Productivity Improvement
Productivity Improvement
Improve your
productivity in SAP
Controlling
Sydnie McConnell
Ashish Sampat © 2016 ERP Corp. All rights reserved.
1
8/13/2016
Sydnie McConnell
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• F1: Not just for help!
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• Visual options: Change the color of your system
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B 240 F1: Not just for help!
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B 209 • Multiple methods to access SAP Help
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B 140 • Pressing the F1 key
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• Help menu path
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• Each option can give you specific information about the active field or
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• Help menu can also take you to the SAP Library website, glossary, release
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B 240 What else can you do with help?
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Technical
Application help: Edit documentation:
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information:
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go directly to SAP customize help text
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help website for to your organization
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chosen topic
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Arrows to straight to IMG
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prior help screens for
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windows selected field
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B 240 Help: Technical information
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• From a help window, click the technical information button to
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Screen data &
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GUI data: useful
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good for building
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data directly in tables Parameter ID:
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to set user
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defaults
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• F1: Not just for help!
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• Visual options: System color & history
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B 240 Visual options
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• Click the Customize local layout button or press Alt + F12, then
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B 240 SAP GUI options window
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• Changeable options include theme, fonts, colors, company
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B 240 System color
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Depending on
your theme, you
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different color for
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different SAP
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getting ready to
test something in
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client.
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B 240 Field history
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Have a mistake in
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B 240 Topics
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• F1: Not just for help!
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• Visual options: System color & history
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B 240 Export to spreadsheet
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• Lots of reports, queries and lists can be exported directly to a
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• Menu path > Export
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• Export button
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• Spreadsheet button
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B 240 Export to spreadsheet – default format
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B 62 If you have a preferred
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Use Selected Format box to
avoid this selection box in
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B 240 Resetting default export format
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• Oops! I don’t want to use my default format anymore! How can I
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8
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B 240 Resources
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• First Steps in SAP
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G 140 • Authors: Sydnie McConnell and Martin Munzel, Publisher:
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Espresso Tutorials
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G 61 • [Link]
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• SAP ERP User Guide - Tips to Increase Productivity
Author: Sydnie McConnell, Publisher: Espresso Tutorials
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B 240 Questions
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• [Link]@[Link]
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• [Link]
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Q&A
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9
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Ashish Sampat
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B 240 Introduction
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• Tips to troubleshoot common error messages in product costing
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• Review various cost objects available for tracking costs
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• Analyze MM-FI flow with transaction key / account modifiers
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B 240 Topics
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• Troubleshoot product costing messages
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• Evaluate the right Cost Object for you
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• Analyze MM-FI Accounting Flow
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• Summary
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B 240 Product Costing Messages
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B 209 • Accurate and error-free costing is every controller’s goal.
R 150 • Releasing an incorrect cost estimate may result in incorrect financial postings.
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• A costing run will be error-free when relevant master data is accurately setup.
Getting all materials to cost successfully requires an iterative process where
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the errors are analyzed in detail, fixes are made, and costing is performed again.
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G 167 • Costing Run log: messages categorized with traffic lights / message type:
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• Error messages: shown in red (message type “E”)
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• Warning messages: shown in yellow (message type “W”)
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• Information messages: shown in green with (message type “I”)
Unique message numbers further categorize the type of error
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B 240 Product Costing Messages
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B 209 • Message class (area) and number combine as a category
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B 140 • CK 597: Costing items for material…… without cost element
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• CK 168: Cost estimate for material ….. is incorrect
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• KL 023: No control record for Activity type …in version ….
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G 167 • CK 776: No valid source of supply found for material …
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• CK 240: Cost component split costed with value of zero
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B 240 Troubleshooting Product Costing Messages – 1 of 4
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• Compilation of frequent messages during costing
• Some of these messages can be at times cryptic and require further explanation
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G 140 Message Message
Error description Explanation / root cause Steps for correction
B 140 Class No.
