HVAC Software
HVAC Software for Small Shops
Maintenance agreements that renew themselves, home warranty dispatches billed correctly, and system replacement quotes customers can actually choose from. One app for a small HVAC business, $33 a month flat for up to 10 users.
What an HVAC shop needs
Built inSell plans, track visits
Set up spring and fall tune-up plans with a price, visits per year and a renewal date. The app tracks every customer's agreement and sends renewal reminders so plans don't quietly lapse.
Warranty jobs, billed right
Log the warranty company, dispatch number and authorization, record who collected the service fee, and send the invoice to the warranty company, not the homeowner.
Good/Better/Best system quotes
Offer a repair, a standard system and a high-efficiency system side by side. The customer picks one and the job and invoice match the option they chose.
Heat wave and cold snap alerts
Storm Radar watches National Weather Service heat, extreme cold and blizzard warnings for your service area, so you can line up crews before the no-cool calls start.
Materials on every job
Record the capacitors, refrigerant and filters used on a job, and keep your truck stock in inventory with low-stock alerts.
Quotes that don't go cold
Automatic reminders on open estimates and past-due invoices, plus a review request as soon as the job is marked done.
How it runs for HVAC businesses
A typical weekMost HVAC revenue repeats: tune-ups, filter changes and the replacement you quoted last spring. The app is built around keeping those customers.
A typical week: two service calls from the morning's heat advisory, a home warranty dispatch for a failed capacitor, and three maintenance visits due on agreements. The calls go on a color-coded calendar with optimized routes, the warranty job keeps its dispatch and authorization numbers, and each maintenance visit is tied to the customer's plan.
On a replacement, build the estimate from the jobsite with voice-to-text, add Good/Better/Best options, and send it before you leave the driveway. If it sits, the app reminds the customer for you. When it's approved, it becomes a job and then a branded invoice, and the customer can pay by card through Stripe.
When a customer's plan comes up for renewal, you get a reminder in time to renew it, and customers who haven't booked in a year show up in your win-back list.
More than a CRM — your growth engine
Why pros switchAt-Risk Radar
Customers who've gone quiet are flagged automatically, with one-tap mass win-back — the repeat work most shops leave on the table.
Crew in your neighborhood
Book a job and the app finds nearby customers to offer a same-trip visit. Turn one stop into three — the premium service others charge extra for.
Automatic Google reviews
The moment a job's marked done, a review request goes out by email and text — the reputation service pros pay hundreds for, built in.
Before/after galleries
Turn job photos into shareable before/after galleries in a few clicks — the content SEO agencies bill a fortune to produce.
Built to sound like you
Set your brand voice once, then polish proposals, texts, invoices, newsletters and Facebook posts with one tap — every message sounds like you.
See your money like a CFO
A daily brief flags stale invoices and aging proposals, and A/R Aging and Sales Tax reports are ready to send right from the truck.
Photos, video & notes on file
Every photo, video and note on the customer's record ("big dog out back — knock first"). The photo tools other apps charge per user for, included.
Scan-a-card + built-in weather
Snap a scribbled note to create a customer instantly, and plan around the built-in weather forecast — no extra apps to buy.
Start the day with a plan
Open the app to a daily brief that surfaces the proposals waiting on a follow-up, the invoices that are past due, and a smart order for the day — so you always know what to chase first.
Why small HVAC businesses pick us
Enterprise HVAC platforms are priced per technician for 50-truck operations. If you run one to five trucks, you're paying for dispatch boards and call centers you'll never use.
ServicePros Hub is the opposite: one flat $33/month for up to 10 users, with proposals, scheduling, invoicing, card payments, review requests, and marketing all in the base price. Add a technician or a seasonal helper without watching the bill climb.
It's the loop the job actually runs — quote → schedule → do the job → invoice → get paid — with free tools (a pay-range hiring guide, a profit & break-even calculator, and trade calculators) that help you price, staff, and win the work.
No contract and a 30-day free trial with no credit card, so you can run real jobs through it before you commit.
Free tools for HVAC
Free, no sign-upHVAC Duct Calculator
Size supply and return ducts from CFM and target velocity.
Open →Profit & Break-Even
Turn overhead, wages, and reserve into the revenue you need to hit your margin.
Open →Suggested Pay Range
What to pay a role by experience and area, from federal (BLS) wage data.
Open →ServicePros Hub vs ServiceTitan
What small crews pay for ServiceTitan vs a flat $33.
Open →FAQ
HVAC softwareWhat is the best HVAC software for a small business?
Look for software that handles the work that repeats: maintenance agreements, service calls, replacement quotes and payments, without per-technician pricing. ServicePros Hub covers all of that for a flat $33/month for up to 10 users, with a 30-day free trial.
Can I track HVAC maintenance agreements?
Yes. Create service plans with a price, visits per year and renewal date, sell them to customers, and get renewal reminders so agreements don't lapse.
Does it handle home warranty jobs?
Yes. Each job can carry the warranty company, dispatch number, authorization amount and service fee (including who collected it), and the invoice is billed to the warranty company.
Can customers choose between repair and replacement options?
Yes. Estimates support Good/Better/Best options. The customer picks one, and the job and invoice are updated to that option's price.
How much does HVAC software cost?
Most HVAC platforms charge per technician or per user and add fees for higher tiers. ServicePros Hub is $33/month flat for up to 10 users with every feature included.
Keep every HVAC customer coming back
Maintenance agreements, warranty jobs, system quotes and card payments for small HVAC shops. One flat price.
Start your 30-day free trial →