Title: Display RFQ
Process : Procurement
Sub_Process : Purchase Ordering
End User Procedure (EUP)
Display RFQ ME43
Purpose
Use this procedure to display a Request for Quotation (RFQ).
Trigger
Perform this procedure when there is a need to display/view an existing RFQ.
Prerequisites
Before beginning the task, obtain the following information:
• RFQ number
Menu Path
Use the following menu path(s) to begin this transaction:
• Select Logistics Materials Management Purchasing RFQ/Quotation
Request for Quotation Display to go to the Display RFQ Initial Screen
Transaction Code
ME43
Helpful Hints
Review the following:
• In a display format, fields cannot be changed.
File name: DISPLAY [Link] Version: Rev 0 End User Procedure (EUP)
Reference Number: Last Modified: 1/2/2008 9:43 PM Page 1 / 12
Title: Display RFQ
Process : Procurement
Sub_Process : Purchase Ordering
Procedure
1. Start the transaction using the menu path or transaction code.
Display RFQ : Initial Screen
R/O/C/D indicates a field is required, optional, conditional (dependent upon another
selection) or the information defaults (based on previously entered information or
system configuration)
File name: DISPLAY [Link] Version: Rev 0 End User Procedure (EUP)
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Title: Display RFQ
Process : Procurement
Sub_Process : Purchase Ordering
2. As required, review the following fields:
Field Name R/O/C/D Description
RFQ R Request for Quotation (RFQ) from a purchasing organization
to a vendor to submit a quotation regarding the supply of
materials or performance of services. Each RFQ is assigned
a unique number through SAP.
Example: 6000101935
3. Select the ENTER icon.
Display RFQ : Item Overview
File name: DISPLAY [Link] Version: Rev 0 End User Procedure (EUP)
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Title: Display RFQ
Process : Procurement
Sub_Process : Purchase Ordering
4. As required, review the following fields:
Field Name R/O/C/D Description
RFQ D Request for Quotation (RFQ) from a purchasing organization
to a vendor to submit a quotation regarding the supply of
materials or performance of services. Each RFQ is assigned
a unique number through SAP.
Example: 6000101935
RFQ type D Identifier allowing differentiation between the various kinds of
request for quotation (RFQ).
Example: AN = RFQ or ITQ – Invitation
RFQ date D Date the Request for Quote (RFQ) is created.
Example: 03/29/2006
Vendor D Business partner that provides materials or services each
having a unique identification value assigned as it is
processed in SAP. The system automatically assigns a
number.
Example: 100340
[Link]. D Date by which a response to a request for quotation must be
received.
Example: 04/19/2006
5. As required, review the following fields as shown in the RFQ Items screen section:
Field Name R/O/C/D Description
Item D A number that uniquely identifies a line of the RFQ. An
element in a bill of material that contains information about
one object used in the assembly.
I D Determines classification of material. For example, stock
material, consumed material, etc. Classification determines
which fields and screens are required. In LIS, defines how
purchase of an item is controlled.
Material D A unique number identifying a material. This number is
selected by SAP during the initial creation.
Depending on the variables used to create the RFQ,
data will display in either the Material Column or the
Short Text Column.
Short text D Text description with limited number of characters.
Depending on the variables used to create the RFQ,
data will display in either the Material Column or the
Short Text Column.
File name: DISPLAY [Link] Version: Rev 0 End User Procedure (EUP)
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Title: Display RFQ
Process : Procurement
Sub_Process : Purchase Ordering
Field Name R/O/C/D Description
RFQ quantity D Total quantity in a Request for Quotation (RFQ).
OUn D Specifies the unit of measure in which the material is ordered.
C D Indicates whether the delivery date is to be entered and
displayed as a calendar day, week or month.
Deliv. Date D Delivery date requested by the customer (desired delivery
date) or date confirmed in the vendor's order
acknowledgement or shipping confirmation.
Matl group D Code identifying an allocated group of materials with the
same features. The Commonwealth uses the United Nations
Standard Product and Services Code (UNSPSC).
Plnt D The agency organization unit number.
SLoc D Storage Location. An organizational unit that allows the
differentiation of material stocks within a plant. The storage
location is hierarchically situated between the plant and the
warehouse number.
D D Determines whether the item in the purchasing document is
deleted or blocked.
Texts D Free form text explaining data entered on the infotype or in a
field.
6. Select the SELECTION BOX of the appropriate line item.
Example: Item 10
7. Select ITEM DETAILS icon.
File name: DISPLAY [Link] Version: Rev 0 End User Procedure (EUP)
Reference Number: Last Modified: 1/2/2008 9:43 PM Page 5 / 12
Title: Display RFQ
Process : Procurement
Sub_Process : Purchase Ordering
Display RFQ : Item 00010
The Display RFQ screen above will reflect the line item you select.
8. As required, review the following fields:
Field Name R/O/C/D Description
Item D A number that uniquely identifies a line of the RFQ. An
element in a bill of material that contains information about
one object used in the assembly.
Example: 6000101935
Item cat. D Defines how the procurement of a material or service item is
controlled.
Plant D The agency organization unit number.
Example: 2009
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Title: Display RFQ
Process : Procurement
Sub_Process : Purchase Ordering
Field Name R/O/C/D Description
Material D A unique number identifying a material. This number is
selected by SAP during the initial creation.
Matl group D Code identifying an allocated group of materials with the
same features.