KL 023 No control record for Missing planning record for <CO Maintain Cost Center Planning
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Activity type in activity Area>/<Cost Center>/<Activity Type> (KP26) for given combination in
B 62 planning / qty planning in <version> / <Year> combination respective version and year
CK 060 Object was not costed Missing procurement price / bill of Maintain BOM if proc type in
R 123 material, depending on proc type MM03-MRP2 "E" in-house
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B 157 (MM03-MRP2 view) production; maintain purchase
price if "E" externally procured
R 146 CK 130 Work center <WW> in Material uses routing (CA03) that has Maintain cost center assignment
G 208 plant <PPPP> has no cost work center (CR03) which is not for work center (CR02) or Resource
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center assigned to a cost center (CRC2)
R 292 MG 144 The field <MBEW-HRKFT> Missing <Origin Group (field HRKFT)> Maintain relevant views in material
G0 is defined as a required in MM03-Costing 1 view master (MM01 / MM02)
B0 field; it does not contain
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G 192 CK 168 Cost estimate for material Costing result of underlying material Rectify errors in underlying
B0 <MMMMMMM> in plant was incorrect cost rollup does not take materials
<PPPP> is incorrect place
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G 40 CK 197 G/L account <Chart of GL Account maintained in MM-FI Create the GL account, or modify
B 57 Account> <Account> does Account determination is not setup GL Account in MM-FI Account
not exist (FS00) determination (OBYC) for GBB-VBR
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B 240 Troubleshooting Product Costing Messages – 2 of 4
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Error description Explanation / root cause Steps for correction
Class No.
R 150 CK 229 No routing could be Missing routing (CA03) / recipe Maintain routing (CR02) / Recipe
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determined for material (C203) setup for the quantity (CRC2)
<MMMMMMM> structure date
R 60 CK 239 Cost element <CCCCCCCC> Missing assignment of cost Maintain configuration for cost
G 61 is not assigned to a cost element to cost components components (transaction OKTZ),
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component (OKTZ) map cost element to appropriate
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G 167 CK 240 Cost component split Costing result was zero, no cost Maintain BOM if proc type in
B 157 costed with value of zero components could be MM03-MRP2 "E" in-house
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determined production; maintain purchase
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B 80 CK 322 Consumption account Incorrect valuation class setup in Check valuation class in MM03-
cannot be determined MM03-Accounting 1 view Accounting 1 view/ A valid class will
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point to correct consumption
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CK 323 There is no exchange rate Missing exchange rate for Maintain exchange rate
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B0 on <MM/DD/YYYY>: <USD exchange rate type and valuation TCURR)
/ EUR> date
R 234 CK 354 Material <MMMMMMM> Material status does not require Change the status of the material
G 40 in plant <PPPP> has it to be costed (MM02-MRP1 view) or exclude the
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material status 01 : material from CK40N selection
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B 240 Troubleshooting Product Costing Messages – 3 of 4
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Error description Explanation / root cause Steps for correction
Class No.
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00001 in itemization is 0 zero cost (quantity and / or price are there could be valid reasons to
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too small) have items on BOM with 0.001
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G 61 CK 380 No valid source of supply Missing Source List (ME03) Maintain Source List (ME01 or
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could be found ME05)
R 123 CK 424 Material Missing Bill of Material even though Create Bill of Material, or
G 167 <MMMMMMM> plant proc type (MM03-MRP2 view) is "E" change the procurement type to
B 157 <PPPP> has no BOM In-House production "F" - External procurement
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CK 465 No price could be Costing result was zero Maintain BOM if proc type in
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<MMMMMMM> plant price if "E" externally procured
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<PPPP>
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B0 CK 466 No price could be Missing price for activity AAAAA and Maintain activity price directly
determined for internal cost center CCCCC combination (KP26) or via activity price
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<CCCCCC> (KSBT)
CK 468 No price could be Missing PIR (ME13) for Maintain PIR (ME11 / ME12)
R 234 determined for subcontracting, even though MM03- with subcontracting category for
G 40 subcontracting MRP2 view has Special Proct Type 30 the given valuation date
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- Subcontracting
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B 240 Troubleshooting Product Costing Messages – 4 of 4
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Error description Explanation / root cause Steps for correction
Class No.
