HR Management Information
Systems (HRMIS)
Management Information Systems
(MIS)
Management information system (MIS)
An MIS provides managers with information and
support for effective decision making, and provides
feedback on daily operations
Output, or reports, are usually generated through
accumulation of transaction processing data
Each MIS is an integrated collection of subsystems,
which are typically organized along functional lines
within an organization
Outputs of a
Management Information System
Scheduled reports
Produced periodically, or on a schedule (daily, weekly,
monthly)
Key-indicator report
Summarizes the previous day’s critical activities
Typically available at the beginning of each day
Demand report
Gives certain information at a manager’s request
Exception report
Automatically produced when a situation is unusual or requires
management action
Characteristics of a Management
Information System
Provides reports with fixed and standard
formats
Hard-copy and soft-copy reports
Uses internal data stored in the computer
system
End users can develop custom reports
Requires formal requests from users
Management Information Systems
for Competitive Advantage
Provides support to managers as they work
to achieve corporate goals
Enables managers to compare results to
established organizational goals and identify
problem areas and opportunities for
improvement
MIS and Web Technology
Data may be made available from
management information systems on a
organization’s intranet
Employees can use browsers and their PC
to gain access to the data
Functional Aspects
MIS is an integrated collection of functional
information systems, each supporting
particular functional areas.
Internet An Organization’s
MIS
Financial
MIS
Business
transactions
Drill down reports
Accounting
Transaction Databases MIS Exception reports
processing of
Demand reports
systems valid
transactions Key-indicator reports
Marketing
MIS Scheduled reports
Business
transactions Databases Human
of
Resources Etc.
external
data MIS
Extranet
Etc.
Human Resource MIS
Concerned with all of the activities related to
employees and potential employees of the
organization
HRMIS Modules
HRMIS needs to covers the following 5 functional modules
1. Personal records module with automation of
common HR procedures
2. HR intelligence module - accommodates HR
management reporting
3. Training module - facilitates management of
training processes
4. Recruitment module - automates recruitments
procedures
5. Exam module - encompasses processes of
management of questions for selection exam
HRMIS Architecture
HRMIS Component diagram
Personal records module
Personal records module with automation of common HR procedures
needs to support the minimum following HR processes/functions:
Management of the organization structure
Management of the positions including management of the
positions’ attributes - such as location, title, official name, period of
validity (management of present and past positions), number of positions,
minimum requirements (education, working experience, other special
requirements), job analyses, job descriptions etc)
Management of vacant/filled positions
Management of employee's personal data including close
family members data
Personal records module -------
Management of employee's scanned documents from the
paper dossier – electronic archive
Management of employee's work history
Management of employees’ career path within the
organization
Management of employee's formal education and
qualifications
Management of employee's trainings performed
Management of employee's skills and competencies
Personal records module -------
Management of data regarding current employment
including, but not limited to:
Employment status (permanent employment contract, temporary
employment contract, probations, internships, volunteering etc.)
Data needed for salary calculation and contributions
Management of the working time including: making and
management of the timesheets, management of the leaves of absence,
time off and similar (job attendance records of official travels, holidays,
annual leaves, sick leaves, maternity, paid leaves, unpaid leaves etc.);
Personal records module -------
expenses and allowances
performance management and appraisals (including probation):
evaluation of professional performance, grading, rewards,
training needs assessments, promotions, etc.
disciplinary proceedings
exit-interview process and procedures
Management of certificates, reports, standard letters
templates, etc. needed in daily HRM operations;
HR intelligence module
HR intelligence and reporting module needs to accommodate HR management
reporting requests and HR business intelligence requests. The following needs to
be supported:
Enabling pre-defined queries or reports to be generated by clicking on
an icon within the user workstation environment
Maintaining an index of reports available for browsing and selection
Enabling ad-hoc queries or reports to be run by individual users
through simple selection-and-sort functions, displayed on screen,
printed or exported
Enabling adding additional standard reports and modifying existing
predefined ones
HR intelligence module -----
The system must be able to turn report data into both
spreadsheet and graphical representations by means of
simple key operation
Enabling automatic generation and storing, printing or
exporting of selected reports at scheduled dates and
times, weekly, monthly or quarterly basis
HR intelligence module -----
The identification of tables or data sources necessary for
the reports needs to be envisioned with the appropriate
description of the columns and tables so that data
necessary for reports are identified in an easy manner
Allowing XL reports to be generated.
Training module
Training module needs to support the minimum following HR functions:
Training needs analysis based on the individual training
needs assessed during the performance evaluation
Management of training
Management of data on lecturers
Training history and plans
Training module ------
Publishing training schedules
Management of training registrations and approvals
Attendance tracking
Issuance of training certificates
Management of training evaluation questions, training
evaluations and assessment
Management of training related reports
Recruitment module
The recruitment process is closely related to the Personnel module which
enables each individual institution to manage vacant/filled positions.
Recruitment module needs to support the minimum following HR functions:
Central management of vacancy announcements and
publishing on the web page
Management of data on commission/selection panel
members
Management of selection panels
Recruitment module-----
Management of recruitment exam: generating lists of
candidates, sending invitations to candidates, registering exam results,
publishing results on the web page, sending notifications to candidates
Management of professional exam
Generating ranking list
Issuing decision on employment
Exam Module
Exam module needs to support management of questions for Public exam, automation of
actual examination, immediate calculation and registration of exam results , as detailed
below:
Management of exam data includes:
Management of groups of questions (areas/units)
Management of questions and possible answers
Management of exams:
creating exam by defining
scheduling exam
Exam Module
Management of examination includes:
Registration of candidate
Cross-check with the candidate list from the Recruitment Module
Examination:
Generates list of questions
Candidates answer questions by selecting one or more answers
?
Thank You