Example: 48100000
Stor. loc. D Number of the storage location at which the material is stored.
A plant may contain one or more storage locations.
Short text D Text description with limited number of characters.
Example: hourly rate, normal working hours
9. As required, review the following fields as shown in the Qty. and date screen section:
Field Name R/O/C/D Description
RFQ quantity D Total quantity in a Request for Quotation (RFQ).
Example: 15,000 H
[Link]. D Date by which a response to a request for quotation must be
received.
Example: 0419/2006
Delivery date D Delivery date requested by the customer (desired delivery
date) or date confirmed in the vendor's order
acknowledgement or shipping confirmation.
Example: 06/01/2006
10. As required, review the following fields as shown in the Deadline monitoring screen section:
Field Name R/O/C/D Description
Reminder 1 D Number of days representing the time interval at which
reminders or urging letters/messages (may also be termed
"chasers" or "expediters" (USA)) are to be issued to the
vendor.
TrackingNo D Number that facilitates the monitoring of the procurement of
required materials or services. This number can relate to a
requisition note (or requirement notice/slip) that was not
generated in the system.
Reminder 2 D Number of days representing the time interval at which
reminders or urging letters/messages (may also be termed
"chasers” or "expediters" (USA)) are to be issued to the
vendor.
Vend. mat. D Material number used by the vendor.
File name: DISPLAY [Link] Version: Rev 0 End User Procedure (EUP)
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Title: Display RFQ
Process : Procurement
Sub_Process : Purchase Ordering
Field Name R/O/C/D Description
Reminder 3 D Number of days representing the time interval at which
reminders or urging letters/messages (may also be termed
"chasers", "hasteners" (UK) or "expediters" (USA)) are to be
issued to the vendor.
No. reminders D Number of reminders or urging messages issued to a vendor
with respect to a certain item.
11. Select the BACK icon.
Display RFQ : Item Overview
12. Select the VENDOR ADDRESS icon.
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Title: Display RFQ
Process : Procurement
Sub_Process : Purchase Ordering
Display RFQ : Vendor Address
13. As required, review the following fields:
Field Name R/O/C/D Description
RFQ R Request for Quotation (RFQ) from a purchasing organization
to a vendor to submit a quotation regarding the supply of
materials or performance of services. Each RFQ is assigned
a unique number through SAP.
Example: 60000101935
Company Code R COPA for Commonwealth of PA.
Example: COPA
Purch. group R Purchasing group. Number used to identify a buyer or group
of buyers.
Example: CG4
RFQ date R Date the Request for Quote (RFQ) is created.
Example: 03/29/2006
File name: DISPLAY [Link] Version: Rev 0 End User Procedure (EUP)
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Title: Display RFQ
Process : Procurement
Sub_Process : Purchase Ordering
Field Name R/O/C/D Description
RFQ type R Identifier allowing differentiation between the various kinds of
request for quotation (RFQ).
Example: AN = RFQ or ITQ – Invitation
Purchasing org. R An organizational unit that procures materials and services,
negotiates conditions of purchase with vendors, and bears
responsibility for such transactions.
Example: 2100
Vendor R Business partner that provides materials or services each
having a unique identification value assigned as it is
processed in SAP. The system automatically assigns a
number.
Example: 100340
14. As required, review the following fields as shown in the Name screen section:
Field Name R/O/C/D Description
Title D Mr., Mrs., Ms., Miss, or Dr.
Name D Person's or company's name or name given to an object.
Example: KEYSTONE REFRIGERATION & HEATING
15. As required, review the following fields as shown in the Search terms screen section:
Field Name R/O/C/D Description
Search term 1/2 D Two independent search term fields.
Example: KEYSTONEREFRIGERATIO
16. As required, review the following fields as shown in the Street address screen section:
Field Name R/O/C/D Description
Street/House number D Part of the address information that specifies the street
address
Example: 2510 CLYDE AVE
Postal code/City D Zip code and city name.
Example: 16801-7507
Country D Country name.
Example: US
Region D In the U.S., state in which the vendor or customer resides.
Example: PA
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Title: Display RFQ
Process : Procurement
Sub_Process : Purchase Ordering
Field Name R/O/C/D Description
Time zone D Any of the 24 longitudinal divisions of Earth's surface in which
a standard time is kept, the primary division being that
bisected by the Greenwich meridian. Each zone is 15° of
longitude in width, with local variations, and observes a clock
time one hour earlier than the zone immediately to the east.
Example: EST
Transportation zone D Enter the code to or from which the goods are delivered or
select the MATCHCODE icon for possible selections.
Example: 14
17. As required, review the following fields as shown in the PO box address screen section:
Field Name R/O/C/D Description
P.O. Box D Post Office Box.
Postal code D A zip code.
Company postal code D Description of the Company postal code.
18. As required, review the following fields as shown in the Communication screen section
Field Name R/O/C/D Description
Language R Language used is English (EN).
Example: English
Telephone R Telephone number (home, work, cell or other) at which the
employee, dependent, customer or vendor may be reached.
Fax R Appropriate fax number of vendor and extension.
E-mail R E-mail addresses (home, work, or other) at which the
employee, dependent, customer or vendor may be reached.
19. Select the BACK icon until the SAP Easy Access screen appears.
20. You have completed this transaction.
Result
You have successfully completed the transaction Display RFQ (ME43).
Comments
Congratulations!
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Title: Display RFQ
Process : Procurement
Sub_Process : Purchase Ordering
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