Wedding Planner Sections
OVERVIEW
Make wedding planning easier by using this template to keep your
information in one place. Track to-dos, compare vendors, monitor your
budget, and plan the ceremony.
Each sheet tab is organized by category. You can fill them out in any
order you wish. Feel free to add, delete, or customize each one based
on your specific needs. BUDGETS
Collaborate with friends and family by sharing this sheet with them.
Learn how to share
GUESTS
NOTE
Some cells contain formulas. Try not to edit them; they'll recalculate
automatically based on other values you've entered.
Congratulations, and have fun planning your big day! LOCATIONS
Sections
OVERVIEW STYLE
To-do Attire
Coordination Hair & makeup
Wedding day schedule Flowers
BUDGETS FOOD
Budget estimator Wedding cake
Detailed budget Caterer
GUESTS PHOTOGRAPHY
Guest list Photographer
Invitations Videographer
Seating chart ENTERTAINMENT
Gifts Entertainment
LOCATIONS Music
Venue
Hotel
To-do list
To do Due date Progress
Find your perfect partner 1/3 Done
Start entering guest list Today In progress
Fill out budget planning & tracking estimates 1/5 Not started
Collect addresses for invitations 1/6 Not started
Create a wedding website for guests 1/7 Not started
Interview photographers 1/8 Not started
Pick out caterer Next month Not started
Pick out reception location Not started
Notes
Change the formatting of 'Done' items under the 'Format > Conditional formatting...' menu on the web.
You can add or remove 'Progress' options under the 'Data > Validation...' menu on the web.
Coordination List roles that can be done by friends or professio
Name Role Phone # Email
First Last Wedding coordinator 123-456-7890 email@[Link]
can be done by friends or professionals, such as a wedding coordinator, officiant, or MC.
Website Cost Notes
[Link] $0
Wedding day schedule
Time Item
12:00 PM
Notes
Budget estimator
Enter your estimates for each category below. You can add, remove, or
customize any categories that don't apply.
Totals will be calculated for you automatically. 'Actual' amounts are pulled
from the 'Detailed budget' tab.
Total budget: $25,000
Estimate Actual % of budget
Totals $25,000 $300 100%
Ceremony $500 $300 2%
Reception $750 $0 3%
Printed materials $750 $0 3%
Gifts/favors $750 $0 3%
Venue $2,250 $0 9%
Attire $2,250 $0 9%
Rings $500 $0 2%
Hair & makeup $250 $0 1%
Flowers $2,000 $0 8%
Cake $500 $0 2%
Caterer & drinks $8,500 $0 34%
Photography $3,000 $0 12%
Entertainment $1,750 $0 7%
Misc $1,250 $0 5%
Custom category 1 0%
Custom category 2 0%
Custom category 3 0%
Custom category 4 0%
Detailed budget
After filling out the 'Budget estimator' tab, plan and track a more detailed
breakdown by filling out the 'Estimated' and 'Actual' amounts here.
The 'Planned budget' , 'Estimated total', and 'Actual total' will
automatically calculate for you.
Ceremony Estimated Actual
Decorations/accessories $150 $300
Location fee $250 $0
Planned budget Estimated total Actual total
$500 $400 $300
Reception Estimated Actual
Decorations $500 $0
Parking/transportation $250 $0
Planned budget Estimated total Actual total
$750 $750 $0
Printed materials Estimated Actual
Save-the-dates $100 $0
Invitations $625 $0
Wedding programs $100 $0
Planned budget Estimated total Actual total
$750 $825 $0
Gifts/favors Estimated Actual
Attendant gifts $250 $0
Favors $375 $0
Parent gifts $125 $0
Planned budget Estimated total Actual total
$750 $750 $0
Venue Estimated Actual
Location fee $2,000 $0
Addt'l costs $250 $0
Planned budget Estimated total Actual total
$2,250 $2,250 $0
Attire Estimated Actual
Wedding attire $2,000 $0
Alterations $250 $0
Planned budget Estimated total Actual total
$2,250 $2,250 $0
Rings Estimated Actual
Wedding rings $500 $0
Planned budget Estimated total Actual total
$500 $500 $0
Hair & makeup Estimated Actual
Hair/makeup $250 $0
Planned budget Estimated total Actual total
$250 $250 $0
Flowers Estimated Actual
Bouquets $1,000 $0
Decorations/centerpieces $1,000 $0
Planned budget Estimated total Actual total
$2,000 $2,000 $0
Cake Estimated Actual
Cake + cutting fee $0 $0
Planned budget Estimated total Actual total
$500 $0 $0
Caterer & drinks Estimated Actual
Food + servers $7,000 $0
Drinks + bartenders $1,500 $0
Planned budget Estimated total Actual total
$8,500 $8,500 $0
Photography Estimated Actual
Photographer $1,500 $0
Videographer $1,250 $0
Extra prints $250 $0
Planned budget Estimated total Actual total
$3,000 $3,000 $0
Entertainment Estimated Actual
Ceremony $250 $0
Reception $1,500 $0
Planned budget Estimated total Actual total
$1,750 $1,750 $0
Misc Estimated Actual
Coordinator $500 $0
Misc. items $750 $0
Planned budget Estimated total Actual total
$1,250 $1,250 $0
Guest list
CONTACT INFO
First Name(s) Last Name(s) Address Email Invited by...