R 150 CK 597 Costing items for material GL Account maintained in Create the cost element, or modify
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<MMMMMMM> in plant configuration does not exist GL Account in MM-FI Account
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<PPPP> without cost element. as a cost element (KA03) determination (OBYC) for GBB-VBR
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G 61 CK 776 No valid source of supply Missing purchasing Create PIR (ME11) or modify PIR
B 62 found for material information record - PIR (ME12) for the given valuation dates
<MMMMMMM> plant (ME13)
R 123 <PPPP>
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B 157 Category Transaction description Transaction code
Create Material Cost Estimate with Quantity Structure CK11N
R 146 Transaction Display Material Cost Estimate with Quantity Structure CK13N
G 208 Price Update: Mark Standard Price CK24
B 80 codes used Individual
Price Update: Release Standard Price CK24
Costing
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for costing Comparison of Itemization CK33
G0 Display Price Change Document CKMPCD
B0 Reorganization of Cost Estimates CKR1
Edit Costing Run CK40N
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G 192 Costing Display Materials To Be Costed CKAPP01
B0 Search for Price Change Documents CKMPCSEARCH
Analyze/Compare Material Cost Estimates: Results of Costing Run S_ALR_87099930
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Analyze/Compare Material Cost Estimates: Price vs Cost Estimate S_ALR_87099931
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B 57 Analyze/Compare Material Cost Estimates: Variances Between Costing Runs S_ALR_87099932
Analyze/Compare Material Cost Estimates: Cost Estimate List S_P99_41000111
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B 240 Transaction codes for Troubleshooting Costing Messages
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B 209 Category Transaction description Transaction code
Display Material MM03
Material Master
Material List MM60 MM / PP / CO related
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G 140 Display Material BOM CS03 transaction codes for
Explode BOM: Level by Level CS11
B 140 Bill of Material
Explode BOM: Multilevel BOM CS14
troubleshooting
R 60 Where-Used List: Material CS15 messages during
G 61 Display Work Center CR03 costing
B 62 Work Center / Display Resource CRC3
Resource Work Center / Resource List CR05
R 123 Assignment of Work Centers / Resources to Cost Centers CR06
G 167 Display Routing CA03
B 157 Display Rate Routing CA23
Routing / Recipe
Display Master Recipe C203
R 146 Production Version: Mass Processing C223
G 208 Maintain Source List ME01
B 80 Display Source List ME03
Source List
Generate Source List ME05
R 292 Source List for Material ME0M
G0 Create Info Record ME11
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Purchasing Change Info Record ME12
Information Record Display Info Record ME13
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Info Records per Material ME1M
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Cost Center Display Cost Center KS03
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Accounting Master Display Cost Element KA03
Data Display Activity Type KL03
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Set Planner Profile KP04
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B 57 Change Cost Element / Activity Input Planning KP06
Cost Center Planning Display Cost Element / Activity Input Planning KP07
R7 Change Activity Type / Price Planning KP26
G 43 Display Activity Type / Price Planning KP27
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B 128 Activity Type Price Report KSBT
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B 240 Topics
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• Troubleshoot product costing messages
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• Evaluate the right Cost Object for you
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• Analyze MM-FI Accounting Flow
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• Summary
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B 240 Evaluate the right cost object for you
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• Cost objects and their uses:
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G 140 • Production order: used to track product costs in discrete
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manufacturing
• Process order: used to track product costs in process
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• CO production order: can be used in any industry
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G 208 • Product cost collector: used in repetitive manufacturing
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R 292 • Internal order: used to collect, monitor, and settle costs for
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• Plant maintenance order: used to track costs for
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maintenance
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G 40 • Sales order: used to assign costs to a sales order
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B 240 Cost objects: Prerequisites (Master Data), Order Type used
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B 209 • Production Order: Material Master, BOM, Work Center, Routing (Order category 10, Type PP01)
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• Process Order: Material Master, BOM, Resource, Master Recipe. (Order category 40, Type PI01)
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• CO Production Order: Material Master. (Order category 4, Type CP01)
• Product Cost Collector: Material Master, BOM, Work Ctr, Routing. (Order cat. 5, Order Type RM01)
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G 61 • Internal Order: No logistics master data is necessary. (Order cat. 1, several order types available)
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• Plant maintenance order: Work Center, Functional Location. (Order category 30, Type PM01)
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G 167 • Sales Order: Sales and Distribution side master data. (Order category is not applicable)
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• Cost Center: No logistics master data is necessary. (Order category is not applicable)
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B0
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B 240 Cost objects: Transaction codes for various processes
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B 209 • Configure order types, setup pre-requisites master data (previous slide)
R 150 • Setup cost object data, perform transactions, carry out period-end closing steps
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B 140 (WIP, Variance, Settlement, overhead calculation, template allocation, revaluation of activity prices)
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B 240 Topics
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• Troubleshoot product costing messages
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• Evaluate the right Cost Object for you
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• Analyze MM-FI Accounting Flow
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• Summary
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B 240 Use Material Status to Control Logistics Transactions
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B 209 • The material status determines how a material is handled (which transactions
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like procurement, MRP, plant maintenance, costing, forecasting, etc.
