications, and
makes recommendations to their employer.

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1 Scope of Procedure

This document highlights the Lock Out Tag Out (LOTO) procedure for xxx (electrical/ mechanical)
activity to prevent danger from electrical and mechanical hazards during works on energised system.

A robust lock out tag out procedure reduces margin for error and ensures clear roles and
responsibilities between workers of different organisations.

The procedure is split in 3 processes

 Preparation
 Isolation
 Restoration

The xxx activity will be carried by “contractor name” out at xxx location.

Other Parties involved for coordination includes:

 Service Provider/ Facility Management

 EXPO

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2 Legal and Contract Reference Documents

 Expo Assurance Standards Health & Safety & Environment Rev 4.

 Dubai Municipality Code of Construction Safe Practices.
 Method of statement and risk assessment for xxx activity

 Include construction drawings/ specifications (As-built’s, IFC drawings, technical data,

Stamped and approved Drawings from authorities etc):

1 Control of Work
1.1 Permit to Work Procedures
Permit-to-work systems and LOTO procedure will be implemented for works on energised systems as
these high-risk activities to ensure compliance with Dubai Municipality and Expo requirements.
Liaison with all relevant parties, will be ensured where required. Permit to Work forms are included in
Appendix A.

Xxx contractor PTW requirements will be adhered to.

Coordinator Role Competent Person Name(s)

Fire Safety Coordinator
Permit to Work Coordinator
Electrical Duty Holder
Table 1 – Details of on-site
coordinators

3 LOTO Methodology/ Procedure

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The process complies to the Expo Assurance Standards as shown in the below figure:

Fig 1. LOTO Process

1.2 STEP 1 - PREPARATION

 Development and approval of task specific MSRA.
 Isolation permit is requested.
 Approved MSRA and permit requirements will be communicated to the trained operatives,
records and copies of documents will be made available on site.

1.3 STEP 2 - ISOLATE

The following steps will be completed:

 Identification of the energised system to be isolated
 Communication of isolation to affected parties.

1.4 STEP 3 – SHUTDOWN

 Identified energised system is shut down and secured.

 Minimum of 2 locks and 2 tags is applied. (where more than one party is involved, each
electrical duty holder must posses at least one lock). Tags must clearly identify key holders
name and reason for lock out of energised system.
 Isolation is verified to ensure de-energisation/ no electrical energy is present on the isolated
system using a calibrated meter.
 Isolation permit is accepted and handed over to the electrical duty holder.

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1.5 STEP 4 – ACTIVITY COMMENCES

 Only the competent electrical duty holder will be responsible to carry out the works on
energised system. Certificate will be available on site, task specific personal protective
equipment is provided and used i.e Anti static gloves.
 List works to be done on isolated system. Eg. Cable connection, maintenance, termination
etc.


1.6 STEP 5 - ENERGY RESTORATION

 After completion of works, area is cleared off any debris, unwanted materials etc.
 Works checked for completion.
 Tags are removed by the individual electrical duty holders.
 Energy is restored.
 System operation is checked and confirmed working in normal condition.

2 Project Organization
2.1 Roles & Responsibilities

Position Key HSE Responsibilities

Project Manager  Ensure this MSRA & LOTO procedure is
implemented on the site.
 Provide required LOTO devices, resources and
equipment for implementation of this MSRA.
 Ensure this procedure is reviewed when required or
there is a change of work method.
 Ensure coordination and communication is
maintained with relevant parties.
HSE Personnel  Provide technical HSE support on project.
 Verify that the isolation permit controls is
appropriate.
 Support the implementation of this procedure.
 Conduct regular HSE inspections to ensure this
procedure is complied with.
 Record HSE Observation Reports from site

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Position Key HSE Responsibilities

inspections and ensure these are being closed out.
Electrical Duty Holder  Shall oversee electrical design and works.
 Ensure compliance to this procedure and MSRA.
 Shall ensure all operatives engaged are trained.
 Ensure an activity briefing is conducted prior works.
Construction/Site Managers, Lead  Intervene upon observation of unsafe acts or
Engineers conditions and ensure they are reported to the
relevant party.
 Communicate MSRA to supervisors and operatives.
 Ensure implementation of control measures from
method of statement and risk assessments.
Site Supervisors, Foreman and Charge-  Conduct activity briefing daily to the operatives’ prior
Hands start of task.
 Ensures works do not commence unless the
operatives under their supervision have received the
appropriate training and activity briefing.
Operatives  Follow and “keep” the Expo promises related to task.
 Challenge unsafe working behaviors and look after
colleagues.
 Report unsafe conditions.
Table 2 – Roles and Responsibility

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Fig 2. – Responsibility Matrix (Applicable to projects in LLD

spaces)

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3 Access & Lighting Arrangement

Please state the proposed access method of how operatives will access and work in the area. This
may include use of scaffolding systems, mobile scaffolds, podium steps, MEWPs, cradles etc. Work
areas shall have 2 means of access and egress where possible and shall follow the work at height
hierarchy of control. Standards for the protection of any pits or floor plate removal protection should
also be included here to prevent falls below ground level.

This section should also state whether access will be temporarily blocked or rerouted due to the
activity.
Specify lighting arrangement in planned work area.

4 Tools & Equipment

The following plant and equipment are required for the works

 Antistatic electrical gloves BS EN 420 compliant

 List all other tools, equipment and plant that may be required to implement this procedure e.g.
MEWP, scaffolds, platform ladders etc.

4.1 Personnel Training Certification

 Electrical Duty Holder – Certificate must be attached.

 PASMA – Aluminium tower scaffold erectors

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5 Emergency Management
The below tables show the project emergency contact persons:

Role
Emergency Coordinator Name:
Phone:
Electrical Duty Holder Manager Name:
Phone:
HSE officer Name:
Phone:
First Aider Name:
Phone:
Fire Warden Name:
Phone:
Service Provider Name:
Phone:

In case of serious incident requiring the emergency service, the Emergency coordinator will contact
and coordinate with the relevant emergency service and Expo team will be notified.

Contact Number
Expo Emergency Service 800 12020
Dubai Police 999
Emergency Ambulance 998
Dubai Civil Defence 997
Nearest Hospital (Mention Name) Contact number
Dubai South 800 76884
Dubai Municipality 800 900

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6 Appendix A – Risk Assessment for “xxx”
Risk assessment may be completed using an activity-based method as shown below:

What is the What are the Who might be What are your present What further control Who is
task/ activity? hazards? harmed and control measures? measures is/are responsible for
how? required? the action?
Start with the first Working at height, Operatives may Edge protection or any other
construction lifting, plant and fall off trailer fall prevention means will be
activity mentioned equipment. during unloading, ensured for workers on trailer.
in the work
sequence.
Materials may Loads must be pre-slung to
An example is: strike the public or remove or reduce the need to
Unloading GI fall off during access the rear of the vehicle.
Ducts using crane. lifting.
Work area will be excluded
Equipment may with warning signs to prevent
fail, overturn etc. public interface.

All plant and equipment with

its operators must possess all
required licenses, certification
and this will be checked prior
start of works. etc

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