111 Address Way
First name Last name New York, NY 11201 email@[Link]
First name Last name
Customize your guest list by adding ne
INVITATIONS WEDDING REHEARSAL
Save the date Invitation Response Attending Children # Invited Going
Sent Sent Maybe 2 1
Customize your guest list by adding new columns and rows. You can relabel or delete any sections you don't need.
DETAILS
Dietary restrictions Table # Gift description Thank-you sent? Notes
Vegetarian 1 Additional notes
Invitations
# of invitations: 50 # of RSVP cards: 50 # of thank-yous:
# of programs: 50 # of placecards: 100
Name Phone Email Website Invitation
Stationery Inc. 123-456-7890 email@[Link] [Link] $0.00 ($0 total)
Change the total number of invitations, cards and programs to the left.
Next, enter the cost per item in the table below.
50 Total costs will automatically be calculated for you.
RSVP card Thank-you Program Placecard Total cost
$0.00 ($0 total) $0.00 ($0 total) $0.00 ($0 total) $0.00 ($0 total) $0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
Seating chart
After filling in your guests' names, the total number of people at each table will be displayed to the right in cell J3.
Head Table Table 1 Table 2 Table 3
Person 1
1 0 0 0
Table 9 Table 10 Table 11 Table 12
0 0 0 0
be displayed to the right in cell J3. Total guests: 1
Table 4 Table 5 Table 6 Table 7 Table 8
0 0 0 0 0
Table 13 Table 14 Table 15 Table 16 Table 17
0 0 0 0 0
Gifts
Name Phone Email Website Gift description # of gifts
FAVORS
Store #1 111-111-1111 email@[Link] [Link] Description 0
Store #2
Store #3
Store #4
ATTENDANT GIFTS
Store A 222-222-2222 email@[Link] [Link] Description 0
Store B
Store C
Store D
List possible favors for guests and gifts for the wedding party.
Cost (per gift) Total Notes
$0.00 $0
$0
$0
$0
$0.00 $0
$0
$0
$0
Venue
Venue Contact name Phone Email Website
Venue name First Last 123-456-7890 email@[Link] [Link]
Address Capacity # of hrs Room cost Cost/person Food/drink min.
111 First St., Ne 0 0 $0 $0 $0
List possible venues for the wedding.
Notes
Hotel
Group room
Hotel name Contact name Phone Website
rate
Hotel 1 First Last 123-456-7890 [Link] $0
Reserve group rates and bridal suite if the wedding is not at a hotel.
Min # of rooms
Suite rate Notes
required
$0 0
Wedding Attire
Category Name Phone Email Website
Wedding dresses Bridal Store #1 123-456-7890 email@[Link] [Link]
Need alterations? Total cost Notes
No $0 Includes alterations
Hair & Makeup
Bride (hair/makeup): 1 # of hours (hair): 3
Additional people: 5
Makeup: Bride
Name Phone Email Website Pricing Trial
Makeup artist 1 123-456-7980 email@[Link] [Link] Per person $0
Hair: Bride
Name Phone Email Website Pricing Trial
Hair stylist 1 123-456-7980 email@[Link] [Link] Hourly $0
Compare different makeup artists and hair stylists before the big day.
Bridal makeup is often priced differently than makeup for the rest of the wedding party, so it's listed separately.
Makeup: Bride Makeup: Others
Day-of Subtotal Day-of Subtotal
Extra costs Total
$0 $0 $0 $0 $0 $0
Hair: Bride Hair: Others
Day-of Subtotal Day-of Subtotal Extra costs Total
$0 $0 $0 $0 $0 $0
re different makeup artists and hair stylists before the big day.
keup for the rest of the wedding party, so it's listed separately.
Notes
Notes
Notes
Notes
Flowers
# of bouquets: 5
# of boutineers: 14
Name Phone Email Website Bouquet (bride)
Florist 1 123-456-7890 email@[Link] [Link] $0.00
List of possible florists and the breakout costs of major items.
Bouquet (other) Boutineer Other Total cost
$0.00 $0.00 $0.00 $0.00
List of possible florists and the breakout costs of major items.
Notes
Notes about flower arrangements
Wedding cake
Number of slices (approximate): 200
Name Phone Email Website Cost (per slice)
Bakery 123-456-7890 email@[Link] [Link] $0.00
Most cakes are calculated on a per slice basis.
There may be additional charges for decoration and transportation.
Transport cost Total cost Notes
$0.00 $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Caterer List of po
Estimated number of guests: 80
Caterer Contact name Phone Email Website Cost/person
Caterer 1, Inc. First Last 123-456-7890 email@[Link] [Link] $0
List of possible caterers and descriptions of their food style.
Total cost Notes
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
Photographer
Name Phone Email Website Wedding day
Photographer 1 123-456-7890 email@[Link] [Link] $0
Engagement Photo
Total cost Notes
photos album
$0 $0 $0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
Videographer
Name Phone Email Website Cost
Videographer 1 123-456-7890 email@[Link] [Link] $0
Notes
Entertainment List of possible DJs or any live entertainment, and
Name Phone Email Website Estimated cost Hours
RECEPTION
DJ 123-456-7890 email@[Link] [Link] $0 0
CEREMONY
String quartet 123-456-7890 email@[Link] [Link] $0 0
s or any live entertainment, and what is included in their costs.
Notes
Music List of songs to be played at the ceremony and rece
Track name Artist
Ceremony Instrumental music
List of songs to be played at the ceremony and reception.
Notes