R 60 • Cross-plant material status maintained in the Basic Data view applies to all
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plants, but Plant-specific material status (MRP1 and Costing 1) override the
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status in Basic Data
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B 157 • Material status and its attributes are defined in configuration transaction OMS4
R 146 • Menu path: Tools Customizing IMG SPRO Execute Project SAP
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B 80 Reference IMG Logistics – General Material Master OMS4 – Define
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Material Statuses
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B0 • 20 – Development phase
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• 30 – Commercial production
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• 40 – No production, deplete stock
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• 50 – Obsolete, deletion flag
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B 240 Explanation of Material Status in OMS4
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B 209 • Message flags in OMS4:
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returned when performing the function
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• Flag “B” (error): An error message is
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• Flag “<blank>”: No message (transaction
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G 167 is allowed)
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• Example: when material status is 40 (No
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G 208 production, deplete stock) production
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order should not be allowed to be
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created anymore
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• Flag “B” (error) is set for production order
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B0 are not impacted, but new orders cannot
be created anymore.
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• Inventory movement transactions are
allowed (warning message)
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B 240 Impact of Material Status on Order Creation (Example)
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B 209 • When material status is 10 (Material under setup) production order should not
R 150 be allowed to be created
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B 140 • Flag “B” (error) is set for this combination in OMS4
R 60 • When a user tries to create an order from transaction COR1 or via the MRP
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B 62 run, an error message will be returned
R 123 • When material status is 20 (Development phase) production order should be
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B 157 allowed to be created, but with a warning message to the user
R 146 • Flag “A” (warning) is set for this combination in OMS4
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• COR1 / MRP run will issue a warning message
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G0 • When material status is 30 (Commercial production) production order should be
B0
allowed to be created, with no messages
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G 192 • Flag “<blank>” (no message) is set for this combination in OMS4
B0
• When material status is 40 (No production, deplete stock) production order
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G 40 should not be allowed to be created anymore.
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• Flag “B” (error) is set for production order in OMS4
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B 240 Material Status Setup: Table T141 View / Explanation
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B 209 • Indicative setup of material status, table T141 view and explanation of headers
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• Overview of which transactions are allowed or disallowed for the given material
G 140 status and its corresponding business function
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• Transactions impacted are listed in the bottom row
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B 240 Topics
