About EDMS Consultants
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"From Insight to Impact"
Established in 1999, EDMS Consultants Sdn Bhd is a company based in Malaysia specializing in digital solutions, including Content, Document, and automated information management. We streamline business processes, enabling clients to drive Digital Transformation for enhanced profitability and productivity.
Our Professional Services
We provide a start-to-end support to our client. From Consultation > Identifying the solution needed > Implementation Option (Offsite/Onsite/Hybrid) > Configuration & Integration based on the agreed scope > Training > Support & Maintenance.
We don’t just stop there, as a consultancy we are here to provide support every step of the way, even after the document management software has been implemented and gone live.
APAC Regional Solution Provider
Over the years, EDMS has grown into a regional solution provider with a strong portfolio across the Asia-Pacific region. This regional presence underscores our ability to adapt to different business needs and cultural backgrounds, ensuring that we meet the unique requirements of each client.
Our Solution Partner
"Context First Document Management"
Find what you need, when you need it, M-Files organizes information by context, not folders, so your team works smarter, faster, and with confidence.
Context First Document Management reflects M-Files’ approach to managing information the way businesses actually work. Instead of organizing documents by folders, M-Files connects content with its business context, such as customers, projects, contracts, or processes, so information is always easy to find, govern, and use. This enables teams to work smarter, reduce risk, and make faster, more informed decisions.
The Forrester Wave Evaluation Q1 2025
According to the Forrester Wave™: Content Platforms, Q1 2025, M-Files is recognized as a Strong Performer, positioned close to the Leaders quadrant. The platform is noted for its robust offering and strategic direction, receiving highly positive customer feedback. M-Files stands out among its peers for delivering strong value in intelligent information management, with continued momentum toward leadership in the content platform space.
In the Forrester Wave™ Content Platforms Scorecard Q1 2025, M-Files is recognized for strong performance in metadata management, document handling, and digital process automation. It offers robust workflow automation, secure collaboration, and intelligent data management, positioning it as a flexible, future-ready content platform.
Unlock the Power of Automation with M-Files AINO
M-Files Aino is an AI-powered assistant built into the M-Files platform, designed to help users interact with content more intelligently and efficiently. It enhances productivity by providing context-aware insights, automated document summaries, and natural language search capabilities, making it easier to find, understand, and manage information.
Key Capabilities of M-Files Aino:
- 🔍 Natural Language Search
Ask questions in plain language to quickly find documents, tasks, or data across the M-Files repository.
- 📄 Document Summarization
Automatically generate concise summaries of long documents to save time and speed up decision-making.
- 💡 Contextual Insights
Get smart recommendations and relevant information based on what you're viewing or working on.
- 🗣️ Conversational Interface
Engage with Aino like a chatbot to perform actions, retrieve files, or understand complex content more easily.
- 🔐 Secure & Compliant
Built with enterprise-grade security, respecting user permissions and data governance policies within M-Files.
Aino transforms how users interact with content turning information into actionable intelligence, right when it’s needed
Pain to Gain: The M-Files Advantage
Data Overload and Complexity
Before M-Files, Organizations face Difficulty in managing large volumes of diverse content, fragmented across departments, leading to silos and inefficiencies.
The M-Files Solution
- Metadata-Driven Organization eliminates folder hierarchies and enables quick search and discovery.
- AI/ML Automation classifies, tags, and removes duplicates.
- Unified Repository integrates existing systems (ERP, CRM, SharePoint) into one centralized platform.
Compliance and Regulatory Adherence
Before M-Files, organizations face Complex legal and industry-specific requirements for data handling (e.g., GDPR, HIPAA) and audit readiness.
The M-Files Solution
- Automated Retention Policies enforce lifecycle rules for compliance.
- Audit Trails & Version Control enable traceability and regulatory reporting.
- Pre-Built Frameworks support standards like ISO, FDA 21 CFR Part 11, and SOX.
