ISCC Audit Procedure System (APS)

User Manual

ISCC has developed an electronic tool - Audit Procedure System (APS) in order to
further facilitate the certification process. APS simplifies the audit preparation and
contributes to more efficient audit performance. APS provides more flexibility, allowing
different auditors to work on the same audit at the same time.
The program is available for laptops and tablets running on Windows and Mac. It can
be used for all ISCC EU and PLUS audits.

The objective of APS is to display only the questions relevant for the particular
audit and to automatically generate reports ready to print. Therefore a step-
by-step process by answering the questions is implemented. This ensures that
questions which are not relevant for the audit will not appear.

How to start APS: Save, Export and Send:

§  Download the file APS_V_3_1.zip §  APS automatically saves all the data
which has been entered.
§  Save this file on your computer
§  To send the audit report, the audit
§  Unpack the *.zip-file must be exported and saved on your
§  Open the file APS_V_3_1.exe computer.

The “Export” function enables the auditor to export the already recorded
data as a file, and to send it to the relevant recipients (e.g. auditors or CB).
On the other hand, the recipient can import this file in APS through the
“Import” function (please see the illustration on the next page).

© ISCC System GmbH APS Version 3_1 | Status February 2018 1

 start APS record audit check audit In
data ‘Mastersheet’

APS

export file on send export

desktop file to CB
your
PC @

save file on
desktop start APS and imports file check audit

your
PC APS

After the CB has checked the data, they may send the file either:
§  back to auditor in case of further questions (export file on desktop, send export to auditor)
§  or send to ISCC together with the issued certificate

© ISCC System GmbH APS Version 3_1 | Status February 2018 2

To start with your audit click on “Start APS”

Start audit by
clicking here

Section “CB-Data” summarizes the basic information about the

certification body

A) Either create
a new System
User

B) Or import an C) Or choose one

already existing of the existing
audit System User (if any)

© ISCC System GmbH APS Version 3_1 | Status February 2018 3

Section “System User” summarizes the basic information about the System User:
name of the company, address, type of operation, registration number and contact
person

After completing all the

requested information, you
can create the Mastersheet

© ISCC System GmbH APS Version 3_1 | Status February 2018 4

“Master Sheet” is the starting point for your audit

Fill in whether When ready with the audit – export the

sub-audits are final report. This export includes all the
required and if audits (main and sub-audits).
so, how many Please send to ISCC the exported APS file
together with the PDF audit reports.

Print and save

as PDF files the
respective
audits as well
as the non-
conformity lists

Start either the When ready with the

main audit or one audit, print the
of the sub-audits Summary Audit Report

© ISCC System GmbH APS Version 3_1 | Status February 2018 5

Section “Main Audit” contains the audit specific questions,
based on which the audit questionnaire will be generated

All descriptive
questions must
be answered in
order for APS to
generate the
questionnaire

Now you have the flexibility to change descriptive

questions even if you have already generated the audit
questionnaire. The additional questions, which might be
relevant will appear in sections “Questions”

© ISCC System GmbH APS Version 3_1 | Status February 2018 6

Section “Questions” represents the audit questionnaire – the list
of questions to be verified

Technical review
option enables
additional
comments to be
written below
“findings”.

Now you can

search only for
unanswered
questions

If a question has been marked as non-conform, it will be listed

on the section “Non-Conformity List”

Enter the
corrective
measures as well
as the date of
implementation

Once done, go
back to “Master
sheet” to finalize
your audit

© ISCC System GmbH APS Version 3_1 | Status February 2018 7

After completing your audit (incl. the main audit and the respective sub-audits)
please save / print the Summary Audit Report from Master Sheet.

Print Summary Audit Report

© ISCC System GmbH APS Version 3_1 | Status February 2018 8

 GUIDANCE ON HOW TO PROCEED IF ADDITIONAL AUDITORS ARE REQUIRED
FOR CONDUCTING THE SUB-AUDITS

Auditor  1  –  Auditor  conduc-ng  the  main  audit  

Mark here if
further auditors
are required

Auditor 1 shall export the Auditor 1 sends this exported

whole package. This export file file to auditor 2 per e-mail and
contains the main audit and informs him which sub-audit
all sub-audits. shall be conducted (name
and address of the sub-audit)

© ISCC System GmbH APS Version 3_1 | Status February 2018 9

 GUIDANCE ON HOW TO PROCEED IF ADDITIONAL AUDITORS ARE REQUIRED
FOR CONDUCTING THE SUB-AUDITS

Auditor  2  –  Auditor  conduc-ng  the  sub-­‐audits  

Auditor 2 has received the exported file from auditor 1 per e-mail

Auditor 2 shall import the file

received from auditor 1
from the section CB-data

After the file has been imported, it will appear in the table
“existing system user” and it shall be selected from there for
further processing. Then the auditor goes to master sheet and
conducts the sub-audits he/she is supposed to conduct (as told
by auditor 1).

© ISCC System GmbH APS Version 3_1 | Status February 2018 10

 GUIDANCE ON HOW TO PROCEED IF ADDITIONAL AUDITORS ARE REQUIRED
FOR CONDUCTING THE SUB-AUDITS

Auditor  2  –  Auditor  conduc-ng  the  sub-­‐audits  

After the auditor 2 has completed the required sub-audit(s), he/she shall
export individually only the sub-audits, which he/she has completed

If the auditor has conducted for

Auditor 2 shall send both
example 2 sub-audits, he/she shall
exported sub-audits per e-mail
export them individually from here
to auditor 1
(2 separate export files)

© ISCC System GmbH APS Version 3_1 | Status February 2018 11

 GUIDANCE ON HOW TO PROCEED IF ADDITIONAL AUDITORS ARE REQUIRED
FOR CONDUCTING THE SUB-AUDITS

Auditor  1  –  Auditor  conduc-ng  the  main  audit  

Auditor 1 has received the exported sub-audits from auditor 2 per e-mail

Auditor 1 shall import individually both sub-audits from here

After all audits (main and sub) have ben completed, the final
export of all data (main audit and all sub-audits) can be done.
Then please print/save as PDF each audit separately and send
all files to ISCC.

© ISCC System GmbH APS Version 3_1 | Status February 2018 12