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• Troubleshoot product costing messages
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• Evaluate the right Cost Object for you
R 60 • Utilize Material Status
G 61
B 62
• Analyze MM-FI Accounting Flow
R 123
G 167
B 157
• Summary
R 146
G 208
B 80
R 292
G0
B0
R 255
G 192
B0
R 234
G 40
B 57
R7
G 43
38
B 128
19
8/13/2016
R0
G 176
B 240 MM-FI: Movement Types and Accounting Entries
R 213
G 209
B 209 • OBYC MM-FI account determination forms the core of SAP’s integration
R 150 • Summary of movement types and accounting entries
G 140
B 140
R 60
G 61
B 62
R 123
G 167
B 157
R 146
G 208
B 80
R 292
G0
B0
R 255
G 192
B0
R 234
G 40
B 57
R7
G 43
39
B 128
R0
G 176
B 240 MM-FI Accounting Flow
R 213
G 209
B 209 • Transaction-account modifier and valuation class drive the accounting entries
R 150 • Transaction key: determines general ledger accounts for posting
G 140
B 140 • Account modifier: differentiates account determination based on procedure
R 60
G 61
• Transaction keys are predefined in the SAP system and cannot be changed
B 62
• Purchase of raw materials:
R 123
G 167 • Configuration setup of transaction BSX (inventory posting) is responsible for
B 157
the inventory posting; WRX (GR/IR clearing account) for GR/IR posting
R 146
G 208 • When movement type 101 is used to record goods receipt for a purchase
B 80
order of raw material (valuation class 3000), the system looks up the GL
R 292
G0 account for transaction BSX and WRX for valuation class 3000 and records in
B0
the accounting
R 255
G 192 • Consumption of raw materials:
B0
• When raw material is consumed using movement type 261, the system looks
R 234
G 40 up transaction GBB (offsetting entry for inventory posting) for account
B 57
modifier VBR (consumption for internal goods issues) and records GL
R7 account in accounting
G 43
40
B 128
20
8/13/2016
R0
G 176
B 240 Topics
R 213
G 209
B 209
• Troubleshoot product costing messages
R 150
G 140
B 140
• Evaluate the right Cost Object for you
R 60 • Utilize Material Status
G 61
B 62
• Analyze MM-FI Accounting Flow
R 123
G 167
B 157
• Summary
R 146
G 208
B 80
R 292
G0
B0
R 255
G 192
B0
R 234
G 40
B 57
R7
G 43
41
B 128
R0
G 176
B 240 Resources
R 213
G 209
B 209
• Expert Tips to Unleash the Full Potential of SAP Controlling
R 150
G 140 • Author: Ashish Sampat, Publisher: Espresso Tutorials
B 140
• Fall 2016 release
R 60
G 61
B 62 • First Steps in SAP Controlling (CO)
R 123 • Author: Ashish Sampat, Publisher: Espresso Tutorials
G 167
B 157 • [Link]
R 146
G 208 • Get answers to the top 9 SAP Controlling questions
B 80
• Several authors, Publisher: ERP Corp
R 292
G0
B0
• [Link]
R 255
G 192
B0
R 234
G 40
B 57
R7
G 43
42
B 128
21
8/13/2016
R0
G 176
B 240 Key Ideas
R 213
G 209
B 209
• Review message categories to troubleshoot costing messages
R 150
G 140
B 140
• Evaluate cost objects, prerequisites, order types, transactions
R 60 • Use Material Status to control logistics transactions
G 61
B 62
• Analyze MM-FI flow with transaction key / account modifiers
R 123
G 167
B 157
R 146
G 208
B 80
R 292
G0
B0
R 255
G 192
B0
R 234
G 40
B 57
R7
G 43
43
B 128
R0
G 176
B 240 Questions
R 213
G 209
B 209
• [Link]@[Link]
R 150
G 140
B 140
• sampat_ashish@[Link]
R 60 • [Link]
G 61
B 62
R 123
G 167
B 157
Q&A
R 146
G 208
B 80
R 292
G0
B0
R 255
G 192
B0
R 234
G 40
B 57
R7
G 43
44
B 128
22
8/13/2016
R0
G 176
B 240 Controlling 2016 Conference
R 213
G 209
B 209
• September 12-15, 2016 in San Diego
R 150
G 140
B 140
• Ashish Sampat to present:
R 60 • Expert tips to boost productivity in SAP Controlling
G 61
B 62
• Case Study: How Mondelez International effectively tracks
R 123
G 167
costs and variances
B 157
R 146
• Sydnie McConnell to present:
• Case Study: How Woodward improved SAP BPC
G 208
B 80
R 292 performance
G0
B0
• [Link]
R 255
G 192
B0
• Register by August 31 and save $500 off the onsite price
R 234
G 40
B 57
R7
G 43
45
B 128
Disclaimer
SAP®, R/3, mySAP, [Link], xApps, xApp, SAP NetWeaver®, Duet®, PartnerEdge, and other SAP® products and
services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP AG in
Germany and in several other countries all over the world. All other product and service names mentioned are the
trademarks of their respective companies. ERP Corp is neither owned nor controlled by SAP.
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