Security and Privacy Risks
Threats of unauthorized access, data breaches, and lack of secure sharing methods.
The M-Files Solution
- Granular Permissions ensure secure, metadata-based access.
- AES-256 Encryption secures data in transit and at rest.
- Secure Collaboration features (e.g., watermarks, expiry dates).
- Identity Provider Integration with AD, Azure AD, and SAML.
Integration with Existing Systems
Difficulty integrating with legacy software or cloud platforms, risking disruption during transitions.
The M-Files Solution
- Pre-Built Connectors & APIs for ERP, CRM, Outlook, SharePoint, Google Drive, etc.
- API-First Architecture supports custom integrations.
- Zero-Migration Access to documents in network drives or legacy systems without data transfer.
User Adoption and Change Management
Resistance to new tools and inconsistent usage due to lack of training and intuitive interfaces.
The M-Files Solution
- User-Friendly Interface resembles familiar environments (e.g., Windows Explorer).
- Embedded in Daily Tools like Teams, Microsoft 365, and email clients.
- Training & Support with onboarding guides and user communities.
- Mobile Apps provide secure remote access for hybrid teams.
Why M-Files?
Improve Knowledge Worker Productivity
Increase Consistency and Reduce Errors
Increase Consistency and Reduce Errors
Achieve up to 40% efficiency gains by eliminating time spent searching for the right documents.
Increase Consistency and Reduce Errors
Increase Consistency and Reduce Errors
Increase Consistency and Reduce Errors
When employees can quickly access the right information, their work becomes more consistent, with fewer errors and less rework.
Improve Staff Experience
Increase Consistency and Reduce Errors
Improve Staff Experience
Knowledge workers are more satisfied when they spend less time hunting for information across multiple documents.
Avoid Rework
Facilitate Work from Anywhere
Improve Staff Experience
Ensure work is done right the first time by making it easy for staff to access and use the correct documents and terminology.
Facilitate Work from Anywhere
Facilitate Work from Anywhere
Facilitate Work from Anywhere
No matter the access point, employees can quickly retrieve the right information from any device—regardless of where it’s stored or who owns it.
Speed Up Routine Work
Facilitate Work from Anywhere
Facilitate Work from Anywhere
Armed with the right facts and insights, your team can handle document-related tasks efficiently and with ease.
Leverage Master Records Accuracy
Make Your Applications More Powerful
Make Your Applications More Powerful
Metadata automatically populates contracts and reports with accurate names, titles, locations, and other key details.
Make Your Applications More Powerful
Make Your Applications More Powerful
Make Your Applications More Powerful
Accessing up-to-date, relevant documents directly through the application interface boosts the effectiveness of your CRM and ERP systems.
M-Files Document Management Capabilities
M-Files offers a flexible, scalable, and user-centric document and information management solution. Its metadata-first approach simplifies access and compliance, while integrations, automation, and intuitive design ensure quick adoption and long-term value.
Ensure Organized and Accessible Information
Structure documents for easy discovery and use within the appropriate business context. .
Enhance Security and Compliance
M-Files enables enterprise teams to simplify compliance processes, reduce risk exposure, and prevent costly penalties, including fines, legal disputes, and damaging public relations challenges.
See How Other Companies Manage Content With M-Files
telecommunications and IT services
telecommunications and IT services
telecommunications and IT services
Professional consultancy services
telecommunications and IT services
telecommunications and IT services
Contact Us
"From Insight to Impact with smart document management."
Contact Us
EDMS Consultants Sdn Bhd
Suite 32-01, The Vertical Corporate Office Tower B, Avenue 10 Bangsar South, No 8 Jalan Kerinchi 59200 Kuala Lumpur, Malaysia
Tel : (603) 2786 7411 Email : [email protected]
Open today | 09:00 am – 05:00 pm |
Scan the QR code to learn more about how M-Files can transform your document management, streamline workflows, and support your digital transformation journey.